Executive Manager

City-of-Burlington,-Vermont; Burlington (VT); Hybrid; USD 95,000 - 106,000; Full time

Job summary

City of Burlington, Vermont seeks an Executive Manager for the Burlington Police Department to provide executive-level project management, strategic leadership, and fiscal oversight in support of the Chief of Police. The role plans, coordinates, and executes department-wide initiatives to improve effectiveness and community service.

The position oversees budget development, financial management, and staff supervision, with up to one day remote per week as part of a hybrid work arrangement.

Qualifications

• Completion of Bachelor’s Degree and two years’ experience preferred; or an Associate’s Degree and three years’ experience; or a high school diploma or equivalent and five years’ experience in an office environment as an Executive Administrator required.
• Must maintain strict confidentiality with extremely sensitive material.
• Demonstrated knowledge of departmental policies, procedures and legal requirements preferred.

Responsibilities

• Facilitate the strategic planning of the department with the Chief of Police and Command Staff.
• Supervise administrative and financial staff including the Purchasing & Accounts Payable Specialist, the Fire/Police Accountant, the Redaction Specialist, and the Administrative Assistant to Command Staff.
• Develop, maintain, analyze, report and problem solve on a variety of BPD information including personnel and financial data.

Skills

Budget management

Leadership

Project management

Strategic planning

Communication

Education

Bachelor’s Degree with two years’ experience preferred

Associate’s Degree with three years’ experience

High school diploma or equivalent with five years’ experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Dreamweaver

Job description

The Executive Manager serves as a civilian member of the command staff for the Burlington Police Department, providing executive-level project management, strategic leadership, and fiscal oversight in direct support of the Chief of Police. This position leads the planning, coordination, and execution of department-wide initiatives to advance organizational effectiveness, operational efficiency, and community service. The Executive Manager oversees budget development and financial management, manages departmental workflows, and supervises key administrative and financial staff. With comprehensive knowledge of departmental operations and the community, the Executive Manager supports informed decision-making, strategic goal attainment, and responsive policing aligned with the City’s public safety and quality-of-life priorities.

Union Affiliation: Non-Union

Pay Grade 22: $95,346.08 - $106,431.49 Annually

Remote Tier 2: Up to one (1) day remote/week

• Facilitate the strategic planning of the department with the Chief of Police and Command Staff. For new policies and/or activities or initiatives resulting from such planning, conduct research and provide advice on the implementation of plans and the impact of plans to day-to-day operations and long-term goals.
• Manage relationships with stakeholders, City Councilors, Committees, Commissions, other City departments on those strategic goals.
• Supervise the Purchasing & Accounts Payable Specialist and the Fire/Police Accountant.
• Supervise the Redaction Specialist.
• Supervise the Administrative Assistant to Command Staff and the Police Receptionist.
• Set priorities and plan workload to meet deadlines and achieve department objectives. Distribute/delegate responsibilities and critical tasks amongst staff.
• Track the status of projects, provide coordination, identify areas of concern, and lead meetings or other activities necessary to maintain project schedules.
• Assess the workflow of the department. Recommend and implement organizational changes and process improvements, with a focus on supporting staff growth, increasing efficiency, and consistently delivering services to the public.
• Develop, maintain, analyze, report and problem solve on a variety of BPD information, including, but not limited to, personnel, financial information, operating statistics, etc requiring the exercise of discretion, independent judgment, and with no supervision.
• Research, draft, post, and manage any department RFPs. Coordinate pending contracts, timelines, implementation, deadlines, and final deliverables.
• Provide monitoring of strategies, plans and policies as they relate to the administration of BPD.
• Compile information for narrative, fiscal and statistical reports, determine appropriate report format. May contact officials, City employees or other agencies to secure data. Help with the creation of the police department’s Annual Report
• Manage and assist in the implementation of selected projects and innovations on behalf of the chief of police.
• Responsible for department policy and directive review, edits, and revisions. Work collaboratively with all stakeholders to include the City, the Police Commission, and affected labor unions on revisions and new policy.
• Coordinate with COB I&T on issues, concerns, or special project integrations. Track IT needs within BPD and collaborate with COB I&T on solutions.
• Point of Contact for radio infrastructure, radio service and repair needs.
• Maintain, renew, assess BPD’s core investigative law enforcement software solutions that are separate from COB I&T’s role.
• Responsible for building maintenance & operations, service needs, and annual service contracts (HVAC, generator, fire systems, etc).
• Plan, oversee, and manage the social media and advertising/marketing recruitment efforts for the Police Department.
• Under direction of the Police Chief, plan, research, develop, coordinate, and implement programs, events, strategies, and community-focused activities.
• Lead development of BPD’s budget in conjunction with the Chief of Police, including developing and presenting procedures, requirements, instructions, and schedules for budget input, review, and modification.
• In coordination with the CAO and Director of Finance, oversee standards and procedures to guide the administration of the BPD’s organizational budgeting.
• Design and implement budget policies and procedures within BPD to ensure budget spending accountability and proper allocation of funds.
• Review and approve credit card charges and monthly reconciliation.
• Prepare or review requests for budget amendments to ensure budget control, and present same to the Board of Finance and/or City Council.
• Conduct budget and financial requirement analyses on BPD operations and projects.
• Work with the CAO, Director of Finance, Capital Programs Director, and Fleet Committee to integrate capital budgets, fleet expenditures, bond authorizations, and multi-year capital planning for BPD’s needs. Provide oversight and integration of capital needs into the BPD’s overall budget planning and preparations.
• Develop, direct, and support the implementation of financial and statistical measures to evaluate the existing and future financial environment of the BPD.
• Present and explain complex budgetary and financial analyses and make sound recommendations to the Chief of Police and CAO. Participate in presentations as necessary to inform the public about the BPD’s budget and financial condition.
• Oversee and implement all accounting-related functions of the BPD, including but not limited to purchasing, inventory, and service contracts.
• Provide oversight and tracking of the BPD’s month, quarterly, and yearly reconciliations to ensure they are current and complete. Report these reconciliations to the Chief of Police on a monthly, quarterly, and yearly basis. Flag outstanding issues outside these schedules as necessary.
• Review and submit weekly invoice batches for payment
• Review and approve purchase orders
• Serve as the department’s “Grant Administrator”, ensuring compliance, tracking expenditures, and coordinating with city’s grant team and local and federal agencies.
• Administer and audit the Equitable Sharing Program to ensure federal compliance and proper utilization of funds.
• In the manner of a Chief of Staff, facilitate the day-to-day activities of the Police Department’s Command Staff with frequent interaction with all City organizational levels, the public, other law enforcement agencies, vendors and others, both in person, and via email and telephone.
• Attend Board, Commission, and Committee meetings, as needed, on items regarding the Department.
• Maintain confidential information regarding departmental matters, including union negotiations; record actions to be taken on sensitive matters; release information to authorize parties, attorneys or the press.
• Process authorizations to release personnel files or records for employment matters, inquiries, or employment verifications.
• Maintain up-to-date job descriptions for all BPD’s positions, update organizational chart, and coordinate HR documents for signature.
• Oversee execution of Department functions and events.
• Respond to public requests for information, resolve complaints, inaccuracies in documentation, or other situations requiring diplomacy and tact.

• Performs other duties as required.

• Ability to actively support City diversity, equity, and cultural competency efforts within stated job responsibilities and work effectively across diverse cultures and constituencies.
• Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing trainings and professional development.
• Completion of Bachelor’s Degree and two years’ experience preferred; or an Associate’s Degree and three years’ experience; or a high school diploma or equivalent and five years’ experience in an office environment as an Executive Administrator required.
• Must maintain strict confidentiality with extremely sensitive material.
• Demonstrated knowledge of departmental policies, procedures and legal requirements preferred.
• Ability to manage and implement police administration projects of moderate complexity.
• Ability to issue accurate and concise statements in written and oral form to the press and the public.
• Ability to learn specific laws, ordinances, codes and regulations applicable to the operations of assigned department.
• Ability to research records pertaining to City Council and other documents related to City business.
• Demonstrated advanced working knowledge of multiple software office products, including Microsoft word and excel, access, Power point and specifically Dreamweaver preferred.
• Ability to plan, develop and implement office procedures and make decisions on priority and scheduling of work.
• Must have a high level of personal creativity, initiative, and enthusiasm.
• Ability to work in a team environment, while also being self-directed and have highly developed interpersonal skills.
• Regular attendance is necessary and is essential to meeting the expectations of the job functions.
• Ability to understand and comply with City standards, safety rules and personnel policies.
• Ability to adapt to changing job duties and be able to multi-task.
• Ability to assume administrative responsibility and carry out tasks with minimal instruction.
• Ability to plan, organize and coordinate workload.
• Ability to display excellent verbal and written communication skills.
• Ability to interact well with the public.
• Ability to be flexible, a problem-solver and critical thinker.
• Ability to work evenings, weekends, special events, and holidays as required.
• Upon conditional offer of employment, candidate must successfully complete a background check.

Promoting a culture that reveres diversity and equity.

The City of Burlington is proud to be an equal opportunity employer, and we are strongly committed to creating a dynamic and equitable work‑force that mirrors the population and world that we serve. We do not discriminate on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sexual orientation, gender identity, marital status, crime victim status, veteran status, disability, HIV positive status, or genetic information in employment or the provision of services.

In addition to being an equal opportunity employer we actively encourage applicants who can contribute to our growing diversity to apply.

For accessibility information or alternative formats, please contact Human Resources Department at 802-540-2505 or [e-mail].