Executive Legal Assistant — Onsite in Westchester

Addison Group; New York (NY); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement benefits

Job summary

Addison Group is looking for a Legal Assistant to provide high-level administrative support to the Legal Department in Westchester County, NY. This role focuses on executive scheduling, travel coordination, expense reporting, and contract administration, operating in a fast-paced legal environment.

The ideal candidate has 7+ years of senior administrative experience, prior legal department exposure, and exceptional organizational skills.

Qualifications

• 7+ years of executive-level administrative support.
• Experience supporting a legal department or executive leadership.
• Healthcare industry experience is a plus.
• Bachelor's degree preferred; Secretarial Certification is a plus.
• Strong organization and time management skills.

Responsibilities

• Coordinate and maintain executive calendars, including meetings and appointments.
• Arrange domestic and international travel with detailed itineraries.
• Prepare, process, and track expense reports and invoices.
• Serve as primary contact for the Legal Department and coordinate with internal/external partners.
• Draft, format, edit, and proofread legal documents and reports.
• Coordinate meetings, agendas, minutes, and compliance-related activities.
• Maintain filing and document management systems for confidential documents.

Skills

Executive support

Calendar management

Travel coordination

Document drafting

Communication

Organizational skills

Education

Associate or Bachelor's degree

Secretarial Certification

Tools

Microsoft Office Suite

Job description

Addison Group is looking for a Legal Assistant to provide high-level administrative support to the Legal Department in Westchester County, NY. This role focuses on executive scheduling, travel coordination, expense reporting, and contract administration, operating in a fast-paced legal environment.

The ideal candidate has 7+ years of senior administrative experience, prior legal department exposure, and exceptional organizational skills.