Executive Legal Assistant

Trustpoint.One; Newark (NJ); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Discretionary bonus

Parking stipend

Job summary

Trustpoint.One is seeking an Executive Legal Assistant in Newark, NJ to provide high-level support to a Partner and help keep his practice organized and running efficiently.

The ideal candidate is polished, proactive, tech-savvy, and comfortable managing calendars, travel, expense reports, client communications, and confidential information while strengthening relationships and supporting firm growth.

Qualifications

• Must have prior legal assistance experience.
• Strong organizational skills with ability to manage competing priorities.
• Polished, professional communication with clients and senior leadership.
• Proactive mindset with ownership of tasks and willingness to take initiative.

Responsibilities

• Manage a busy Partner's calendar, appointments, meetings, deadlines, and priorities.
• Coordinate travel arrangements and prepare/process expense reports.
• Assist with time entries and documentation related to practice.
• Maintain and update client and business development information in Salesforce.
• Prepare, organize, and process documents and correspondence.
• Assist with client communications and act as a polished point of contact.
• Identify priorities and keep the Partner on track by following up on outstanding items.
• Develop and streamline processes to improve organization and efficiency.
• Handle day-to-day requests with flexibility and readiness to support team needs.
• Utilize Microsoft 365 and AI tools to improve workflows.

Skills

Executive support

Calendar management

Travel coordination

Expense reports

Salesforce

Microsoft 365

Client communication

Document preparation

Tools

Salesforce

Microsoft 365

Job description

Executive Legal Assistant

Trustpoint.One is pleased to partner with a growing law firm in Newark, New Jersey in its search for an Executive Legal Assistant to provide high-level support to a key Partner and help keep his busy practice organized and running efficiently.

This is an excellent opportunity for a polished, proactive professional who enjoys being the right hand to a busy executive, anticipates needs, brings organization to moving pieces, and is comfortable taking ownership. The ideal candidate is flexible, tech-savvy, professional with clients, and interested in growing with the firm as its Newark office continues to expand.

Location

Newark, NJ – Onsite 5 days/week

Hours

9:00 AM–5:30 PM, with some scheduling flexibility once trained

Salary

$65,000–$80,000, commensurate with experience

Position Type

Direct Hire or Temp-to-Hire

Additional Compensation

Discretionary bonus

Transportation

$245/month parking or public transit stipend

What You'll Do

Working closely with a Partner who plays a significant role in the firm's client relationships and continued growth, you will serve as a trusted resource and help manage the day-to-day details of his practice.

• Manage a busy calendar, appointments, meetings, deadlines, and scheduling priorities.
• Coordinate travel arrangements and prepare and process expense reports.
• Assist with time entries and other administrative and practice-related documentation.
• Maintain and update client and business development information in Salesforce.
• Prepare, organize, and process documents and correspondence.
• Assist with client communications and provide a polished, professional point of contact.
• Keep the Partner organized and on track by proactively identifying priorities, following up on outstanding items, and anticipating next steps.
• Help develop and streamline processes to improve organization and efficiency.
• Handle a wide variety of day-to-day requests with flexibility and a willingness to jump in wherever needed.
• Utilize Microsoft 365 and other technology, including emerging AI tools, to work efficiently and improve processes.
• As the role develops, take on additional responsibilities and potentially assist with coordinating or supporting other team members and firm initiatives.

What We're Looking For

• Prior experience supporting a Partner, attorney, executive, or other senior-level professional in a fast-paced environment. Must have prior legal assistance experience.
• Strong organizational skills with demonstrated success creating order, managing competing priorities, and keeping others on track.
• Polished and professional communication skills, particularly when interacting with clients and senior leadership.
• Proactive mindset with the ability to recognize what needs to be done and take initiative without waiting for detailed instructions.
• Excellent judgment and the ability to understand when to take ownership independently and when to ask questions.
• Flexible, adaptable personality and willingness to adjust as priorities and the office continue to evolve.
• Strong computer skills, including proficiency with Microsoft 365; Salesforce experience is a plus.
• Comfortable learning and utilizing new technology and tools, including AI-enabled productivity tools.
• Detail-oriented with strong follow-through and the ability to handle confidential information appropriately.
• Someone who is looking for a long-term opportunity where they can learn, grow, and take on increasing responsibility.

Why This Opportunity?

The Newark office is in a period of growth, making this an opportunity to join at an exciting time and become an important part of the team. The Partner this position supports is professional, collaborative, and highly regarded within the firm, and the successful candidate will have the opportunity to become a trusted member of his practice.

For someone who enjoys organizing people and processes, solving problems, and being the person who keeps everything moving behind the scenes, this role offers significant visibility and potential for continued professional growth.

Candidates should be prepared to complete a background screening and professional reference checks as part of the hiring process.

Key Details

Physical Requirements Must be able to perform essential duties satisfactorily with reasonable accommodations. Work is generally performed sitting, talking, hearing, and typing. This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings. Visual acuity required for computer use, data analysis, and extended reading. Prolonged periods of sitting at a desk and working on a computer. Frequent use of hands and fingers for typing and document handling. Occasional standing, walking, bending, and reaching. Ability to lift and carry items weighing up to 30 pounds.

Workplace Monitoring & Data Use Notice

To protect client and Company systems, data, and confidential information, Trustpoint may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law.

In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, or physical worksites. In such cases, work activities may also be subject to the client’s applicable policies, procedures, and monitoring practices.

Trustpoint does not control client monitoring practices but expects that any such practices will be conducted in accordance with applicable laws and contractual obligations. Additional information regarding applicable policies will be provided during the onboarding process or prior to assignment, as appropriate.

Client Specific Requirements Notice

Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements. Any such requirements will be communicated at the appropriate stage of the hiring process and will be administered in accordance with applicable federal, state, and local laws.

Pay Transparency Notice

Pursuant to applicable law, this position includes a good-faith salary or hourly range at the time of posting. The final compensation offered will be determined based on factors including, but not limited to, relevant experience, skills, education, geographic location, and business needs.

Equal Employment Opportunity Statement

Trustpoint provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. Employment decisions are made without regard to any protected characteristic under applicable federal, state, or local law.