Executive Legal Assistant

Stites & Harbison, PLLC; Lexington (KY); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

Stites & Harbison in Lexington, KY is seeking a highly organized Legal Executive Assistant to support attorneys in our Business & Finance Service Group. The role focuses on coordinating complex matters, managing competing priorities, preparing legal documents, and delivering exceptional client service.

This in-office position requires residency within commuting distance of Lexington. The successful candidate will assist with banking, corporate, transactional matters and related litigation

Qualifications

• Associate's or Bachelor's degree preferred; equivalent combinations of education and experience will be considered.
• Three or more years of experience as a Legal Assistant, Legal Executive Assistant, Legal Administrative Assistant, Paralegal, or similar legal support role.
• Experience supporting business, banking, finance, corporate, commercial lending, or transactional legal practices preferred.
• Strong understanding of legal document preparation, file management, and client service.
• Exceptional organizational skills and the ability to manage competing deadlines.
• Advanced proficiency with Microsoft Office Suite and Adobe Acrobat.
• Experience with iManage, SharePoint, OneDrive, LexisNexis, Westlaw, or similar legal technology platforms preferred.
• Ability to handle confidential and sensitive information with discretion.
• Excellent written and verbal communication skills.
• Strong attention to detail, accuracy, and professionalism.

Responsibilities

• Manage attorney calendars, schedules, appointments, meetings, and critical legal deadlines.
• Coordinate due diligence projects, including collecting and organizing files, tracking deadlines, and preparing reports.
• Prepare, format, proofread, and organize legal correspondence, contracts, transaction documents, governance records, and other legal materials.
• Maintain electronic and physical client and matter files utilizing the firm's document management systems.
• Prepare and maintain engagement letters and client onboarding documentation.
• Assist attorneys with billing, time entry, invoicing, expense reporting, and matter administration.
• Prepare and file UCC financing statements, entity formation documents, governance documents, and Secretary of State filings.
• Coordinate transaction closings and maintain closing binders, indexes, and related records.
• Communicate professionally with clients, courts, opposing counsel, government agencies, and other legal professionals.
• Assist in maintaining compliance with firm policies and confidentiality requirements.
• Provide administrative support and legal project coordination for attorneys in the Business & Finance Service Group.

Skills

Calendar management

Due diligence

Legal document prep

File management

Client service

Microsoft Office

Adobe Acrobat

iManage

SharePoint

OneDrive

LexisNexis

Westlaw

Education

Associate's degree

Bachelor's degree

Tools

iManage

SharePoint

OneDrive

LexisNexis

Westlaw

Job description

Stites & Harbison is seeking a highly organized and detail-oriented Legal Executive Assistant to support attorneys in our Business & Finance Service Group in Lexington, Kentucky. This role is ideal for an experienced legal support professional who excels at coordinating complex matters, managing competing priorities, preparing legal documents, and delivering exceptional client service. The successful candidate will play a key role in supporting attorneys engaged in business, banking, finance, corporate, commercial lending, and transactional matters.

This is an in-office position. Candidates must reside within commuting distance of Lexington, Kentucky.

What You'll Do

• Manage attorney calendars, schedules, appointments, meetings, and critical legal deadlines.
• Coordinate due diligence projects, including collecting and organizing files, tracking deadlines, and preparing reports.
• Prepare, format, proofread, and organize legal correspondence, contracts, transaction documents, governance records, and other legal materials.
• Maintain electronic and physical client and matter files utilizing the firm's document management systems.
• Prepare and maintain engagement letters and client onboarding documentation.
• Assist attorneys with billing, time entry, invoicing, expense reporting, and matter administration.
• Prepare and file UCC financing statements, entity formation documents, governance documents, and Secretary of State filings.
• Coordinate transaction closings and maintain closing binders, indexes, and related records.
• Communicate professionally with clients, courts, opposing counsel, government agencies, and other legal professionals.
• Assist in maintaining compliance with firm policies and confidentiality requirements.
• Provide administrative support and legal project coordination for attorneys in the Business & Finance Service Group.

What You Bring

• Associate's or Bachelor's degree preferred; equivalent combinations of education and experience will be considered.
• Three or more years of experience as a Legal Assistant, Legal Executive Assistant, Legal Administrative Assistant, Paralegal, or similar legal support role.
• Experience supporting business, banking, finance, corporate, commercial lending, or transactional legal practices preferred.
• Strong understanding of legal document preparation, file management, and client service.
• Exceptional organizational skills and the ability to manage competing deadlines.
• Advanced proficiency with Microsoft Office Suite and Adobe Acrobat.
• Experience with iManage, SharePoint, OneDrive, LexisNexis, Westlaw, or similar legal technology platforms preferred.
• Ability to handle confidential and sensitive information with discretion.
• Excellent written and verbal communication skills.
• Strong attention to detail, accuracy, and professionalism.

What We Offer

We offer a competitive salary and a full benefits package including health insurance, retirement plans, and paid time off.

Stites & Harbison was named to the Top 10 "Best Places to Work in Kentucky" for 2026 in the medium company category. The firm has made the list 20 times – 12 of those in the Top 10.

Stites & Harbison is an Equal Opportunity Employer. We welcome applicants from all backgrounds and do not discriminate on the basis of race, color, religion, sex, national or regional origin, age, disability, sexual orientation, gender identity, military or veteran status, or any other status protected by law.