Executive Assistant

Stites & Harbison, PLLC; Lexington (KY); On-site; USD 48,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

Stites & Harbison in Lexington, KY seeks an organized Executive Assistant to support attorneys in our Business & Finance Service Group. The role handles complex calendars, travel, document prep, and client service in a fast-paced environment.

Ideal candidates have 3+ years in executive assistant or administrative roles, strong MS Office and Adobe Acrobat skills, and familiarity with SharePoint/OneDrive. In-office position with full benefits including health, retirement, and PTO.

Qualifications

• Three or more years in executive assistant, administrative, or project coordination roles.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication and client-service focus.

Responsibilities

• Manage attorney calendars, schedules, meetings, travel, and deadlines.
• Coordinate projects, collect information, track action items, and produce reports.
• Prepare, format, proofread, and organize correspondence, presentations, and documents.
• Serve as primary contact for clients and internal stakeholders with professional communication.
• Maintain electronic and physical files using document management systems.
• Assist with client onboarding, engagement letters, and file administration.
• Support billing processes including time entry and expense reports.

Skills

Executive support

Time management

Communication

Client service

Multitasking

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office Suite

Adobe Acrobat

SharePoint

OneDrive

Job description

Stites & Harbison is seeking a highly organized and proactive Executive Assistant to support attorneys in our Business & Finance Service Group in Lexington, Kentucky. This role is ideal for an experienced administrative professional who enjoys managing complex schedules, coordinating projects, preparing professional documents, and providing exceptional client service in a fast-paced environment. The successful candidate will support attorneys working on corporate, banking, finance, commercial lending, and transactional matters. Previous legal experience is welcomed but not required.

This is an in-office position. Candidates must reside within commuting distance of Lexington, Kentucky.

What You'll Do

• Manage attorney calendars, schedules, appointments, meetings, travel arrangements, and critical deadlines.
• Coordinate projects, collect and organize information, track action items, and maintain reports.
• Prepare, format, proofread, and organize correspondence, presentations, reports, and other business documents.
• Serve as a primary point of contact for clients and internal stakeholders, ensuring responsive and professional communication.
• Maintain electronic and physical files using the firm's document management systems.
• Assist with client onboarding, engagement letters, and file administration.
• Support monthly billing, time entry, invoicing, expense reports, and reimbursements.
• Coordinate meetings and events, including logistics, materials preparation, and follow-up activities.
• Protect confidential and sensitive information with discretion and professionalism.
• Provide administrative and project support to attorneys and other service groups as needed.

What You Bring

• Associate's or Bachelor's degree preferred; equivalent experience will be considered.
• Three or more years of executive assistant, administrative, project coordination, or related experience.
• Exceptional organizational and time-management skills.
• Strong communication and client service abilities.
• Ability to manage multiple priorities in a fast-paced professional environment.
• Advanced proficiency with Microsoft Office Suite and Adobe Acrobat.
• Experience with SharePoint, OneDrive, document management systems, or similar business technologies preferred.
• Strong attention to detail, judgment, and problem-solving skills.
• Ability to maintain confidentiality and professionalism at all times.

What We Offer

We offer a competitive salary and a full benefits package including health insurance, retirement plans, and paid time off.

Stites & Harbison was named to the Top 10 "Best Places to Work in Kentucky" for 2026 in the medium company category. The firm has made the list 20 times – 12 of those in the Top 10.

Stites & Harbison is an Equal Opportunity Employer. We welcome applicants from all backgrounds and do not discriminate on the basis of race, color, religion, sex, national or regional origin, age, disability, sexual orientation, gender identity, military or veteran status, or any other status protected by law.