Executive Legal Administrative Specialist

Department of Transportation; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

55a Program

Public Loan Forgiveness info

Job summary

The New York City Department of Transportation is seeking an organized, proactive Administrative Assistant to support the Office of the General Counsel. You will manage calendars, coordinate FOIL appeals, and maintain SharePoint resources while coordinating recruitment and onboarding processes.

Ideal candidates have 3+ years of clerical/administrative experience and strong written/verbal communication skills. NYC residency may apply; diverse, inclusive environment encouraged.

Qualifications

• Excellent organizational, analytical, and project coordination skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience supporting staff in a legal, governmental, or executive office setting.

Responsibilities

• Provide executive-level administrative support to the Office of the General Counsel.
• Manage calendars, meetings, and conference logistics.
• Draft, review, and transmit confidential documents and materials.
• Coordinate FOIL appeals process and monitoring submissions.
• Administer and maintain SharePoint sites and document repositories.
• Coordinate recruitment activities including interviews and onboarding.
• Maintain organizational charts, attorney assignments, and personnel records.
• Develop and maintain SOPs and workflow documentation.

Skills

Organizational skills

Analytical skills

Project coordination

Multitasking

Teamwork

Written communication

Verbal communication

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

City systems

Legal/government support

Education

Bachelor's degree

Associate degree or 60 credits

High school diploma

Education substitution allowed

Tools

SharePoint

FOIL process

SmartRecruiters

NYCAPS

CityTime

FMS

Microsoft Teams

Job description

The New York City Department of Transportation is seeking an organized, proactive Administrative Assistant to support the Office of the General Counsel. You will manage calendars, coordinate FOIL appeals, and maintain SharePoint resources while coordinating recruitment and onboarding processes.

Ideal candidates have 3+ years of clerical/administrative experience and strong written/verbal communication skills. NYC residency may apply; diverse, inclusive environment encouraged.