Executive IT & Projects Administrator

Cityofphiladelphia; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Philadelphia seeks a Senior IT Administrative Analyst to support the CPMO and CEO, ensuring effective communication, project coordination, and efficient management of city initiatives.

Responsibilities include calendar management, meetings, travel, document drafting, and coordinating city-wide events with internal and external stakeholders. Strong MS Office, organization, and IT familiarity are required for success.

Qualifications

• High School Diploma and two years of post-high school education required.
• 3-7 years administrative experience.
• Advanced Microsoft Office Suite experience required.
• Attention to detail critical for procurement requests and invoices.

Responsibilities

• Manage CPMO and CEO schedules and travel; prioritize time and resolve conflicts.
• Serve as primary contact for internal/external stakeholders; screen correspondence and draft documents.
• Organize materials for meetings, conferences, and city-wide events; take minutes and track actions.
• Assist CPMO with tracking city projects; prepare status reports and maintain documentation.
• Handle daily administrative tasks and office operations; coordinate travel and office supplies.
• Organize confidential files and prepare reports for leadership and the public.
• Maintain confidentiality and professionalism in all interactions.
• Anticipate administrative challenges and suggest process improvements.

Skills

Microsoft Office Suite

Project coordination

Communication skills

Education

High School Diploma

College degree a plus

Tools

SharePoint

Job description

The City of Philadelphia seeks a Senior IT Administrative Analyst to support the CPMO and CEO, ensuring effective communication, project coordination, and efficient management of city initiatives.

Responsibilities include calendar management, meetings, travel, document drafting, and coordinating city-wide events with internal and external stakeholders. Strong MS Office, organization, and IT familiarity are required for success.