Executive & Human Resources Administrator

Millennium Control Systems, LLC; Beachwood (OH); Hybride; USD 45 000 - 65 000; Plein temps

Résumé du poste

Millennium Control Systems, LLC in Beachwood, OH is seeking an Executive & Human Resources Administrator to support executives and the HR team in a fast-paced environment. This hybrid role combines admin duties with HR tasks, requiring discretion and strong organization.

Responsibilities include calendar management, meeting preparation, travel planning, onboarding, maintaining confidential records, coordinating interviews, and assisting with company communications and events.

Qualifications

• High school diploma or equivalent required.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Professional demeanor with strong interpersonal and customer-service skills.
• Strong attention to detail and accuracy.
• Ability to exercise sound judgment and maintain confidentiality.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Associate's or bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Previous administrative, HR support, receptionist, office coordination, or executive support role preferred.
• Experience with Paycom and/or Acumatica.
• Travel requirements – 5 - 10% travel.

Responsabilités

• Executive Administrative Support: Manage calendars, meetings, prep agendas, prepare reports and documents, arrange travel, support expense processes, coordinate events, handle confidential information.
• Human Resources Administration: Support onboarding, maintain confidential employee records, assist with interviews and pre-employment activities, support employee communications and HR projects.

Connaissances

Organization

Communication

Professional demeanor

Attention to detail

Independent work

Confidentiality

MS Office

Formation

High school diploma

Associate's or Bachelor's degree preferred

Outils

HRIS

Applicant tracking

Paycom

Acumatica

Description du poste

Executive & Human Resources Administrator# Executive & Human Resources AdministratorBeachwood, OH 44122## OverviewPosition TypeFull TimeJob ShiftDayEducation LevelHigh SchoolTravel PercentageNegligibleCategoryAdmin - Clerical## Description**Executive & Human Resources Administrator****Position Overview**The Executive & Human Resources Administrator is a dynamic hybrid position that provides support to key executives and the human resources team. This role requires a highly organized, adaptable, and service-oriented professional who can effectively support key executives while contributing to the execution of HR programs and employee services. This position demands strong interpersonal skills, discretion, initiative, and the ability to manage competing priorities while fostering a positive and productive workplace experience in a fast-paced environment of our growing company.**Key Responsibilities (including but not limited to:*** **Executive Administrative Support*** Provide administrative support to executive leadership* Coordinate calendars, meetings, appointments, and conference calls* Schedule meetings and assist with meeting preparation, including agendas, materials, conference rooms, and refreshments when appropriate* Prepare and format correspondence, presentations, reports, spreadsheets, and other business documents* Assist with travel arrangements, itineraries, reservations, and related documentation* Assist with expense reports, invoices, receipts, and other administrative records* Coordinate internal and external meetings and company events as requested* Handle confidential and sensitive business information with professionalism and discretion* Anticipate administrative needs and proactively assist executives with scheduling, organization, and follow-up* Perform additional administrative duties and special projects as assigned* **Human Resources Administration*** Provide general administrative support to the Human Resources department* Assist with new-hire onboarding activities, including preparation of new-hire documentation, orientation materials, and employee files* Assist with maintaining accurate and confidential employee records and HR documentation* Support recruiting activities by scheduling interviews, communicating with candidates, preparing interview materials, and coordinating pre-employment activities* Support employee events, meetings, recognition activities, and company communications* Assist with HR projects and other administrative functions as needed* Maintain confidentiality of employee, applicant, payroll, benefit, and other sensitive information## Qualifications**What we need you to have:*** High school diploma or equivalent required* Strong organizational and time-management skills with the ability to manage multiple priorities* Excellent written and verbal communication skills* Professional demeanor with strong interpersonal and customer-service skills* Strong attention to detail and accuracy.* Ability to work independently while also contributing effectively as part of a team* Ability to exercise sound judgment and maintain confidentiality* Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams* Ability to learn HRIS, applicant tracking, and other business systems as needed**What we’d love you to have:*** Associate's or bachelor's degree in Human Resources, Business Administration, or a related field preferred* Previous experience in an administrative, HR support, receptionist, office coordination, or executive support role preferred* Experience with Paycom and/or Acumatica**Additional Information:*** Travel Requirements – 5 - 10% travel* Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently