Executive/HR Assistant

Grace; Corbin (KY); On-site; USD 32,000 - 52,000; Full time

Job summary

Grace Health in southeastern Kentucky is seeking an organized Administrative Assistant to support executive leadership. The role includes screening calls, calendar management, travel planning, report preparation, and coordinating other support staff while maintaining confidentiality.

You will assist with HR-related tasks, prepare board packets, and contribute to project coordination, office operations, and customer service in a professional healthcare setting.

Qualifications

• Must have strong calendar management, travel arrangements, and reporting skills.
• High School Diploma required; college degree preferred.
• 3–5 years of healthcare administration experience preferred.

Responsibilities

• Screen calls and manage executive calendars.
• Plan travel and events; prepare reports and financial data.
• Train and coordinate support staff; coordinate HR-related tasks.

Skills

Pleasant personality

Cooperative attitude

Administrative skills

Written and oral communication skills

Organization skills

Computer skills (Word, PPT, Excel)

Financial management skills

Education

High School Diploma

College degree preferred

Tools

Microsoft Word

PPT

Excel

Job description

Summary:

Performs administrative duties for executive management. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and coordinating other support staff; and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters is required.

Essential Duties and Responsibilities:

• Tasks assigned by Administration/the Leadership Team
• Shows initiative, is self-motivated, and has the ability to work independently on projects and assignments
• Manage day-to-day operations of the office
• Organizing and maintaining files and records for meetings
• Prepare meeting minutes for various committees and teams
• Assists with emergency preparedness
• Planning and scheduling meetings and appointments
• Managing projects and conducting research
• Preparing and editing correspondence, reports, and presentations
• Making travel and guest arrangements
• Providing quality customer service
• Working in a professional environment
• Communication liaison for correspondence for the leadership team
• Plans company-wide events
• Coordinates employee contests
• Form and Inventory management
• Maintains Policies and Procedure Manuals
• Formulates information into Microsoft PowerPoint, Excel, etc.
• Assist in HR functions i.e., orientation, prepare board packets, and training materials, recruiting
• Perform all other duties as assigned

Other Essential Duties and Responsibilities:

• Grace Health recognizes that managing patient care is a team effort involving both clinical and non-clinical staff. All employees must embrace a team-based approach to patient care and understand that each role is important to our success.
• Team members must demonstrate excellent communication and coordination skills to provide quality patient care.
• Care coordination includes communication with community organizations, health plans, facilities, and specialists.
• Care team members must understand and embrace the concept of population health management and proactively address the needs of patients and families served by the practice.
• Team members must demonstrate the skills and knowledge necessary to communicate effectively with vulnerable patient populations.
• Team members must participate in Continuous Quality Improvement (CQI) activities within the organization to ensure patients receive high-quality care.
• All team members will be involved in improving quality outcomes.
• Team members will participate in the review and evaluation of practice performance and help identify opportunities for improvement.
• Team members will participate in Grace Health's advocacy program.

General Duties:

• Follows all organizational policies and procedures, including administrative, clinical, quality assurance, and personnel policies.
• Maintains satisfactory attendance, including attendance at meetings and completion of assigned tasks.
• Maintains timely documentation of all work assignments.
• Maintains patient confidentiality.
• Routinely keeps the supervisor informed regarding attendance and job assignments.
• Demonstrates flexibility and the ability to multitask.
• Works effectively and efficiently.
• Works cooperatively with providers, administration, and peers.

Qualification Requirements:

To perform this job successfully, an individual must be able to support and advance Grace Health's mission while satisfactorily performing each essential duty. The requirements listed below represent the knowledge, skills, and abilities required for the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Skills:

• Pleasant personality
• Cooperative attitude
• Administrative skills
• Written and oral communication skills
• Organization skills
• Computer skills (proficient in Word, PPT, Excel, and other Office Suite programs)
• Financial management skills

Education and/or Experience:

• Must have a High School Diploma, A college degree is strongly preferred
• 3 to 5 years’ experience in healthcare and administration

Physical Demands:

The physical demands described herein represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, sit, and use hands to finger, handle, or feel objects, tools, or controls. The employee occasionally is required to reach with hands and arms, stoop, kneel, crouch, or crawl, and taste or smell.

The employee must occasionally lift and /or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

Grace Health is a faith-based, federally qualified health center (FQHC). We provide primary healthcare services to underserved, underinsured, and uninsured individuals throughout southeastern Kentucky. Our mission is "to show the love and share the truth of Jesus Christ to southeastern Kentucky through access to compassionate, high-quality primary healthcare for the whole person."

The work environment characteristics described herein are representative of those employee encounters while performing the essential functions of this position. Reasonable accommodation may be provided to enable qualified individuals with disabilities to perform the essential functions of the position. The noise level in the work environment is typically moderate.

Grace Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.