Executive HR & Admin Assistant to CEO

Leaps & Bounds Pediatric Therapy; Norco (CA); On-site; USD 32,000 - 34,000; Full time

Job summary

Leaps & Bounds Pediatric Therapy is seeking an HR & Executive Administrative Assistant to directly support the CEO and manage recruitment, onboarding, and personnel records. This role handles payroll processing, verifications, credentialing, and routine employee inquiries, with scheduled check-ins at 30, 60, and 90 days for new hires.

The position emphasizes confidentiality, compliance, and efficient administrative support in a pediatric therapy setting.

Qualifications

• Previous HR, recruiting, administrative, or office support experience preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to manage multiple priorities and meet deadlines.
• Professional judgement and the ability to handle confidential information.
• Experience with HRIS or payroll systems, such as Paylocity, is a plus.
• Knowledge of California employment practices is preferred.

Responsibilities

• Coordinate the full-cycle recruiting process across all departments.
• Post job openings and support recruitment activities.
• Screen applications and coordinate interviews with candidates and hiring managers.
• Prepare interview materials and communicate scheduling details.
• Assist with offer letters, employment documents, and onboarding materials.
• Assist with pre-employment requirements and onboarding paperwork.
• Conduct and document 30-, 60-, and 90-day check-ins with new hires.
• Assist with new-hire paperwork, personnel files, and onboarding checklists.
• Track required employment documents, certifications, licenses, and expiration dates.
• Maintain confidential electronic and physical personnel records.
• Assist with onboarding documentation filing and completion.
• Order and distribute name badges for new hires.
• Help coordinate employee meetings, trainings, and performance review documentation.
• Respond to routine employee questions and direct complex matters to the HR Manager and CEO.
• Assist with attendance records, time-off, and HR tracking records.
• Assist supervisors with their team member's time off requests.
• Prepare HR letters, reports, spreadsheets and internal communications.
• Handle employment verifications within Company policy.
• Respond to all EDD claims within a timely manner.
• Support the CEO in all administrative duties, as assigned.
• Support other HR projects and administrative duties as assigned.
• Coordinate the onboarding and recruitment across departments, ensuring timely completion of documents.

Skills

Strong organizational skills

Attention to detail

Microsoft Office (Word, Excel, Outlook

Tools

Paylocity

Job description

Leaps & Bounds Pediatric Therapy is seeking an HR & Executive Administrative Assistant to directly support the CEO and manage recruitment, onboarding, and personnel records. This role handles payroll processing, verifications, credentialing, and routine employee inquiries, with scheduled check-ins at 30, 60, and 90 days for new hires.

The position emphasizes confidentiality, compliance, and efficient administrative support in a pediatric therapy setting.