Executive Fellow

Time for Change Foundation; California; On-site; USD 120,000 - 160,000; Full time

Job summary

Time For Change Foundation is seeking an Executive Fellow to act as the senior operational leader, overseeing programs, budgets, compliance, and funding deliverables. You will supervise management-level staff and drive cross-functional alignment with organizational strategy.

You will ensure that performance is tracked, grants are managed from award to closeout, and internal systems support growth and sustainability. Strong leadership and communication are essential.

Qualifications

• Bachelor’s degree required; advanced degree preferred.
• Experience supervising managers and department leads.
• Strong background in program oversight within grant-funded environments.

Responsibilities

• Oversee programs, departmental performance, and funding execution.
• Guide cross-functional teams and align with organizational strategy.
• Review and approve departmental work plans and budgets; ensure compliance.
• Conduct performance evaluations with HR and support leadership development.
• Ensure grant reporting, invoicing, audits, and closeout materials are accurate and timely.
• Strengthen internal systems, dashboards, and accountability across departments.

Skills

Strategic leadership

Supervising managers

Grant management

Program oversight

Financial literacy

Operational planning

Executive communication

Education

Bachelor’s degree

Advanced degree preferred

Job description

Job Description

Full job description

Executive Fellow

Position Overview

The Executive Fellow serves as the senior operational leader responsible for overseeing programs, departmental performance, grant and funding execution, provides leadership to program staff, and cross-functional alignment at Time for Change Foundation. This role supervises management-level staff and ensures that programs, budgets, compliance requirements, and funding deliverables are executed effectively and in alignment with organizational strategy. The Executive Fellow strengthens operational systems, drives accountability across departments, and ensures that strategic priorities are translated into measurable outcomes.

Executive Oversight of Program Leadership

• Directly supervise various staff.
• Ensure managers are effectively supervising their teams and meeting performance standards.
• Review and approve departmental work plans and operational goals.
• Hold management staff accountable for program outcomes, compliance, and budget adherence.
• Conduct performance evaluations of staff in partnership with the HR Department.
• Support leadership development and capacity building among managers.

Organizational Strategy Integration & Execution

• Drive alignment of departmental goals with organizational strategic priorities.
• Lead cross-functional initiatives requiring coordination among management staff.
• Translate strategic objectives into structured implementation plans.
• Monitor progress toward short- and long-term goals.
• Identify execution gaps and implement corrective action.
• Gather performance data to inform executive decision-making.

Grant Management & Program Implementation

• Support management and implementation of local, state, federal, foundation, and other grant-funded initiatives from award through closeout.
• Coordinate with executive leadership, program, and finance staff to ensure grant-funded programs align with approved scopes, budgets, timelines, deliverables, and performance goals.
• Monitor grant compliance, spending, milestones, participant outcomes, reimbursements, and required documentation to ensure timely and compliant execution.
• Support development and management of project and program budgets to ensure alignment with grant allocations and organizational objectives.
• Ensure accurate and timely submission of grant reports, invoicing, audits, closeout materials, monitoring visits, and responses to funder requests.
• Maintain internal grant tracking systems, dashboards, and calendars to monitor reporting deadlines, deliverables, invoicing timelines, compliance requirements, and closeout activities.
• Identify risks related to compliance, underperformance, budget variances, or missed deadlines and elevate concerns with recommended corrective actions.
• Support pursuit of new funding opportunities, including grants and special events, aligned with organizational priorities and long‑term sustainability goals.
• Help strengthen internal systems and processes that improve grant readiness, implementation, accountability, renewal potential, and long‑term program sustainability.

Operational Systems & Performance Management

• Strengthen internal reporting structures and management controls.
• Standardize operational processes across programs.
• Improve cross‑department communication and workflow efficiency.
• Monitor key performance indicators and data accuracy.
• Lead initiatives that enhance organizational effectiveness.

Qualifications

• 8+ years of nonprofit leadership experience.
• Demonstrated experience supervising managers and department leads.
• Strong background in program oversight within grant‑funded environments.
• Experience managing multi‑department performance systems.
• Strong financial literacy and operational planning capability.
• Proven ability to strengthen systems in growth‑stage organizations.
• Excellent communication and executive presence.
• Bachelor’s degree required; advanced degree preferred.

Position

Reports To: Executive Director

Supervises: Program Managers

Classification: Full-Time, Exempt

Location: San Bernardino, CA