Executive Director / Administrator

SUNSHINE DUNEDIN; United States; On-site; USD 36,000 - 48,000; Full time

Job summary

Prismhr Hire is seeking a dedicated residential care supervisor to protect the safety and dignity of residents while ensuring care goals are met. The role requires coordinating staff, handling admissions, and maintaining compliance with Florida regulations.

The candidate must manage multiple priorities, communicate clearly, and uphold facility policies with excellence. The position involves hands-on supervision, billing duties, payroll submissions, and organizing daily operations to support

Qualifications

• Effective communication and documentation skills.
• Ability to read, write, and follow instructions clearly.
• Strong organizational and time-management abilities.

Responsibilities

• Ensure resident safety and dignity in daily operations.
• Coordinate staffing to meet resident care needs and safety standards.
• Handle billing procedures and payroll submission monthly/bi-monthly.
• Maintain facility records in electronic systems and ensure accurate documentation.
• Oversee compliance with state regulations and facility policies.
• Greet visitors, give tours, and respond to phone inquiries.
• Monitor inventories for meals, supplies, and cleaning materials.
• Collaborate with staff, families, and care teams to align care plans.

Skills

Communication

Organization

Stress management

Prioritization

Education

High School Diploma

Florida CORE Certification

Job description

SUMMARY:

Performs assigned duties that protect the safety and dignity of residents. Work together with all staff to ensure that the resident care goals are being met and that all building goals are being met. The director must be able to always ensure proper management of the facility, including staff, independent 3rd parties, deliveries, repairs, inspections and any other items which can affect the safety and wellbeing of the residents.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform position specific job duties at an acceptable level. Job responsibilities are completed by following established guidelines and protocols within the appropriate time frame. An individual will also demonstrate good skills in all forms of communication. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

The ability to read, write, speak clearly and follow written and oral instructions.

Certificates, Licenses, Registrations:

High School Diploma

FLORIDA CORE Certification

Other skills and Abilities:

Must be aware of and understand the needs of the elderly.

Must be able to recognize unusual behavior or physical condition of residents and report those observances to the resident care supervisor.

Be thoroughly familiar with all policies and procedures of the facility. Must be able to manage stress appropriately, handle multiple priorities, make decisions under pressure, and have strong organizational skills.

WORK ENVIRONMENT:

This job position requires moderate physical demands. Duties may include frequent walking, stooping/kneeling/bending, lifting/carrying, and pushing/pulling during work.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Including the following but may include

other duties assigned by your supervisor.

• At the beginning of shift, read all entries in the communication logbook.
• Review resident notes from the previous day and make corrections.
• Ensures safety of residents through appropriate behavioral interventions.
• Ensures proper collection of room and board on a monthly basis and deposits funds.
• Coordinate with all the community staff to ensure the resident's needs are being met and the families and primary care entities are in agreement with the care plan for each resident.
• Ensure that the facility maintains sufficient staffing to care for our residents.
• Ensure that all resident information is updated in electronic format with our current software in a timely manner.
• Ensure that all resident/family/responsible party communication is properly documented in each residents' database.
• Ensure proper compliance with all state regulatory agency requirements.
• Perform billing procedures on a monthly basis to maintain cash flow.
• Submit payroll hours twice a month to the appropriate agency.
• Perform census analysis reports monthly to keep track of trends and patterns to help ensure maximum occupancy.
• Submit the food, paper goods, chemicals and consumable orders on a weekly basis while maintaining budgetary constraints.
• Coordinate EMS and families in emergency situations.
• Making sure that the overall appearance of the dining rooms, living rooms, and hallways are presentable to guests and families.
• Maintain good hygiene and practice proper hand washing technique for infection control.
• Giving tours of the facility to visitors when necessary.
• Answer the phones as needed.