Executive Director

Alaka‘i Executive Search; Honolulu (HI); On-site; USD 85,000 - 110,000; Full time

Job summary

Alaka‘i Executive Search is recruiting on behalf of a local Honolulu law firm for an Office Manager / Executive Director. The role oversees all business, administrative, and operational aspects, excluding legal practice, reporting to the Managing Partner and supervising one accounting assistant.

Responsibilities span Finance & Accounting, HR & Administration, and IT/Facilities, including budgeting, payroll, vendor management, policy enforcement, staff inquiries, and coordination with external IT

Qualifications

• Experience as Office Manager, Legal Administrator, Executive Director, or Business Manager, preferably in a law firm or professional services.
• Strong understanding of accounting principles, billing workflows, and financial reporting.
• Ability to operate independently to manage operations and supervise staff.
• Discretion and communication skills for reporting to leadership.

Responsibilities

• Oversee day-to-day financial operations, budgeting, cash flow, and reporting.
• Direct the accounting assistant on invoicing, billing, AR/AP.
• Oversee vendor contracts, purchasing, and firm expenditures.

Skills

Office management

Leadership

Financial oversight

HR management

Policy enforcement

Vendor management

IT coordination

Data management

Communication

Tools

Accounting software

Payroll software

Job description

Job Opportunity: Office Manager / Executive Director for a Local Law Firm

Position Overview

The Office Manager / Executive Director manages all business, administrative, and operational aspects of the firm, excluding the practice of law. This position directs human resources, firm administration, accounting, information technology, and general office operations. The role reports directly to the Managing Partner and oversees one direct report (an accounting assistant dedicated to invoicing).

Key Responsibilities

Finance & Accounting

• Financial Oversight: Manage day-to-day financial operations, budgeting, cash flow, and financial reporting.
• Supervision: Direct the accounting assistant on invoicing, billing, accounts receivable, and accounts payable.
• Vendor Management: Oversee vendor contracts, purchasing, and firm expenditures.

Human Resources & Administration

• Personnel Management: Manage recruitment, onboarding, benefits administration, and payroll processing for support staff.
• Policy Implementation: Maintain and enforce the employee handbook, compliance standards, and workplace policies.
• Support: Act as the primary point of contact for staff inquiries and personnel matters.

Office Operations & IT

• Facilities Management: Oversee day-to-day office operations, office space maintenance, and supply inventory.
• Technology Infrastructure: Coordinate with external IT consultants or vendors to manage hardware, software, cybersecurity, and tech systems.
• Systems Optimization: Maintain and improve administrative workflows, filing systems, and data management.

Qualifications

• Experience: Proven experience as an Office Manager, Legal Administrator, Executive Director, or Business Manager, preferably within a law firm or professional services environment.
• Financial Skills: Strong understanding of accounting principles, billing workflows, and financial reporting.
• Leadership: Ability to operate independently to manage operations and supervise administrative staff.
• Communication: Discretion and communication skills necessary for reporting directly to leadership.