Director of Administration

CF Legal Recruiting and Staffing; Palo Alto (CA); Hybrid; USD 250,000 - 275,000; Full time

Job summary

CF Legal Recruiting and Staffing is seeking a Director of Office Administration to lead operations across Palo Alto, San Francisco, and Utah. This high-visibility role oversees staff, facilities, budgeting, HR coordination, and vendor relationships in a hybrid, multi-site setting.

The position requires 8+ years of leadership, a relevant degree, and strong skills in people management, budgeting, and operations. It offers strategic impact and travel across locations.

Qualifications

• 8+ years of relevant experience.
• Recent office administration/office management or comparable leadership experience in a law firm or professional services environment preferred.
• Associate's or Bachelor's degree required; business/management/HR or related field preferred.
• Strong people management, budgeting, billing support, organizational, communication, and decision making skills.
• Microsoft Office and familiarity with practice management and billing systems.
• SHRM CP, SHRM SCP, PHR, or SPHR certification preferred.

Responsibilities

• Lead day-to-day office operations and manage business services staff.
• Oversee facilities, space planning, reception, safety, and vendor relationships.
• Support budgeting, forecasting, accounts payable, billing processes, and related office financial functions.
• Partner with attorneys, HR, Finance, IT, and firm leadership on operational and personnel matters.
• Evaluate processes, service delivery, efficiency, risk management, and office planning.

Skills

People management

Budgeting

Billing support

HR coordination

Vendor management

Office operations

Communication

Decision making

Education

Associate's or Bachelor's degree

Tools

Microsoft Office

Practice management software

Billing systems

Job description

Palo Alto, CA | Hybrid | $250,000 to $275,000

Overview

A leading law firm is seeking a Director of Office Administration to oversee office operations and business services across Palo Alto, San Francisco, and Utah. Reporting to the Director of Operations, this is a senior, hands on leadership role with responsibility for staff management, facilities, financial and billing support, HR coordination, vendors, and operational planning.

Key Responsibilities

• Lead day to day office operations and manage business services staff, including hiring, training, development, performance, and resource allocation.
• Oversee facilities, office services, space planning, reception, safety, security, purchasing, and vendor relationships.
• Support budgeting, forecasting, accounts payable, billing processes, and other office financial functions.
• Partner with attorneys, Human Resources, Finance, Information Technology, and firm leadership on operational and personnel matters.
• Evaluate and improve processes, service delivery, efficiency, risk management, and office planning.

Qualifications

• 8+ years of relevant experience.
• Recent office administration, office management, or comparable leadership experience in a law firm or professional services environment preferred.
• Associate's or Bachelor's degree required; business, management, HR, or a related field preferred.
• Strong people management, budgeting, billing support, organizational, communication, and decision making skills.
• Microsoft Office and familiarity with practice management and billing systems.
• SHRM CP, SHRM SCP, PHR, or SPHR certification preferred.

Schedule and Travel

Full time, Monday through Friday, 9:00 AM to 5:30 PM PT. Monday and Friday are remote; Tuesday through Thursday are in person. The role is based in Palo Alto and requires travel to San Francisco at least four times per month, plus quarterly travel to Utah.