Executive Director

Kaddatz Galleries; Fergus Falls (MN); On-site; USD 52,000 - 55,000; Full time

Job summary

Kaddatz Galleries in Fergus Falls, MN seeks an Executive Director to partner with the Board to shape strategic initiatives and education programs. The role advances partnerships with artists and audiences across the region, overseeing finances, fundraising, marketing, communications, and staff supervision.

The ED will guide fundraising campaigns, grant compliance, and community relations, while leading a small team and coordinating with contracted professionals to ensure artistic and financial

Qualifications

• Bachelor’s degree or 3-5 years equivalent work experience.
• Skilled in financial management, including budget management and financial reporting.
• Demonstrated ability in raising funds and building strong relationships with donors, sponsors, grant makers and others.
• Excellent organizational skills, including multitasking and flexibility in changing environments.
• Demonstrated ability in administration and direct supervision of employees/others.
• Strong written and verbal communication skills.
• Track record as a leader in producing artistic events and community activities.
• Displays curiosity, entrepreneurial spirit, inclusivity and patron-centric focus.

Responsibilities

• Oversees finances, fundraising, marketing, and communications for the gallery.
• Builds partnerships with donors, funders and regional arts organizations.
• Manages budgets, payroll, reporting, and compliance with 501c3 status.
• Leads staff and contracted personnel; supports DEI and accessibility practices.
• Plans exhibitions, events, and education initiatives with the Board.
• Maintains website, marketing materials, and press communications.

Skills

Financial management

Fundraising

Donor relations

Project management

Communication

Leadership

Staff supervision

Organization

Adaptability

DEI & accessibility

Education

Bachelor’s degree or 3-5 years equivalent work experience

Tools

Mac OS

Google Workspace

Microsoft Office

Square commerce

Canva

Givebutter

Job description

Our Mission: The mission of the Kaddatz Galleries is to foster visual arts education and appreciation and to maintain a gallery that celebrates the work of area artists and honors the legacy of Charles Beck.

Position Description

Located in beautiful Otter Tail County, the Gallery is part of a thriving arts community in downtown Fergus Falls. The new Executive Director will have an opportunity to work alongside the Board to shape and mold their existing strategic plan, and embark on new exhibit and education initiatives. The position requires a passionate individual who will advance partnerships with artists and their audiences throughout the region.

Areas of responsibility include the organization’s finances, fundraising, marketing & communications, community & partner relationships, website maintenance, and oversight of the Kaddatz Gift Gallery. While specific roles and responsibilities are assigned to other staff/contractors, the organizational strength for this position lies in harnessing the abilities of all to move the organization forward with financial stability and artistic aptitude.

BOARD RELATIONSHIPS

• Sustains clear organizational communication with the Board of Directors.
• Maintains Board-related materials.
• Works directly with the Board President on communications with and to the Board.

FINANCE

• Works with a contracted accountant and bookkeeper to pay bills, manage financial records, and create budgets for the organization.
• Keeps all quarterly and annual reporting up to date, in compliance with 501c3 status and standards, including all employee taxes as recorded in monthly payroll.
• Tracks all arts commissions to sales records and pays artists in a timely manner.
• Downloads all monthly bank statements (checking and savings), sales tax collected by cash/checks and makes the monthly deposits.

FUNDRAISING

• Works with the Board of Directors on building strategic relationships with individual donors, foundations, corporations, and other supporters of Kaddatz Galleries. This includes appeals, campaigns, special events, membership database, and other fundraising initiatives.
• Researches and writes grants to support the operational and program needs of the organization.
• Oversees compliance with grant funded activities, including all reporting (interim, final reports, etc.)
• Works with Support Work Groups (membership, sponsorship, special events, endowment, individual donors).
• In addition, works with the Endowment Advisory Committee to Kaddatz Galleries Agency/Endowment Fund with West Central Initiative.

MARKETING, COMMUNICATIONS, and WEBSITE

• Maintains mailing lists.
• Plans and participates in developing digital marketing, and marketing plan for programming.
• Creates and distributes twice monthly e-Newsletter, maintains all social media accounts, writes and distributes press releases, and designs digital assets.
• Negotiates advertising contracts with all vendors.
• Maintains and updates website regularly, including updated photography, upcoming events.

COMMUNITY AND PARTNER RELATIONSHIPS

• Serves as the representative and spokesperson of the Kaddatz Galleries.
• Identifies and establishes relationships with individuals and organizations that increase the footprint of the work of Kaddatz Galleries including, but not limited to, other arts organizations, funders, donors, and downtown businesses.
• Initiates the sending notes of gratitude to individuals, organizations and businesses.

GALLERY STAFF

• Educates Gallery staff about current exhibitions in the two Gallery spaces, with six exhibitions per year.
• Builds a cohesive team through hiring/supervision of all paid gallery staff and paid contractors, consistent DEI and accessibility practices.
• Creates and oversees a list of expectations to assure that all gallery and program staff are delivering consistent and quality guest services.

ADMINISTRATION/OPERATIONS

Maintains regular communications with ARTSPACE projects, Building Manager, and Kaddatz Loft residents, especially about Gallery events and shared use of the Kaddatz Community Room.

GIFT GALLERY RESPONSIBILITIES

• Oversees management of inventory and ensures items are entered into the POS (Point of Sale) system.
• Prepares and gathers contracts and needed paperwork from Gift Gallery artists.
• Cultivates relationships with regional artists to offer the Kaddatz Gift Gallery as an opportunity for art sales.

EVENTS

• Creates a task list to be executed, in collaboration with volunteers, for each Kaddatz Event, including artists’ receptions, special fundraising events, Kaddatz Connect, Gala, etc. that includes a timeline for completion of each item on the checklist.
• Works with Board and volunteers to ensure all event needs are addressed well in advance of the event.

OTHER DUTIES AS ASSIGNED

Job Classification: Full-time at-will, exempt

Location: Fergus Falls or area community, not a remote position

Salary: Commensurate with experience, $52,000 - $55,000 plus benefits.

Qualifications, Skills and Traits:

• Bachelor’s degree or 3-5 years equivalent work experience.
• Skilled in financial management, including budget management and financial reporting.
• Demonstrated ability in raising funds and building strong relationships with donors, sponsors, grant makers and others.
• Excellent organizational skills, including the ability to organize resources, multitask, juggle multiple projects as well as remain flexible considering a changing operational environment.
• Demonstrated ability in administration and direct supervision of employees/others.
• Strong written and verbal communication skills.
• Track record as a leader in producing artistic events and activities in community.
• Computer proficiency, especially Mac OS, Google Workspace, Microsoft Office, Square commerce, Canva, Givebutter(fundraising)
• Display a sense of curiosity, entrepreneurial spirit, inclusivity and patron-centric focus.