Executive Coordinator to the CEO

Arbor Research Collaborative for Health; United States; Hybrid; USD 69,300 - 110,300; Full time

Job summary

A leading health research organization is seeking an Executive Coordinator to the CEO. The candidate should possess a Bachelor's degree and at least seven years of executive support experience. Responsibilities include managing travel, coordinating CEO meetings, and supporting communication efforts. The role demands exceptional attention to detail and strong interpersonal skills. The annual salary range is $69,300 to $110,300, and candidates in the Ann Arbor, MI or Washington, D.C. areas are strongly preferred.

Qualifications

• 7+ years of progressively responsible executive level support experience.
• Experience managing complex projects successfully.
• Proven ability to perform duties efficiently with little supervision.

Responsibilities

• Provide support to the CEO, managing travel and expense reports.
• Attend meetings with the CEO and contribute as needed.
• Coordinate communication for the CEO, including sensitive matters.

Skills

Attention to detail

Exceptional verbal and written communication

Strong interpersonal skills

Problem-solving skills

Expert proficiency with Microsoft Office

Creativity

Education

Bachelor's degree

Tools

Microsoft Office

Adobe Acrobat

Job description

Arbor Research Collaborative for Health is seeking an Executive Coordinator to the CEO to join our team. Candidates located in the Ann Arbor, MI or Washington, D.C. areas are strongly preferred.

Characteristic Duties and Responsibilities

• Provide highly responsible and skilled support to the CEO, including coordination of travel arrangements and completion of monthly expense report / credit card reconciliations.
• Attend and participate in all appropriate meetings attended by the CEO.
• Assist the CEO with organizational/administrative projects, either in a leadership, coordinator, or support capacity.
• Support CEO Standups, Executive Team Meeting and Business Development Excellence Agendas, Action Items, and 15-5 Reports.
• Demonstrate knowledge and understanding of organizational policies, procedures, and practices by contributing ideas and troubleshooting problems.
• Receive, coordinate, route, and respond to verbal and written communications for and on behalf of the CEO in a timely manner, including matters of a sensitive and confidential nature.
• Maximize the scheduling efficiency and priorities of the CEO, acting as the first point of contact on behalf of the CEO.
• Manage the CEO’s calendar, exercising judgment on setting priorities for effective use of time.
• Provide support to the Arbor Research Board of Directors, including coordination of the quarterly meetings, individual committee meetings, and ongoing communication.
• Serve in the role of Assistant Secretary of the Arbor Research Board of Directors.
• Exercise initiative, planning, and independent judgment. Resolve routine and complex inquiries.
• Provide administrative support, as needed.

Core Values

Our core values define who we are as an organization and serve as the foundation of our code of ethics. Arbor Research expects all employees to embody these and demonstrate them in our day-to-day work.

We expect each staff member to learn from and teach one another and ask each to exhibit a curiosity and respect for the contributions of others.

We strive to cultivate a challenging, stimulating, and supportive environment where our employees are expected to be inquisitive, take initiative, and demonstrate ingenuity.

Our employees are smart, thoughtful, and objective in their work. We expect them to be technically solid in their area of expertise, and for those conducting research to demonstrate scientific rigor.

Our team achieves success because of our dedication to carrying out high quality work and delivering trusted results.

Supervision Received

General administrative supervision is received from the CEO. Close collaboration is expected with the other members of the Executive Team.

Supervision Exercised

Direct reports may include members of the administrative support team.

Required Qualifications

• Bachelor's degree plus at least seven (7) years of progressively responsible executive level support experience, or an equivalent combination of education and experience, or an equivalent combination of education and experience.
• Experience successfully coordinating/managing complex projects of long duration.
• Demonstrated performance with an extremely high degree of accuracy, attention to detail, discretion, and confidentiality.
• Exceptional written and verbal communication skills, along with strong skills in English usage, grammar, punctuation, and style.
• Proven success utilizing creativity and problem-solving skills.
• Strong interpersonal skills and ability to serve as champion/motivator of projects.
• Expert proficiency with all Microsoft Office applications (including expert knowledge of electronic calendaring), and Adobe Acrobat.
• Proven ability to perform job duties successfully and efficiently with little or no supervision.
• Demonstrated ability to prioritize workload and maintain focused work in a high volume, deadline-driven environment.
• Ability to work cooperatively with individuals from a variety of professional and non-professional backgrounds.
• Ability to travel, including international, with several nights away from home per year.

Annual Salary Range

$69,300 - $110,300 (US National Average)

Base Compensation is determined by market range and geographic location pay zones. Base Compensation also includes various individual factors unique to each candidate such as job level, prior experience, skill set, certification and educational which may impact the compensation structure.

This position is classified as exempt according to FLSA guidelines