Executive Coordinator (PMO)

MilliporeSigma; Burlington (MA); Hybrid; USD 46,838 - 71,635; Full time

Job summary

MilliporeSigma in Burlington, MA, invites you to join as Executive Coordinator (PMO) providing high‑level administrative support to two senior leaders while contributing to communications and PMO operations. This role suits an early‑career professional aiming to build foundational project management skills within a collaborative environment.

You will blend calendar and travel management with governance support, track projects, prepare agendas, and capture decisions, risks, and action items in

Qualifications

• Bachelor’s degree required.
• Minimum 2 years as an administrative assistant.
• 6+ months PMO or program coordination experience.

Responsibilities

• Executive & Administrative Support: Calendar & Travel Management, meeting logistics, and handling confidential information.
• Communications & Engagement: Draft executive emails, newsletters, and announcements; maintain comms calendars.
• PMO & Project Coordination: Track PMO progress, prepare agendas, capture decisions and risk logs; assist with scoping and workstream breakdowns.

Skills

Administrative support

Calendar management

Cross-functional coordination

Communication

Education

Bachelor’s degree

Tools

SharePoint

Confluence

Asana

Jira

Smartsheet

Job description

Work Your Magic with us! Start your next chapter and join MilliporeSigma.

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

Your Role

The Executive Coordinator (PMO) provides high-level administrative support to two senior leaders while actively contributing to communications engagement and Project Management Office (PMO) operations. This role is a perfect launchpad for an early‑career administrative professional looking to build, sharpen, and apply foundational project management skills. You will blend traditional executive calendar and meeting logistics with project tracking, stakeholder communication, and governance support in a highly collaborative environment.

Key Responsibilities

Executive & Administrative Support

• Calendar & Travel Management: Coordinate complex, cross‑functional calendars across multiple time zones; manage travel arrangements and expense reporting.
• Meeting & Event Logistics: Oversee logistics for leadership meetings, town halls, and executive offsites (including room booking, catering, hybrid tech set‑up, and visitor access).
• Operational Discretion: Screen incoming requests, triage leadership priorities, and handle highly confidential information with absolute discretion.

Communications & Engagement

• Internal Communications: Draft executive emails, newsletters, and announcements; manage internal communications calendars to keep teams aligned.
• Stakeholder Experience: Coordinate team engagement sessions (e.g., coffee chats, 1:1s, lunches) utilizing established playbooks and templates.

PMO & Project Coordination

• Project Tracking: Maintain standard PMO trackers, status reports, and timelines for priority initiatives under the guidance of senior team members.
• Meeting Governance: Prepare agendas, distribute pre‑reads, and capture action items, key decisions, and risk logs during project reviews.
• Task Management: Assist with project scoping, RACI mapping, and breaking down large initiatives into actionable team workstreams.

Position located in Burlington, MA (in office 3‑4 days per week)

5% Travel

Who You Are

Minimum Qualifications:

• Bachelor’s degree
• 2+ years working as an administrative assistant
• 6 months+ of PMO coordination or program coordination

Preferred Qualifications

• Project Management Interest: A strong desire to learn PMO methodologies, risk management, and governance frameworks.
• Tech Savvy: Familiarity with or exposure to collaborative tools like SharePoint, Confluence, or basic project management software (e.g., Asana, Jira, Smartsheet).
• Communication Skills: Strong written and verbal communication skills with an ability to draft polished, executive‑ready messaging.
• Organization: Exceptional time‑management skills and the ability to balance competing administrative and project deadlines.

Pay Range for this position: $34.00‑$52.00 per hour

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job‑related factors. Position may be eligible for sales or performance‑based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here.

What we offer

We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!