Executive Coordinator of Programs and Projects

Boise Independent School District; Boise (ID); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

PERSI Retirement

Job summary

The Boise Independent School District seeks an Executive Coordinator of Programs and Projects to provide executive-level administrative, operational, and project management support to district leadership.

In this role you will coordinate multiple programs and strategic initiatives from planning through implementation, manage timelines and budgets, and liaise with vendors, staff, and external partners while maintaining confidentiality and professional standards.

Qualifications

• High school diploma or GED; college-level business courses preferred.
• Five years of experience in a high-level executive administrative support role.
• Knowledge of Idaho education is desirable.
• Strong written and verbal communication skills.

Responsibilities

• Provide executive-level administrative, operational, program, project management, fiscal, and communications support to district leadership.
• Coordinate multiple programs and initiatives from planning through implementation.
• Prioritize competing responsibilities and resolve issues within established policies.
• Maintain confidential information with discretion and professionalism.
• Prepare agendas, minutes, and coordinate vendor contracts and budgets.

Skills

Strong organizational skills

Project management

Time-management

Independent judgment

Policy interpretation

Analytical skills

Budgeting knowledge

Communication skills

Vendor coordination

Education

High school diploma or GED

College level business courses

Tools

Office software

Project management tools

Job description

JOB STATUS: OPEN

POSITION TITLE: Executive Coordinator of Programs and Projects

Note: Due to the urgency to fill positions for the current school year jobs may close before the noted date.

Full Time, Exempt Position

District employees will need to complete the online transfer application. Note: Substitutes and student teachers are not eligible for the transfer application.

Application Video: Classified - for outside applicants Application Video: Transfer - current employees

Please be advised that accepting full-time employment may affect any subsidy for health insurance purchased through the Idaho Health Insurance Exchange.

*Transferring employees or former District employees hired into this role will be placed on the "M" letter grade of the Classified Salary Schedule, but the initial step placement will vary based on a variety of factors.

Benefits Information: For positions that qualify, the District offers a benefit package that is valued at more than $10,000 annually. Benefits include Medical, Dental, Vision, Life Insurance and Public Employees’ Retirement System (PERSI) and are provided to Classified employees who work at least half time (20 hours per week) or more in a regular position and to Certified employees with a .50 FTE or greater contract. Please see our Benefits Brochure It All Adds Up!

START DATE: 2026-2027 School Year

JOB QUALIFICATIONS:

Competency Requirements

Knowledge of

• Strong organizational, project management, and time-management skills.
• Ability to manage multiple complex priorities, projects, and deadlines simultaneously.
• Ability to exercise independent judgment and make appropriate decisions within established authority.
• Ability to interpret, recommend, create, and apply policies, procedures, and program requirements.
• Strong analytical, research, problem-solving, and conflict-resolution skills.
• Knowledge of budgeting, purchasing, contracts, recordkeeping, and general fiscal processes.
• Excellent written and verbal communication skills.
• Ability to facilitate meetings and coordinate cross-functional teams.
• Strong interpersonal and customer service skills.
• Ability to establish effective working relationships with leadership, employees, customers, vendors and external partners.
• Ability to handle confidential and sensitive information with discretion.
• Strong attention to detail and commitment to accuracy.
• Proficiency with standard office, communication, collaboration, project management, and data-management technology.

Ability to

• Display a professional attitude and positively represent the department and the District;
• Perform duties and responsibilities independently;
• Maintain a high degree of professional computing competence, as evidences by continuing professional education, participation in professional meetings, and interactions with peers and users;
• Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;
• Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
• Demonstrate integrity, ingenuity and inventiveness in the performance of assigned tasks;
• Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner;
• Communicate effectively and establish working relationships ith users, other employees, administrators and the public;
• Prepare and present oral presentations to groups;
• Follow written and oral instructions;
• Learn and understand District programs, policies, procedures, and processes sufficiently to convey related information to the public and other District staff;
• Maintain important records efficiently and accurately and to prepare clear and concise reports;
• Maintain confientiality of information processed or prepared;
• Conduct research and analysis of special projects;
• Respond appropriately to public inquiries and prseent a positive public image;
• Use logical and creative thought processes to devlop solutions according to written specifications and/oral instructions;
• Operate a motor vehicle.

DUTIES AND RESPONSIBILITIES

Essential Duties & Responsibilities

Project Coordination

• Provides executive-level administrative, operational, program, project management, fiscal, and communications support to organizational leadership.
• Coordinates multiple programs, projects, and strategic initiatives from planning through implementation, including schedules, timelines, deliverables, meetings, communications, documentation, training and stakeholder engagement.
• Exercises independent judgment to prioritize competing responsibilities, research and resolve issues, interpret and apply established policies and procedures, coordinate resources, and determine appropriate next steps.
• Serves as a liaison among leadership, departments, employees, customers, vendors, community members, and external partners to facilitate communication, address concerns, and coordinate solutions.
• Plans and coordinates meetings, conferences, training programs, professional development activities, and large-scale organizational events. Coordinates contracts, purchasing, budgets, expenditures, travel, payroll-related processes, and vendor relationships within assigned areas of responsibility.
• Maintains and monitors program, project, financial, attendance, compliance, and other organizational records.
• Identifies project and operational risks, barriers, and resource needs and works collaboratively with appropriate stakeholders to develop solutions.
• Provides guidance and information regarding assigned programs, processes, policies and procedures.
• Coordinates and provides direction to temporary project or event support teams as assigned.
• Develops and maintains effective working relationships across departments and organizational levels.
• Handles sensitive and confidential personnel, financial, organizational, and customer information with discretion and professionalism.
• Provides professional customer service and problem resolution, including researching complex concerns and coordinating responses across departments.
• Supports organizational leadership in implementing strategic priorities, programs, and initiatives.
• Prepare agendas and meeting minutes.
• Ensure quality of project implimentation.
• Perform general bookkeeping and accounting functions for department.
• Receive invoices and transmit with requisitions to Accounting for payment.
• Establish productive and ongoing vendor contracts/relationships.
• Maintain all necessary financial reports and assist in preparing annual budget.
• Respond to requests for support or other queries from parents, principals, teachers, and patrons of the Boise School District in a timely and courteous manner.
• Order and maintain supplies and equipment for department.
• Prepare conference and travel arrangements for department staff.
• Perform scheduling/calendar duties.
• Receive and distribute mail and packages.
• Provide general administrative support to the supervisor of the department.
• Performs other related duties as assigned.

General

• Actively seek out ways to improve the effectiveness of departmental operations;
• Provide support for regular staff meetings, including agenda preparation and keeping meeting minutes;
• Coordinate and schedule meetings or programs and arrange for physical requirements;
• Maintain departmental records, plans, guides, departmental website, and standard operating procedures;
• Maintain thorough and updated knowledge of all assigned rules and regulations bearing on the department;
• Prepare trainings, and other specialized materials;
• Communicate with stakeholders as needed;
• Prepare and maintain confidential information and records;
• Perform all work duties and activities in accordance with District policies, procedures, and safety practices;
• Perform other duties as assigned.

Clic k here for Full Job Description

• High school diploma or GED equivalency; preferably supplemented with college level business courses; and
• Five (5) years experience in a high level or executive administrative support position; or Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform as an effective and competent Executive Assistant.
• Knowledge/experienec in Idaho education is desired;
• Knowledge of practical aspects of project leadership;
• Knowledge of project lead techniques and tools;
• Proven experience in strategic planning, risk managment and change management;
• Ability to determine communication, marketing, and implementation strategies;
• Knowledge/experience in professional development opportunities for educators;
• Superior technology skills;
• Strong interpersonal/human relations skills;
• Strong written and verbal communication skills;
• Strong public speaking skills;
• Ability to teach, instruct, and conduct training sessions;
• Ability to organize time, projects and details;
• High level of reliability and reponsibility;
• Must be a self-starter with the ability to multi-task and meet defined deadlines;
• Must be flexible, committed, energetic and receptive to change;
• Must have a mindset of customer service, quality and efficiency.

Essential Physical Abilities

• Clarity of spech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal conversation and to communicate effectively on the telephone and in-person.
• Ability to comprehend the meaning of words and respond effectively.
• Visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, prepare and review documents and process them in a prescribed order, and organize documents and materials.
• Manual dexterity, with or without reasonable accommodation, which permits the employee to perform repetitive motions and to operate a personal computer and standard office equipment.
• Personal mobility, flexibility, and balance, with or without reasonable accommodation, which permits the employee to work in an office environment, lifting or moving objects that weigh up to 20 lbs.
• Related job tasks may require, with or without reasonable accommodation, climbing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, and grasping.

EMPLOYMENT INFORMATION

Application Requirements

A completed online application with the chosen job must be submitted by 5:00 p.m. on the closing date shown. Selected applicants will be contacted for interviews. Upon hire, applicants are required to clear a criminal justice fingerprint and background check. Employment for this position is “at will”. Employment at Will means that the employee or the District may terminate the employment relationship with or without cause (which shall be defined as any reason which is not “arbitrary and capricious”, and which does not violate public policy) and with or without notice, at any time. As per Idaho Code 65-5-1/65-503: "Eligible veterans are provided advantages in public employment in Idaho…"

Positions may or may not be filled, depending upon district need.

The Boise Independent School District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, national origin, gender religion, age, disability, political beliefs, sexual orientation, or marital or family status, in accordance with applicable federal, state laws.