Executive Coordinator II

American Red Cross; United States; Hybrid; USD 43,000 - 47,000; Full time

Benefits offered by this job

Medical, Dental & Vision plans

401K with match

Paid Time Off starting at 9 days

Job summary

The American Red Cross in Farmington, CT seeks an Executive Coordinator to support the CEO of the Connecticut and Rhode Island Region. This is a hybrid role, three to four days per week, with duties including calendar/meeting management, board support, project management and event coordination.

We require high school or equivalent, 7+ years of related experience, and strong MS Office skills. Competitive benefits are offered, with emphasis on confidentiality and professional communication.

Qualifications

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite.
• Proficient typing skills.
• Ability to prepare and edit complex documents.
• Ability to work on a team.

Responsibilities

• Calendar management; meeting management; support the Board of Directors; project management; event coordination; development of presentation and speaking materials.
• Initiate, prepare, and edit written materials, correspondence, and reports using various software/database applications.
• Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations supporting functional area or business unit/project.

Job description

_ By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world’s largest humanitarian network? _

Join us—Where your Career is a Force for Good!

Job Description:

WHY CHOOSE US?

Joining The American Red Cross is like nothing else – it’s as much something you feel as something you do. You become a vital part of the world’s largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.

When you choose to be a force for good, you’ll have mentors who empower your growth along a purposeful career path. You align your life’s work with an ongoing mission that’s bigger than all of us. As you care for others, you’re cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.

Where Your Career is a Force for Good!

We are seeking an Executive Coordinator to support the CEO of the Connecticut and Rhode Island Region. This is a hybrid position working out of our office in Farmington, CT three or four days per week.

WHAT YOU NEED TO KNOW:

The Executive Coordinator provides complex administrative support to a department, group or program. Prepare reports and various correspondences. The Executive Coordinator administers projects, programs, and/or processes applicable to the unit. Analyzes unit operating practices and recommends revisions to improve established procedures. May serve as an administrative liaison with others within and outside the company regarding administrative issues. This role is not eligible for relocation assistance.

Specific duties: calendar management; meeting management; support the Board of Directors; project management; event coordination; development of presentation and speaking materials.

WHERE YOUR CAREER IS A FORCE FOR GOOD:

• Perform a variety of complex administrative duties, with little supervision and exercising confidentiality. Prepare and maintain memos, records, reports, data or correspondence for management or staff review. Reviews correspondence for consistency with corporate policies and practices. May develop high-level presentations and/or spreadsheet reports and run specialized queries from department database.

• Initiate, prepare, and edit written materials, correspondence, and reports using various software and/or database management applications.

• Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations supporting functional area or business unit/project by utilizing specific database or software applications.

• May administer a particular project involving operational issues and compile results and findings for management review. May participate as a department representative on a cross-functional project team or serve as a project manager for an intra-department project.

• May provide functional supervision to clerical/administrative staff assigned to unit.

• Executive Coordinators have access to and working knowledge of confidential information that needs to remain private.

• Provide support, development and/or leadership guidance to all volunteers.

WHAT YOU NEED TO SUCCEED:

• Education: High School or equivalent required.

• Experience: Minimum 7 years related experience or equivalent combination of education and related experience required.

• Skills & Abilities: Excellent verbal and written communication skills. Proficient in personal computer use and Microsoft Office Suite. Proficient typing skills required. Knowledge of organizational policies and procedures that relate to operations within assigned organizational unit is preferred. Ability to prepare and edit complex documents is preferred. Ability to work on a team.

• Travel: None or very little.

Physical Requirements: Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions.

PAY INFORMATION:

The salary range for this position is: $30.46 - 33.50/hour

Note that the American Red Cross sets salary ranges aligned to a specific geographic location in which the work is performed. The stated salary range in this posting is an average. The specific salary information will be shared at the time of phone screening based upon your location and qualifications.

WHAT WILL GIVE YOU THE COMPETITIVE EDGE:

Strong attention to detail.

Great technical skills.

Must be highly organized and proactive to anticipate needs.

BENEFITS FOR YOU:

As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive package includes:

• Medical, Dental and Vision plans

• Health Spending Accounts & Flexible Spending Accounts

• PTO: Starting at 9 days a year; based on type of job and tenure

• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays

• 401K with up to 6% match

• Paid Family Leave

• Employee Assistance Program

• Disability and Insurance: Short + Long Term

• Service Awards and recognition

The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws.

AmeriCorps, the federal agency that brings people together through service, and its partners — the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance — launched Employers of National Service to connect national service alumni with opportunities in the workforce.American Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.

Interested in Volunteering? Visitredcross.org/volunteertoday to learn more, including our most-needed volunteer positions.

To view the EEOC Summary of Rights, click here: Summary of Rights