Executive Coordinator II

American Red Cross; Louisville (KY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental Vision plans

Health Spending Accounts

Paid Time Off starting at 15 days

401K with match

Job summary

The American Red Cross in Louisville, KY is seeking an experienced administrative professional to support a department with complex tasks and confidential information. You will prepare reports, coordinate projects, develop presentations, supervise clerical staff, and support volunteers while contributing to our mission of helping people.

This role emphasizes strong communication, organization, and the ability to work with cross-functional teams in a mission-driven environment.

Qualifications

• High School diploma or equivalent required.
• Minimum 5 years related experience or equivalent combination.
• Proficient in formatting complex documents; strong written and verbal communication.

Responsibilities

• Perform complex administrative duties with little supervision and maintain confidentiality.
• Prepare memos, records, reports, data or correspondence for management or staff review.
• Develop high-level presentations and spreadsheet reports and run specialized queries from department database.
• Administer projects involving operational issues and compile results for management review.
• May provide functional supervision to clerical/administrative staff assigned to the unit.
• Provide support, development and leadership guidance to volunteers.

Skills

Verbal and written communication

Microsoft Office proficiency

Typing speed

Teamwork

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

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By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world’s largest humanitarian network?

Join us-Where your Career is a Force for Good!

Job Description:

Joining The American Red Cross is like nothing else - it’s as much something you feel as something you do. You become a vital part of the world’s largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.

When you choose to be a force for good, you’ll have mentors who empower your growth along a purposeful career path. You align your life’s work with an ongoing mission that’s bigger than all of us. As you care for others, you’re cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.

Where Your Career is a Force for Good!

WHAT YOU NEED TO KNOW (Job Overview):

This position is not eligible for relocation assistance.

This position is located in the Louisville KY office Monday - Friday

Provides complex administrative support to a department, group or program. Prepare reports and various correspondences. Administers projects, programs, and/or processes applicable to the unit. Analyzes unit operating practices and recommends revisions to improve established procedures. May serve as an administrative liaison with others within and outside the company regarding administrative issues.

WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities):

• Perform a variety of complex administrative duties, with little supervision and exercising confidentiality. Prepare and maintain memos, records, reports, data or correspondence for management or staff review. Reviews correspondence for consistency with corporate policies and practices. May develop high-level presentations and/or spreadsheet reports and run specialized queries from department database.
• Initiate, prepare, and edit written materials, correspondence, and reports using various software and/or database management applications.
• Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations supporting functional area or business unit/project by utilizing specific database or software applications.
• May administer a particular project involving operational issues and compile results and findings for management review. May participate as a department representative on a cross-functional project team or serve as a project manager for an intra-department project.
• May provide functional supervision to clerical/administrative staff assigned to unit.
• Provide support, development and/or leadership guidance to all volunteers.

Scope: Extensive knowledge of the job. Comprehensive acquaintance with both general and specific aspects of the job and their practical application to complex problems normally encountered. Contacts are frequent with individuals representing other organizations or individuals of significant importance within organization.

WHAT YOU NEED TO SUCCEED (Minimum Qualifications):

• Education: High School or equivalent required.
• Experience: Minimum 5 years related experience or equivalent combination of education and related experience required.

Management Experience: N/A

Skills & Abilities: Excellent verbal and written communication skills. Proficient in personal computer use and Microsoft Office Suite. Proficient typing skills required. Knowledge of organizational policies and procedures that relate to operations within assigned organizational unit is preferred. Ability to prepare and edit complex documents is preferred. Ability to work on a team.

Travel: None or very little.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The work environment will consist of moderate noise (i.e. business office with computers, phones and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time.

WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications):

• Must be well organized.
• Communication skills very important, written & spoken
• Managing high level regional projects
• Planning board meetings & conferences
• Ability to work autonomously and behind the scenes

BENEFITS FOR YOU:

As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive package includes:

• Medical, Dental Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 15 days a year; based on type of job and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with up to 6% match
• Paid Family Leave
• Employee Assistance
• Disability and Insurance: Short + Long Term
• Service Awards and recognition

AmeriCorps, the federal agency that brings people together through service, and its partners - the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance - launched Employers of National Service to connect national service alumni with opportunities in the workforce. American Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.

Interested in Volunteering? Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions.