Executive Coordinator for Presidential Operations and Special Projects

GOVERNOR'S SCHOOL FOR SCIENCE; Hartsville (SC); On-site; USD 52,000 - 78,000; Full time

Job summary

Executive Coordinator for Presidential Operations and Special Projects at South Carolina Governor's School for Science and Mathematics works with the President to provide high-level executive assistance, operational coordination, and project administration in support of the President and the Research, Global, and Innovation Initiatives portfolio.

This role manages scheduling, travel, correspondence, budgets, events, and special projects, and serves as a liaison to the Board of Trustees,

Qualifications

• Bachelor's degree and relevant experience in executive or administrative support.
• Ability to organize complex work, maintain detailed records, and meet deadlines.

Responsibilities

• Provides executive, administrative, communication, and operational support to the President and the President's Office.
• Manages scheduling, meetings, travel, correspondence, budgets, events, and special projects.
• Serves as a liaison to the Board of Trustees, Governor's Office, legislative offices, Foundation, senior leadership, and other stakeholders.
• Program Administration and Event Logistics: Manages program schedules, deadlines, and logistics for research, enrichment, outreach, competitions, workshops, and events.
• Global Learning, Travel, and Partnership Administration: Coordinates domestic and international program travel, documentation, visiting groups, host families, partner communications, agreements, records, deadlines, and logistics in collaboration with appropriate offices.
• Administrative Systems, Financial Coordination, Data, Reporting, and Compliance: Maintains program records and administrative systems, tracks budgets and financial transactions, supports reporting and grants, and ensures required travel, safety, privacy, and compliance documentation.
• Occasional evening and weekend work is required in support of school events, programs, and special initiatives.

Skills

Executive support

Project coordination

Communication

Education

Bachelor's degree

Job description

Executive Coordinator for Presidential Operations and Special Projects

Posted: 2 weeks 3 days ago

Company/Organization: South Carolina Governor's School for Science and Mathematics

Location: South Carolina Governor's School for Science and Mathematics

The Executive Coordinator for Presidential Operations and Special Projects works with the President of GSSM to provide high-level executive assistance, operational coordination, and project administration in support of the President and the Research, Global, and Innovation Initiatives portfolio.

Responsibilities of the Executive Coordinator for Presidential Operations and Special Projects:

• Provides executive, administrative, communication, and operational support to the President and the President's Office. Manages scheduling, meetings, travel, correspondence, budgets, events, and special projects. Serves as a liaison to the Board of Trustees, Governor's Office, legislative offices, Foundation, senior leadership, and other stakeholders. Ensures efficient, timely, and confidential information flow, coordinates action items and priorities, and supports school-wide initiatives.
• Program Administration and Event Logistics: Manages program schedules, deadlines, and logistics for research, enrichment, outreach, competitions, workshops, and events, coordinating facilities, transportation, technology, supplies, and participant needs.
• Global Learning, Travel, and Partnership Administration: Coordinates domestic and international program travel, documentation, visiting groups, host families, partner communications, agreements, records, deadlines, and logistics in collaboration with appropriate offices.
• Robotics and Competitive Program Operations: Coordinates administrative and logistical operations for robotics and competitive programs, including registrations, travel, purchasing, inventory, facilities, documentation, and coordination with key stakeholders; technical leadership, coaching, and student supervision remain with faculty and program leaders.
• Administrative Systems, Financial Coordination, Data, Reporting, and Compliance: Maintains program records and administrative systems, tracks budgets and financial transactions, supports reporting and grants, and ensures required travel, safety, privacy, and compliance documentation.
• Perform other duties as assigned.

Minimum and Additional Requirements

A bachelor's degree and relevant experience in executive or administrative support, program or project coordination, office operations, business or public administration, event planning, travel coordination, or a related area. Equivalent education and directly related experience may be considered. Experience should demonstrate the ability to organize complex work, maintain detailed records, communicate with varied stakeholders, exercise discretion, and meet deadlines with limited day-to-day supervision.

Additional Requirements:

• Occasional evening and weekend work is required in support of school events, programs, and special initiatives.