Executive Coordinator for CEO Support & Board Liaison

Jewish Fertility Foundation; Atlanta (GA); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Flexible scheduling

Paid holidays

401(k) with match

Health insurance stipend

Job summary

Jewish Fertility Foundation is seeking an Executive Coordinator to provide high-level executive, administrative, and operational support to the CEO. The role is full-time, 40 hours per week, primarily remote with in-person meetings in the Atlanta area as needed.

Reporting to the CEO and coordinating with the Board, you will manage calendars, travel, materials, and cross-department projects while safeguarding confidential information and maintaining strong donor relations.

Qualifications

• Bachelor's degree or equivalent work experience preferred.
• 3+ years as an Executive Coordinator or in senior admin roles, ideally supporting C-suite or nonprofit leadership.
• Ability to anticipate executive needs, manage priorities, and drive projects with minimal supervision.
• Excellent organizational skills and attention to detail, capable of handling multiple deadlines.
• Strong written and verbal communication, with professionalism in sensitive conversations.
• High discretion and judgment handling confidential information.
• Proficiency with Google Workspace; experience with donor databases/CRMs (Bloomerang preferred).
• Ability to work independently in a remote environment while aligning with CEO priorities.

Responsibilities

• Manage the CEO's calendar, schedule and prioritize meetings, calls, and travel; resolve conflicts.
• Arrange travel logistics for the CEO, including national travel to expansion cities and events.
• Prepare correspondence, presentations, and briefing materials; draft/proof emails, letters, reports.
• Track action items and follow-ups across departments; ensure deadlines are met.
• Proactively manage executive follow-up and relationship touchpoints throughout the year.
• Develop systems to remind the CEO of outreach, donor stewardship, and board engagement opportunities.
• Serve as gatekeeper and liaison between CEO, staff, board, donors, and external partners.

Skills

Calendar management

Executive support

Communication

Discretion

Organization

Google Workspace

Bloomerang

Remote work

Education

Bachelor's degree or equivalent

Tools

Bloomerang

Job description

Jewish Fertility Foundation is seeking an Executive Coordinator to provide high-level executive, administrative, and operational support to the CEO. The role is full-time, 40 hours per week, primarily remote with in-person meetings in the Atlanta area as needed.

Reporting to the CEO and coordinating with the Board, you will manage calendars, travel, materials, and cross-department projects while safeguarding confidential information and maintaining strong donor relations.