Executive Coordinator

Jewish Fertility Foundation; Atlanta (GA); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Flexible scheduling

Paid holidays

401(k) with match

Health insurance stipend

Job summary

Jewish Fertility Foundation is seeking an Executive Coordinator to provide high-level executive, administrative, and operational support to the CEO. The role is full-time, 40 hours per week, primarily remote with in-person meetings in the Atlanta area as needed.

Reporting to the CEO and coordinating with the Board, you will manage calendars, travel, materials, and cross-department projects while safeguarding confidential information and maintaining strong donor relations.

Qualifications

• Bachelor's degree or equivalent work experience preferred.
• 3+ years as an Executive Coordinator or in senior admin roles, ideally supporting C-suite or nonprofit leadership.
• Ability to anticipate executive needs, manage priorities, and drive projects with minimal supervision.
• Excellent organizational skills and attention to detail, capable of handling multiple deadlines.
• Strong written and verbal communication, with professionalism in sensitive conversations.
• High discretion and judgment handling confidential information.
• Proficiency with Google Workspace; experience with donor databases/CRMs (Bloomerang preferred).
• Ability to work independently in a remote environment while aligning with CEO priorities.

Responsibilities

• Manage the CEO's calendar, schedule and prioritize meetings, calls, and travel; resolve conflicts.
• Arrange travel logistics for the CEO, including national travel to expansion cities and events.
• Prepare correspondence, presentations, and briefing materials; draft/proof emails, letters, reports.
• Track action items and follow-ups across departments; ensure deadlines are met.
• Proactively manage executive follow-up and relationship touchpoints throughout the year.
• Develop systems to remind the CEO of outreach, donor stewardship, and board engagement opportunities.
• Serve as gatekeeper and liaison between CEO, staff, board, donors, and external partners.

Skills

Calendar management

Executive support

Communication

Discretion

Organization

Google Workspace

Bloomerang

Remote work

Education

Bachelor's degree or equivalent

Tools

Bloomerang

Job description

Position

Executive Coordinator

Reports to

Elana Frank

Location

Atlanta Preferred

About the Jewish Fertility Foundation

The Jewish Fertility Foundation(JFF) is a national nonprofit organization dedicated to supporting individuals and families in the Jewish community experiencing infertility. JFF provides financial assistance, emotional support, and educational resources to help those on their family-building journeys access high-quality fertility care. Through a combination of grants, support groups, community programming, and professional partnerships, JFF ensures that no one has to navigate infertility alone.

Position Overview

The Executive Coordinator provides high-level executive, administrative, and operational support to JFF's Chief Executive Officer, serving as a strategic partner who helps manage priorities, coordinates board governance activities, oversees communications, and ensures follow-through on key organizational details. This individual anticipates needs, keeps projects moving, and enables the CEO to remain focused on advancing JFF's mission and strategic growth. This is a full-time, 40-hour-per-week position. While the role is primarily remote, there is a strong preference for candidates based in the Atlanta metropolitan area who can attend occasional in-person team meetings, Board meetings, and organizational events.

Key Responsibilities

Executive Support

• Manage the CEO's calendar, including scheduling and prioritizing meetings, calls, and travel, and proactively resolving conflicts.
• Arrange travel logistics for the CEO, including national travel to JFF expansion cities and events.
• Prepare correspondence, presentations, and briefing materials on the CEO's behalf; draft and proofread emails, letters, and reports.
• Track the CEO's action items and follow-ups across departments, ensuring deadlines are met.
• Proactively manage executive follow-up by tracking relationship touchpoints, recurring meetings, and strategic priorities, ensuring the CEO remains engaged with key stakeholders throughout the year.
• Develop and maintain systems to remind the CEO of recurring outreach, donor stewardship, board engagement, and relationship-building opportunities.
• Serve as the CEO's strategic scheduling partner, proactively managing calendar priorities during travel, board meetings, conferences, and organizational events.
• Serve as a gatekeeper and liaison between the CEO and staff, board members, donors, and external partners, exercising discretion with sensitive and confidential information.

Board & Stakeholder Coordination

• Coordinate logistics for Board of Directors meetings, including scheduling, materials preparation, minutes, and follow-up on action items.
• Partner with the CEO and Board Chair to prepare meeting agendas, supporting materials, and executive briefings.
• Support the CEO's communication with board members, funders, and community partners, including scheduling and preparing briefing notes.
• Monitor board action items and ensure timely follow-up on commitments and next steps.
• Assist with coordination of donor and funder meetings, site visits, and events as needed.

Strategic Projects & Operational Support

• Support day-to-day office and administrative operations, including vendor coordination and general correspondence.
• Assist with special projects and organizational initiatives as assigned by the CEO.
• Coordinate cross-departmental initiatives to ensure projects remain on schedule.
• Manage client intake through web inquiries and the JFF info email account, responding or delegating as appropriate.

Qualifications

• Bachelor's degree or equivalent work experience preferred.
• 3+ years of experience as an Executive Coordinator or in a senior administrative role, ideally supporting C-suite or nonprofit leadership.
• Demonstrated ability to anticipate executive needs, manage competing priorities, and independently drive projects and follow-up with minimal supervision.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, with the ability to navigate sensitive conversations with empathy and professionalism.
• High level of discretion and sound judgment in handling confidential information.
• Proficiency with Google Workspace; experience with donor databases/CRMs (Bloomerang preferred) a plus.
• Ability to work independently in a remote environment while staying closely aligned with the CEO's priorities.
• Commitment to JFF's mission and values; familiarity with Jewish communal organizations a plus.

What You Will Receive

• Full-time position (40 hours per week) with flexible scheduling
• Competitive salary of $50,000-$55,000, commensurate with experience
• Flexible paid time off, including vacation, sick leave, and parental leave
• Paid federal holidays and major Jewish holidays
• 401(k) retirement plan with company match
• $6,000 Health insurance stipend
• Remote work environment with a collaborative and mission-driven team
• For Atlanta-based employees: Eligibility for a 50% Jewish day school tuition benefit for children in Kindergarten and above through the generosity of The Zalik Foundation

Jewish Fertility Foundation's Core Values

• Prioritize Health: We actively promote and support both physical and mental well-being for all who engage with us.
• Lead with Empathy: We ensure every interaction reflects kindness, respect, and understanding, fostering genuine connections.
• Embrace Inclusivity: We cultivate inclusive environments and empower those around us.
• Adapt Responsively: We evolve in response to the changing landscape, staying agile and forward-thinking in our efforts.
• Honor Jewish Values: We align our mission and actions with the principles of Judaism, continually discussing and integrating these values into our work.