Executive Assistant to CEO/COO — Project & Events

The Jewish Federation of Cincinnati; Cincinnati (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) matching

Paid time off

Fitness center membership

Job summary

The Jewish Federation of Cincinnati is seeking an experienced Executive Assistant to support the CEO and COO in a fast-paced office. This full-time role requires high-level administrative, project and calendar management, and close collaboration with multiple departments to ensure smooth operations.

Responsibilities include coordinating meetings, preparing materials, handling confidential information, and arranging travel.

Qualifications

• Experienced administrator with strong office and project management skills.
• Strong computer skills, including Microsoft Office and Outlook.
• Excellent oral and written communication; editing and proofreading abilities.
• Experience using databases or CRMs is preferred (Microsoft Dynamics).
• Professional, confidential, and detail-oriented with strong organizational skills.

Responsibilities

• Provide support, coordination, execution and completion of projects and budgets.
• Answer phone calls and route messages; manage information assets.
• Manage donor and volunteer records in Orbit CRM or similar system.
• Prepare monthly expense reports and manage CEO/COO expenses.
• Prepare meeting agendas, minutes and distribute materials.
• Schedule meetings, staff events and travel arrangements.
• Operate copiers and office equipment; handle general office duties.

Skills

Office management

Project management

Communication

CRM experience

Tools

Microsoft Office

Microsoft Dynamics

Job description

The Jewish Federation of Cincinnati is seeking an experienced Executive Assistant to support the CEO and COO in a fast-paced office. This full-time role requires high-level administrative, project and calendar management, and close collaboration with multiple departments to ensure smooth operations.

Responsibilities include coordinating meetings, preparing materials, handling confidential information, and arranging travel.