Executive Coordinator, Dean’s Office - STEM College

Seattle University Electrical and Computer Engineering; Seattle (WA); Hybrid; USD 52,000 - 62,000; Full time

Benefits offered by this job

Onsite fitness facility

Tuition benefits for employee and/or 


Hybrid work schedule

Job summary

Seattle University seeks an Executive Coordinator in the College of Science and Engineering to provide high-level administrative and operational support to the Dean. The role advances college initiatives with donors, alumni, corporate partners, prospective students, and other stakeholders.

You will manage Dean’s Office functions, guide faculty and staff on policies, rank and tenure processes, and collaborate across the college to promote effective communication and coordination.

Responsibilities

• Schedule the dean’s meetings with faculty, staff, other members of the university community, donors, and visitors.
• Take minutes and transcribe same for Executive Committee meetings as well as college-wide meetings, as needed.
• Make travel arrangements for the dean. Communicate with the appropriate offices on campus to fulfill the dean’s requests for information.
• Collaborate with college’s development officer to set up donor meetings for the dean, special visits, and events.
• Serve as contact for requests for college calendar postings. Oversee permissions for college listservs.
• Provide administrative support for the Executive Committee, Student Advisory Council, faculty searches, rank & tenure process, annual performance reviews, sabbaticals, and other activities designated by the dean.
• Arrange faculty/staff meetings, events and all college-wide receptions and gatherings.
• Create agendas, schedules, orders of events and briefs for events as needed.
• Collaborate with other college and university principals as needed for event planning.
• Create and maintain invitations, name tags and RSVP lists.
• Coordinate with CES, Catering and ITCS as needed.
• Keep track of forms requiring dean’s signature and route them accordingly.
• Maintain/update personnel files of faculty members and college roster updates.
• Coordinate rank-and-tenure dossier submission and support rank-and-tenure process within the college.
• Produce grade distribution reports for faculty members seeking promotion and/or tenure.
• Handle paperwork for annual performance reviews, sabbatical requests, and junior faculty development leaves.
• Using university systems, collect data and produce various reports, including enrollment trends, student credit hours generated, and other measures of the productivity of individual departments and the entire college.
• Prepare presentations for dean.
• Receive and direct incoming phone calls, greet visitors, and provide visitors and callers with general information.
• Route mail and packages.

Job description

Seattle University seeks an Executive Coordinator in the College of Science and Engineering to provide high-level administrative and operational support to the Dean. The role advances college initiatives with donors, alumni, corporate partners, prospective students, and other stakeholders.

You will manage Dean’s Office functions, guide faculty and staff on policies, rank and tenure processes, and collaborate across the college to promote effective communication and coordination.