Executive Coordinator

Release-Recovery; Town/Village of Harrison (NY); On-site; USD 67,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision benefits

Job summary

Release Recovery is seeking an Executive Coordinator to support our Chief Medical Officer. You will manage the CMO’s calendar, coordinate priorities across departments, and help ensure key projects stay on track in a fast-paced environment.

The ideal candidate will handle confidential information with discretion, work independently, and collaborate with Clinical, Residential, Business Development, Billing, Compliance, and Outcomes teams to move initiatives forward.

Qualifications

• Bachelor’s degree required in business administration, healthcare administration, communications, or related field.
• Strong organizational, scheduling, written and verbal communication skills.
• Ability to manage multiple priorities and follow through on items.

Responsibilities

• Manage the Chief Medical Officer’s calendar, meetings, appointments, and scheduling.
• Review and organize requests, messages, and follow up as needed.
• Track action items, deadlines, and priorities to ensure completion.
• Assist with correspondence, reports, presentations, notes, and records.

Skills

Executive support

Calendar management

Communication

Prioritization

Cross-department coordination

Education

Bachelor’s degree

Tools

Microsoft Office Suite

G Suite / Google Workspace

Calendar management tools

Job description

About the Role

Release Recovery is seeking a highly organized and proactive Executive Coordinator to support our Chief Medical Officer. This role will manage scheduling and day-to-day administrative needs, coordinate priorities across departments, and help ensure important projects and follow-up items stay on track.

The ideal candidate is comfortable managing competing priorities, exercising good judgment, and working independently in a fast-paced environment. This person will work closely with Clinical, Residential, Business Development, Billing, Compliance, Outcomes, and other teams across the organization.

About Release Recovery

Founded in 2017 by Zac Clark and a team of dedicated professionals, Release Recovery was built to reinvent the way the world views and treats recovery. Release helps individuals and families recover from substance use and mental health disorders through customized treatment, bespoke transitional living, and concierge recovery services.

Job Responsibilities

Executive Support

• Manage and prioritize the Chief Medical Officer’s calendar, meetings, appointments, and scheduling.
• Review and organize requests, messages, and other items requiring the CMO’s attention and follow up as needed.
• Track action items, deadlines, and ongoing priorities and help ensure important items are completed.
• Assist with correspondence, reports, presentations, meeting notes, records, documentation, and other administrative needs.
• Handle confidential and sensitive information with discretion.

Department Coordination

• Coordinate with Clinical, Residential, Business Development, and other departments on meetings, appointments, requests, and CMO priorities.
• Work with Billing, Compliance, and Outcomes teams to gather information, coordinate follow-up, and help resolve routine issues related to the CMO’s responsibilities.
• Serve as a point of contact for internal teams needing scheduling, information, or administrative support from the CMO.

Speaking Engagements & External Support

• Identify and coordinate national speaking opportunities for the CMO.
• Manage outreach, scheduling, logistics, materials, and follow-up for speaking engagements.
• Work with Business Development and Marketing on related materials and promotion.
• Coordinate travel and other logistics as needed.
• Perform other job duties as assigned.

Qualifications

• Prior administrative, executive support, or similar professional experience.
• Bachelor’s degree required; degree in business administration, healthcare administration, communications, or a related field preferred.
• Strong organizational, scheduling, written, and verbal communication skills.
• Ability to manage multiple priorities and follow through on open items.
• Good judgment and the ability to determine when issues need to be elevated.
• Comfortable working with multiple departments and levels of leadership.
• Proficiency with common office and communication tools.
• Healthcare or behavioral health experience preferred.

Joining our team means being part of a mission-driven organization redefining how the world views and treats substance use and mental health. At Release, recovery is about growth, connection, and long-term transformation.

When you join our team, you will:

• Work alongside respected thought leaders in the recovery space
• Make a direct, meaningful impact on individuals and families
• Receive compensation commensurate with experience ($67,000 - $75,000)
• Be eligible for health, dental, and vision benefits (full-time employees)

We believe recovery is a journey, not a destination, and we’re committed to shaping that journey with intention, care, and innovation.