Executive/Confidential Assistant

Gov-Office of the State Public Defender; Baton Rouge (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

Office of the State Public Defender seeks an executive assistant to the Louisiana State Public Defender. This unclassified role provides advanced administrative and programmatic support with delegated authority.

The ideal candidate has 5+ years in administrative services or a relevant degree combination, with duties including meeting organization, policy interpretation, budget support, and training/compliance oversight.

Qualifications

• Five years of experience in administrative services or combo of education/experience per criteria.
• Ability to interpret agency policies and procedures for staff.
• Experience supporting executives and managing confidential information.

Responsibilities

• Provide executive support to the Louisiana State Public Defender.
• Serve as liaison with state agencies including Division of Administration and other offices.
• Interpret agency policies for staff and manage compliance tasks.
• Oversee safety program administration and special projects as assigned.
• Organize meetings, transcribe and archive minutes, and support budget processes.
• Maintain SPD memberships and appointment terms; supervise staff if needed.

Skills

Communicating Effectively

Demonstrating Accountability

Following Policies and Procedures

Making Accurate Judgments

Education

Bachelor's degree + 3 years experience in administrative services

Advanced degree + 2 years experience in administrative services

Job description

The Office of the State Public Defender has a vacancy. This job is Unclassified.

This position is responsible for serving as the confidential executive assistant to the Louisiana State Public Defender, providing/performing advanced level administrative and programmatic support with delegated authority in assigned areas.

The Office of the State Public Defender (OSPD) regulates the delivery of legal services for indigent persons accused of crimes through dedicated, well-trained, and talented public defenders and support staff in all 64 parishes.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Five years of experience in administrative services; OR

A bachelor's degree plus three years of experience in administrative services; OR

An advanced degree plus two years of experience in administrative services.

Job Duties:

• Provide executive support;
• Serve as liaison between other state agencies/departments including but not limited to the Division of Administration, Office of Financial Support and Services, Office of State Buildings, Office of Risk Management;
• Interpret agency policies and procedures for staff;
• Serve as Safety Program Administrator and may serve as back up for backup back up support on other internal programs and/or special projects;
• Oversee and archive the District Defender Selection Process;
• Organize, prepare materials and attend meetings; transcribe, disseminate and archive meeting Minutes;
• Compile the State Public Defender’s annual budget;
• Oversee and document mandatory training and other compliance issues;
• Maintain membership and appointment terms of and by the SPD
• May supervise one or more personnel

Position-Specific Details:

Compensation is salaried and shall be commensurate with experience.

Louisiana is a 'State as a Model Employer' for People with Disabilities.

A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers.

Also, prospective employees may be subject to pre-employment drug testing.

New hires will be subject to employment eligibility verification via the federal government's E-Verify system.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.

Contact Information:

For further information about thisposting, please contact:

Erica R. Gay

HR Specialist

Division of Administration/Office of Human Resources

email: [e-mail]