Executive/Confidential Assistant

State of Louisiana; Baton Rouge (LA); On-site; USD 55,000 - 75,000; Full time

Job summary

The Louisiana State Public Defender's Office seeks an executive assistant to provide advanced administrative and programmatic support to the State Public Defender in Baton Rouge. The role requires discretion, strategic communication, and coordination across agencies.

The ideal candidate has extensive administrative experience and may supervise staff, with the ability to organize meetings, archive minutes, and assist with budgeting and compliance programs.

Qualifications

• Communicating effectively to promote understanding and engagement.
• Taking ownership of actions, performance, decisions, and outcomes.
• Following, reinforcing, or developing policies and procedures to ensure compliance with laws and organizational rules.
• Assessing options, weighing risks, and making sound decisions using available information.

Responsibilities

• Provide executive support.
• Serve as liaison between state agencies and departments.
• Interpret agency policies and procedures for staff.
• May serve as Safety Program Administrator and support other programs.
• Oversee and archive the District Defender Selection Process.
• Organize, prepare materials and attend meetings; transcribe, disseminate and archive Minutes.
• Compile the State Public Defender’s annual budget.
• Oversee and document mandatory training and compliance issues.
• Maintain membership and appointment terms of and by the SPD.
• May supervise one or more personnel.

Skills

Communicating Effectively

Demonstrating Accountability

Following Policies and Procedures

Making Accurate Judgments

Education

Five years of experience in administrative services

Bachelor's degree + 3 years administrative services

Advanced degree + 2 years administrative services

Job description

The Office of the State Public Defender has a vacancy. This job is Unclassified.

This position is responsible for serving as the confidential executive assistant to the Louisiana State Public Defender, providing/performing advanced level administrative and programmatic support with delegated authority in assigned areas.

The Office of the State Public Defender (OSPD) regulates the delivery of legal services for indigent persons accused of crimes through dedicated, well-trained, and talented public defenders and support staff in all 64 parishes.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Five years of experience in administrative services; OR

A bachelor's degree plus three years of experience in administrative services; OR

An advanced degree plus two years of experience in administrative services.

Job Duties

• Provide executive support;
• Serve as liaison between other state agencies/departments including but not limited to the Division of Administration, Office of Financial Support and Services, Office of State Buildings, Office of Risk Management;
• Interpret agency policies and procedures for staff;
• Serve as Safety Program Administrator and may serve as back up for backup back up support on other internal programs and/or special projects;
• Oversee and archive the District Defender Selection Process;
• Organize, prepare materials and attend meetings; transcribe, disseminate and archive meeting Minutes;
• Compile the State Public Defender’s annual budget;
• Oversee and document mandatory training and other compliance issues;
• Maintain membership and appointment terms of and by the SPD
• May supervise one or more personnel

Position-Specific Details

Compensation is salaried and shall be commensurate with experience.

Louisiana is a "State as a Model Employer" for People with Disabilities.

Contact Information

Erica R. Gay

HR Specialist

Division of Administration/Office of Human Resources

email: [e-mail]