Executive Career Coordinator Assistant

Caring for Portland, LLC; Redmond (OR); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Paid Time Off and Paid Holidays*

100% Company-Paid Dental Insurance and

Vision Insurance*

100% Company-Paid Life Insurance

Employee Assistance Program

Health insurance plans with company up

401(k) Retirement Program with match

Professional Development and coaching

Orientation Week

Supportive team

Job summary

Caring for Portland, LLC is seeking a hands-on Talent Acquisition Lead who will translate HR strategy into practical, scalable processes. You’ll own the full recruiting lifecycle—from sourcing and screening to offers, onboarding, and orientation—while partnering with the Executive Strategic Advisor to keep pipelines full.

You’ll develop role-specific frameworks, track KPI dashboards, and build local and industry networks across job fairs and associations to ensure timely hires and high-quality

Qualifications

• Bachelor’s degree in HR, business administration, or a related field.
• Experience as an Executive Assistant to C-suite or VP level.
• Experience in HR, Talent, or People Operations with hands-on training/onboarding programs.
• Strong facilitation and presentation skills for diverse audiences.
• Strong project management and organizational skills with multiple deadlines.
• Ability to translate strategic direction into practical, repeatable processes and hands-on execution.
• Detail-oriented with ownership over training quality and consistency.
• Collaborative, with leadership partnership focus rather than solo strategic decisions.
• Prior recruiting experience is a plus; experience in home care/healthcare is a plus.

Responsibilities

• Translate strategic direction from HR leadership into scoped project plans and execution.
• Own end-to-end program delivery for hiring—from sourcing to onboarding.
• Own job posting and advertising, write job descriptions, manage board postings, track sponsorship spend.
• Facilitate new hire orientations with logistics and materials.
• Develop role-specific frameworks (interview guides, orientation tracks) and rollout.
• Compile and maintain Talent KPIs and package results into dashboards.
• Build and maintain local and industry talent networks at job fairs and events.

Skills

Executive support experience

HR/People Ops experience

Facilitation and presentation

Project management

Process design and execution

Detail-oriented

Recruiting experience a plus

Education

Bachelor’s degree in HR, Business Administration, or related field

Job description

IMPACT - Turn talent strategy into process that actually works.

You’ll build and run the workflows, documentation, and project plans behind training, onboarding, and orientation, then manage their execution end to end. You’ll turn talent strategy into working process and drive full-cycle recruiting for our growing organization, sourcing, screening, and guiding candidates from application through offer, onboarding, and orientation. Partnering closely with the Executive Strategic Advisor, you’ll keep pipelines full and hiring on track across every function – coordinating logistics, tracking timelines, while driving momentum forward.

WHO WE ARE

• A family-owned organization with 20 years experience of raising the standards for in-home care – and we’re still pushing higher.
• We build teams of driven, mission-obsessed experts whose energy and focus turn every initiative into a success
• Our process is our promise: proven systems and disciplined execution deliver exceptional care to every Community, Employee, and Client.
• A culture built to energize – powering meaningful careers for world changers who never settle.
• See How We’re Raising the Bar

WHAT YOU’LL DO

• Translate strategic direction from HR Leadership and the Executive Team into scoped project plans and execution, driving momentum forward at every stage of the process.
• Own end-to-end program delivery for hiring – from sourcing, interviewing, qualifying, interview scheduling, offer stages, and full-cycle onboarding while tracking candidate progress and flagging bottlenecks
• Own job posting and advertising – writing job descriptions, managing board postings, and tracking sponsorship spend against budget
• Facilitate new hire orientations, managing logistics, presenters, and materials to deliver a consistent first-day and first-week experience organization-wide
• Manage development of role-specific frameworks (e.g., interview guides, orientation tracks), driving them through drafting, stakeholder review, and approval so they’re rollout-ready
• Compile and maintain recurring Talent department KPI deliverables – tracking metrics such as time-to-fill, time-to-hire, offer acceptance rate, source-of-hire effectiveness, onboarding completion, and 90-day retention – and package results into dashboards and reports for the Executive Team
• Build and maintain local and industry talent networks, representing the organization at job fairs, professional associations, and community and industry events to develop pipeline ahead of open requisitions

ROLE QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience
• Experience as an Executive Assistant to an Executive Team, CEO, C-Suite, or VP executive
• Experience in HR, Talent, or People Operations, with a track record of delivering hands-on training, onboarding, or orientation programs
• Strong facilitation and presentation skills, with the ability to engage and train employees at all levels
• Strong project management and organizational skills, with the ability to manage multiple initiatives and deadlines simultaneously
• Ability to translate high-level strategic direction into practical, repeatable processes and hands-on execution
• Detail-oriented with a strong sense of ownership over training quality and consistency
• Comfortable operating in a support/execution capacity, partnering closely with leadership rather than driving independent strategic decisions
• Prior recruiting experience a plus; experience in home care, healthcare, or a multi-site/branch services organization a plus

COMPREHENSIVE WELLNESS PORTFOLIO

In your role with Caring for Others, you’re responsible for upholding, executing, and supporting our mission.

As such, it is our honor to support you with:

• Paid Time Off and Paid Holidays*
• 100% Company-Paid Dental Insurance and Vision Insurance*
• 100% Company-Paid $25,000 Life Insurance Policy*
• 100% Company-Paid Employee Assistance Program - including mental health counseling sessions, financial coaching, provider referrals, and childcare resources - available 24/7
• Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for Employee, PLUS additional contribution for Dependents as needed*
• 401(k) Retirement Program - with Employer Match*
• Professional Development – ongoing education, wraparound support, and leadership coaching
• A Next-Level, Comprehensive Training and Orientation Week
• And a supportive team to work alongside!

Requirements

• Proactive, solution-oriented self-starter who takes initiative and works independently
• Values innovation, efficiency, and streamlined processes
• Excellent written and verbal communication skills in English
• Meticulous attention to detail, with accurate record-keeping and documentation
• Strong project management skills – strategic, organized, and intuitive
• Collaborative team player with excellent interpersonal skills
• Results-driven, with proven time management skills and the ability to juggle multiple priorities and deadlines in a fast-paced environment
• Exercises sound judgment and discretion in handling sensitive matters
• Tech-savvy and comfortable with a variety of software and devices
• Warm, welcoming, and professional demeanor with a commitment to outstanding customer service
• Strong commitment to compliance, including knowledge of HIPAA best practices for handling PHI
• Administrative experience in a related specialty such as accounting, customer service, scheduling, billing, IT, project management, sales, marketing, business development, staffing, recruiting, care coordination, compliance, office or business management, human resources, or operations
• Background in senior care, assisted living, skilled nursing, or in-home care

Caring for Others is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. *Benefit eligibility is based on hours worked.