Executive Business Partner, New York New York

Semafor, Inc.; New York (NY); Hybrid; USD 65,000 - 75,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Business Partner & Office Manager to join their New York City office. This pivotal role involves providing key administrative support to executives, managing schedules, and ensuring smooth office operations. The ideal candidate will demonstrate exceptional organizational skills and a proactive approach, thriving in a fast-paced environment. With a flexible work arrangement and comprehensive benefits, this opportunity offers a chance to contribute to a forward-thinking organization dedicated to delivering insightful journalism. If you're ready to take on a rewarding challenge, this role is perfect for you.

Benefits

Flexible Paid Time Off

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Account

401(k) Retirement Plan

Wellness Benefits

Flexible Spending Accounts

Pre-Tax Commuter Benefits

Modern Office Environment

Qualifications

• 2-4+ years of administrative or office support experience required.
• Must be highly organized and able to manage multiple tasks efficiently.

Responsibilities

• Manage executives' schedules and travel arrangements.
• Coordinate meetings and prepare reports and presentations.
• Assist with general office management and support HR processes.

Skills

Organizational Skills

Written Communication

Verbal Communication

Time Management

Confidentiality

Proactive Approach

Education

Associate’s or Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Slack

Job description

Semafor is a global news platform for an increasingly complex world in which consumers are overwhelmed by too many news sources and unsure what to trust. We are building Semafor to enable world-class journalists to deliver reporting and insights with rigor in journalistic forms that ensure a new level of transparency. Our editors and reporters distill the most important stories from all over in formats that uncover the forces shaping the stories, explain the interests behind polarizing narratives, and replenish the stock of shared facts. As a global platform, Semafor recognizes that smart people can disagree and that informed readers need to understand alternative points of view from competing centers of power and culture in a multi-polar world. Want to join us? Read on.

About this Role

We are seeking a dynamic and highly organized Executive Business Partner & Office Manager to join our New York City office. This role is pivotal in providing key administrative and executive support to the CRO and other members of the Sales team, while ensuring the smooth operation of the office. The ideal candidate will possess exceptional organizational skills, a proactive approach, and the ability to manage multiple tasks efficiently. This position is full-time and based out of Semafor’s New York office with the option to work remotely on Fridays.

Your Responsibilities

Executive Business Partner

• Manage and maintain executives' schedules, appointments, travel arrangements, and expenses
• Arrange and coordinate meetings
• Prepare and distribute correspondence, memos, letters, and forms
• Assist in the preparation of research, reports, presentations, and data analysis
• Handle confidential information with discretion
• Monitor and respond to incoming communications (including emails and phone calls) as needed
• Coordinate and manage projects and follow-up actions on behalf of executives to ensure timelines are met
• Act as the point of contact between executives and internal/external clients
• Maintain electronic and hard copy filing systems
• Prepare reports, presentations, and other documents as needed
• Serve as a liaison between the CRO and other departments within the organization on behalf of CRO
• Build and lead the daily operations for the CRO, such as meeting preparation, planning, and research
• Build and run cadence for executive leadership meetings, revenue team meetings, and leadership offsites, including structuring and helping to deliver company-wide communication at direction of CRO
• Project Manage cross-functional strategic initiatives, facilitate special projects, and ensure action items are executed on behalf of the CRO
• Operate at a tactical, strategic, and operational level, handling the oversight of projects that do not neatly fit within the organizational chart or that fall between departments or leadership areas of responsibility
• Acts as an extension of the CRO and information funnel, filter, and facilitator with internal and external stakeholders
• Assess all inquiries directed to the CRO, determine priority and the proper course of action
• Act as the point of contact for the CRO’s direct reports. Triage all incoming requests for the executive’s time and work collaboratively to ensure calendars are aligned with the priorities of the organization
• Proactively follow up with the CRO’s team if and when goals are not being achieved to determine why objectives are not being met. Provide actionable recommendations for improvement
• Promote team integration as well as cross-functional communication and collaboration
• Manage key relationships and build a process to track and nurture key stakeholders, partners, and clients - this includes data entry and maintenance within the company CRM
• Track high priority initiatives for the CRO as needed to identify any/potential obstacles
• Provide analysis, recommendations, and options regarding high impact decisions
• Assist in supporting the CRO’s brand & reputation efforts including but not limited to social presence, industry facing events, and thought leadership.
• Other duties as assigned

Office Manager

• Assist with general office management for fast-paced open office spanning newsroom, sales and marketing, and finance teams.
• Perform general administrative duties such as scheduling meetings and space reservations, overseeing office deliveries, and handling mail and packages
• Coordinate with the Office Building Facility team on repairs, problems.
• Order, maintain, and restock inventory of office supplies, kitchen area of snacks, beverages, cups, utensils, etc.
• Coordinate the maintenance of office equipment including printers and copiers, as well as security cameras, alarms, etc.
• Greet visitors and manage front desk operations as needed.
• Assist with set up, check in, and break down for Semafor’s live events, company-sponsored internal events, and employee recognition programs.
• Support in-offices human resource processes including assisting with employee onboarding and offboarding processes.
• Coordinate with Semafor’s IT vendor to ensure office computers are functioning well and serve as the primary point of contact for necessary troubleshooting
• Assist with special projects as needed.

What makes you qualified

• Associate’s or Bachelor’s degree from an accredited university or college.
• 2-4+ years of administrative or office support experience
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and Slack
• Ability to prioritize and manage multiple tasks and deadlines
• Must be highly organized, detail-oriented and have excellent time management skills
• Must be able to work independently in a fast-paced, start-up environment
• Professional demeanor and ability to maintain confidentiality
• Must be authorized to work in the United States without sponsorship
• Willingness to work flexible hours and travel as needed

Additional Job Details

This position is based in New York, NY at Semafor Headquarters. Candidates must be willing to work flexible hours and travel domestically and internationally on an as-needed basis.

Comprehensive employee benefits: Flexible Paid Time Off, Medical, Dental & Vision insurance, Health Savings Account (HSA) with monthly employer contribution, company-paid life insurance and disability insurance, and wellness benefits, Flexible Spending Accounts, Pre-Tax Commuter Benefits, 401(k) Retirement Plan Option, Voluntary Hospital, Accident, and Critical Illness plans, modern and casual office environment with various amenities, hybrid work arrangement (in-office Mon-Thurs, remote Fri). Benefits programs vary by country and are subject to eligibility requirements.

Salary Range:

The base salary for this position at the time of posting will range from $65,000 - $75,000 per year. Individual compensation varies based on job related factors, including business needs, location, experience, level of responsibility and qualifications.

Semafor, Inc. is an equal opportunity employer and enthusiastically encourages people from all backgrounds and experiences to apply. Semafor, Inc. will consider all applicants without regard to race, religion, color, national origin, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other protected characteristic under applicable law.

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