Executive Business Partner

Jobgether SRL; United States; Remote; USD 85,000 - 100,000; Full time

Benefits offered by this job

Competitive base salary

Annual discretionary bonus

401(k) retirement plan

Fully remote work within the United‑S

Flexible working arrangements

Career development opportunities

Job summary

Jobgether SRL in the United States seeks an experienced Executive Assistant to provide executive support to senior leaders, manage complex calendars, and coordinate projects. You will draft client documents, handle invoicing and expenses, and assist with business development efforts while ensuring accuracy and discretion.

The role is fully remote, nationwide, with opportunities for growth, a discretionary annual bonus program, and a comprehensive benefits package.

Qualifications

• Four+ years in executive support or executive administrative roles, preferably for multiple leaders.
• a bachelor's degree is preferred
• proven experience managing complex schedules, projects, documentation, and finances
• strong organizational and PM skills with ability to handle multiple priorities
• excellent written and verbal communication with client-oriented mindset
• advanced proficiency in Outlook, Word, Excel, Teams, SharePoint and Salesforce
• self-motivated, detail-oriented, and able to work with minimal supervision
• demonstrated discretion when handling confidential information

Responsibilities

• Executive support and calendar management for senior leaders
• Project management and coordination across timelines and milestones
• Prioritization and workflow optimization to improve efficiency
• Client documentation and correspondence with high accuracy
• Financial administration including invoicing and expense reporting
• Business development support for client engagements
• Performance tracking of milestones and goals
• Travel arrangements and support for special projects
• Foster a collaborative remote workplace culture

Skills

Executive support

Project management

Organizational skills

Communication

Attention to detail

Discretion & integrity

Self-motivation

Collaboration

Time management

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

SharePoint

Salesforce

Job description

Accountabilities:

• Executive support and calendar management: Provide proactive support to two or three senior leaders, managing complex calendars, coordinating internal and client meetings, resolving scheduling conflicts, and ensuring priorities are aligned with business objectives.
• Project management and coordination: Oversee project timelines, milestones, deliverables, and team communications. Coordinate with internal and external stakeholders, organize team calls, compile data, administer surveys, and recommend improvements to project planning and execution.
• Prioritization and workflow optimization: Help senior leaders manage their time effectively by recommending approaches to prioritization, delegation, organization, and workload management. Identify opportunities to streamline processes and improve operational efficiency.
• Client documentation and correspondence: Independently prepare and review client contracts, invoice requests, scheduling communications, report templates, and final client-ready documents, maintaining exceptional accuracy and attention to detail.
• Financial administration and expense management: Manage detailed client invoicing requests and expense reports, oversee audits and reconciliations, and ensure accurate billing and appropriate reimbursement.
• Business development support: Conduct research and provide administrative and operational support for business development initiatives, helping senior leaders prepare for client engagements and advance firm objectives.
• Performance tracking: Partner with senior leaders to monitor project milestones and progress against individual, team, and organizational goals. Provide timely updates and help ensure deliverables remain on track.
• Travel and special projects: Coordinate travel arrangements and support special projects as needed, ensuring logistics are handled efficiently and potential issues are addressed proactively.
• Collaboration and workplace culture: Work closely with colleagues across the organization to foster a positive, inclusive, and collaborative remote working environment built on trust, accountability, and mutual support.

Requirements:

• At least 4 years of experience in an executive support or executive administrative role , preferably supporting multiple senior leaders in a fast-paced professional environment.
• A bachelor's degree is preferred.
• Demonstrated experience managing complex schedules, coordinating projects, preparing professional documentation, and handling financial administration, invoicing, or expense reporting.
• Strong organizational and project management skills, with the ability to manage multiple priorities simultaneously, meet demanding deadlines, and maintain accuracy under pressure.
• Excellent written and verbal communication skills, with a strong client service orientation and the ability to build effective relationships with internal and external stakeholders.
• Advanced proficiency in Microsoft Office applications, particularly Outlook, Word, and Excel, as well as Microsoft Teams, SharePoint, and Salesforce.
• A proactive, self-motivated approach, with the ability to anticipate needs, exercise sound judgment, solve problems independently, and operate effectively with minimal supervision.
• Exceptional attention to detail and a strong commitment to accuracy, reliability, and high-quality execution.
• The ability to handle confidential client information and sensitive business matters with discretion, integrity, and professionalism.
• A growth mindset and willingness to embrace new technologies, adopt innovative working methods, and continuously improve processes.
• Strong interpersonal skills and a collaborative mindset, with a commitment to diversity, inclusion, and creating a positive workplace culture.
• The ability to work effectively in a fully remote environment, including maintaining a private, quiet, and professional home office suitable for confidential client and team interactions.

Benefits:

• Competitive base salary: Annual salary ranging from $85,000 to $100,000 .
• Annual performance bonus: Eligibility for a discretionary annual bonus based on the applicable compensation program.
• Retirement benefits: A 401(k) retirement savings plan with an annual employer contribution.
• Comprehensive benefits package: Access to employee benefits designed to support overall well-being and financial security.
• Fully remote work: Work from home within the United States, without the need for a traditional office commute.
• Flexible working arrangements: Flexibility to balance demanding professional responsibilities with personal commitments and time to recharge.
• Meaningful professional contribution: The opportunity to support senior advisors and influential leaders on projects focused on leadership effectiveness and organizational success.
• Collaborative team environment: Work alongside talented, supportive colleagues who value excellence, humility, generosity, and shared achievement.
• Career development: Opportunities to expand professional capabilities, embrace new technologies, and shape a career aligned with individual strengths and interests.
• Autonomy and recognition: A culture that values initiative, individual contributions, and the ability to make a meaningful impact, rather than relying solely on tenure or hierarchy.
• Inclusive workplace: A commitment to equal employment opportunities, diversity, belonging, and a respectful working environment.
• Home office equipment: Computer, printer, and phone equipment provided to support effective remote work.