Executive Business Partner

SimplePractice, LLC; Santa Monica (CA); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Medical, dental, vision, life &dis

401(k) plan with company match

Flexible Time Off (FTO)

Mental health resources

Paid parental leave & Backup Care

Tuition reimbursement

Employee Resource Groups (ERGs)

Job summary

SimplePractice LLC is seeking an Executive Business Partner to partner with our CTO, driving initiatives that make time, information, and leverage more efficient across the org. You’ll lead projects, design systems, and implement AI-enabled approaches to move faster and reduce manual work.

You’ll also perform light day-to-day support, coordinate complex schedules, and prepare concise briefings for key meetings, using AI to synthesize context and drive outcomes.

Qualifications

• 5+ years in a role focused on operational improvement, process design, or project execution — Chief of Staff, Business Operations, Program Manager, or similar — ideally at a software or technology company
• Strong project management instincts: you can scope, plan, execute, and measure the impact of your own work
• Comfort diagnosing inefficiency without waiting to be told exactly what's broken
• Fluency with AI tools and a habit of reaching for them to work faster — research, drafting, summarization, and building lightweight automations
• Clear written communication for project plans, recommendations, and results
• Good judgment and discretion with sensitive information
• A bias toward action — you'd rather run a small pilot and learn than write a long plan

Responsibilities

• Identify where the executive is spending time, attention, or energy inefficiently, and scope a project to fix it
• Design and build systems that improve how information, decisions, and follow-ups move to and from the executive (e.g., a better meeting prep process, a cleaner decision log, a tighter action-item tracker)
• Own discrete projects the executive assigns that are aimed at unblocking their own effectiveness — preparing them for a high-stakes negotiation, restructuring how their staff meeting runs, cleaning up a reporting process that wastes their time
• Build and maintain the infrastructure that keeps the executive's priorities visible and on track across the organization, without the executive having to chase status themselves
• Run pilot projects to test new ways of working before scaling them across the executive's team
• Evaluate and deploy AI tools that reduce the executive's workload — meeting summarization, research synthesis, drafting assistance, automated status tracking — and build the workflows around them so they stick
• Own the planning, logistics and itinerary for team offsites and events both internal to the team and cross functionally across the company. Automating these via AI is a plus.

Skills

Operational improvement

Process design

Project execution

Project management

AI tools fluency

Clear written communication

Judgment and discretion

Bias toward action

Tools

AI tools

Job description

About Us

At SimplePractice, we are improving access to quality care by equipping health and wellness clinicians with all the tools they need to thrive in private practice.

More than 250,000 providers trust SimplePractice to build their business through our industry-leading software with powerful tools that simplify every part of practice management. From admin work to clinical care, our suite of innovative solutions work together to reduce administrative burden—empowering solo and small group practitioners to thrive alongside their clients.

Award-winning and people-first, SimplePractice is shaping the future of health tech. In 2026, we were recognized by BuiltIn as a Best Remote Company to Work For, Software Guru's Best Places to Code, Becker Healthcare Telehealth Companies to Know, and we won a MedTech Breakthrough Award for Best Practice Management Solution Provider.

The Role

The Executive Business Partner role is focused on helping our Chief Technology Officer become more effective through process, technology, and ways of working. While this will include some day-to-day support activities including limited calendar management - the primary focus of this role will be on projects and process improvements to change how we work.

This means diagnosing where our CTO is losing time, information, or leverage — then running a project to fix it. That could be redesigning how information flows to the executive before a critical meeting, building a system so follow-ups never get dropped, or optimizing how information flows up from the team to the executive. AI tools are a core part of how you work: you're expected to use them to move faster on research, drafting, synthesis, and system-building, and to bring in new AI-driven approaches wherever they can make our CTO more effective.

A smaller part of the role involves light day-to-day support to keep things running while you work on the bigger picture.

Responsibilities

Effectiveness Projects

• Identify where the executive is spending time, attention, or energy inefficiently, and scope a project to fix it
• Design and build systems that improve how information, decisions, and follow-ups move to and from the executive (e.g., a better meeting prep process, a cleaner decision log, a tighter action-item tracker)
• Own discrete projects the executive assigns that are aimed at unblocking their own effectiveness — preparing them for a high-stakes negotiation, restructuring how their staff meeting runs, cleaning up a reporting process that wastes their time
• Build and maintain the infrastructure that keeps the executive's priorities visible and on track across the organization, without the executive having to chase status themselves
• Run pilot projects to test new ways of working before scaling them across the executive's team
• Evaluate and deploy AI tools that reduce the executive's workload — meeting summarization, research synthesis, drafting assistance, automated status tracking — and build the workflows around them so they stick
• Own the planning, logistics and itinerary for team offsites and events both internal to the team and cross functionally across the company. Automating these via AI is a plus.

Day-to-Day Support

• Coordinate scheduling for the executive's most complex commitments — multi-stakeholder internal meetings, board and leadership sessions, and external meetings with candidates, customers, partners, investors, or other outside parties
• Manage the logistics of executive-to-executive coordination, including aligning calendars and priorities across other senior leaders
• Prepare quick briefings ahead of key meetings related to your project work, using AI tools to synthesize background, prior context, and relevant materials efficiently
• Handle the administrative details that keep your projects moving

Desired Skills & Experience

• 5+ years in a role focused on operational improvement, process design, or project execution — Chief of Staff, Business Operations, Program Manager, or similar — ideally at a software or technology company
• Strong project management instincts: you can scope, plan, execute, and measure the impact of your own work
• Comfort diagnosing inefficiency without waiting to be told exactly what's broken
• Fluency with AI tools and a habit of reaching for them to work faster — research, drafting, summarization, and building lightweight automations
• Clear written communication for project plans, recommendations, and results
• Good judgment and discretion with sensitive information
• A bias toward action — you'd rather run a small pilot and learn than write a long plan

Benefits

We Offer a Competitive Benefits Program Including

• Medical, dental, vision, life & disability insurance
• 401(k) plan with company match
• Flexible Time Off (FTO), wellbeing days, paid holidays, and summer Fridays
• Mental health resources
• Paid parental leave & Backup Care
• Tuition reimbursement
• Employee Resource Groups (ERGs)

California Job Applicant Privacy Notice

Thank you for your interest in opportunities at SimplePractice LLC (“SimplePractice” or “us” or “we” or “our”). Please note that when you submit your resume or application materials to us for employment purposes, you are subject to the SimplePractice California Job Applicant Privacy Notice.

For more information about our privacy practices, please contact us at [e-mail].

Notice to Candidates

SimplePractice has been made aware of fraudulent job postings and unaffiliated third parties posing as our recruiting team. We do not have any affiliation or connection to these situations and only post open roles on our official Careers page (simplepractice.com/careers) and reputable job boards like our official LinkedIn or Indeed pages.

All official SimplePractice recruitment emails will be sent from the domains @simplepractice.com, [e-mail] or no‑[e-mail] email addresses.

Examples of fraudulent domains include careers-simplepractice.com, simplepractices.com, and simplepractice.careers.

Please note that SimplePractice will never ask candidates or new hires for money or payment of any kind at any stage of the recruitment or onboarding process.

Base salary is one component of total compensation. Employees may also be eligible for an annual bonus or commission. Some roles may also be eligible for overtime pay. The amount below represents the expected annual base compensation range for this job requisition. Ultimately, in determining your pay, we’ll consider many factors including, but not limited to, skills, experience, qualifications, geographic location, and other job-related factors.

Base Compensation Range: $120,000 USD - $150,000 USD