Executive Business Partner

EDA Contractors, Inc.; Philadelphia (Philadelphia County); Hybrid; USD 85,000 - 120,000; Full time

Job summary

EDA Contractors seeks an Executive Business Partner to provide high-level administrative support and strategic coordination to the CEO in a hybrid role. The position ensures the CEO’s day-to-day operations and priorities are efficiently managed while assisting with cross-functional initiatives requiring organization, follow-through, and confidentiality.

The role involves partnering with the CEO and internal teams on professional, operational, and personal matters, demanding exceptional

Qualifications

• 7+ years of experience supporting senior-level executives in EA, Chief of Staff, or Operations roles.
• Experience handling confidential personal and professional matters for an executive is strongly preferred.
• Exceptional organizational and time-management skills.

Responsibilities

• Manage a complex and dynamic executive calendar; prioritize requests aligning with CEO priorities.
• Coordinate all travel arrangements, itineraries, meeting logistics, and personal schedule requirements.
• Prepare, review, and organize documents, presentations, and communications for internal and external meetings.
• Screen and prioritize incoming communications, escalating issues that require CEO attention.
• Manage expense reports, invoices, and reimbursements for both corporate and personal matters.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Multitasking

Tools

Microsoft Office Suite

Scheduling tools

Project management software

Job description

Headquartered in Bensalem PA and founded in 1999, EDA Contractors holds an extensive portfolio of experience related to the exterior envelope of commercial, institutional, and industrial buildings. EDA achieves excellence by integrating design knowledge, continuous training, and accountability into every facet of the company. EDA provides a wide range of comprehensive services: Air & Vapor Barriers, Green Roof Systems, Masonry, Repair & Maintenance, Roofing & Sheetmetal, Siding & Wall Panels, Slate & Copper Roofing, Glass and Glazing, and Waterproofing. EDA is a growth and customer-oriented organization. We are proud to foster a workplace culture that has been recognized with several Top Workplace awards.

Position Summary

The Executive Business Partner is a hybrid role that provides both high-level administrative support and strategic coordination to the CEO. This position ensures the CEO’s day-to-day operations, priorities, and commitments are efficiently managed, while also assisting with select cross-functional initiatives that require organization, follow-through, and confidentiality.

The role supports the CEO across a mix of professional, operational, and personal business matters, requiring exceptional professionalism, judgment, attention to detail, and discretion.

This position will work closely with Chief Executive Officer, Ed DeAngelis. Ed DeAngelis is a recognized thought leader in emotionally intelligent leadership and organizational culture. He champions the idea of using humanity as a strategy, a philosophy shaped by his more than 25-year career as Founder and CEO of EDA Contractors, where he built a people-first culture and transformed the company into a leader in exterior envelope solutions. Ed serves on the boards of the Associated Construction Contractors of New Jersey, the General Building Contractors Association, the Roofing Contractors Association, Make-A-Wish Philadelphia, Delaware & Susquehanna Valley, and Turning Points for Children. His leadership has earned recognition as one of Philadelphia’s Top 100 CEOs and C-Level Executives by Titan 100 in 2025 and as one of the Philadelphia Business Journal’s Most Admired CEOs in 2024.

Job Responsibilities

Executive Administrative Support

• Manage a complex and dynamic executive calendar; prioritize requests aligning with CEO priorities.
• Coordinate all travel arrangements, itineraries, meeting logistics, and personal schedule requirements.
• Prepare, review, and organize documents, presentations, and communications for internal and external meetings.
• Screen and prioritize incoming communications, escalating issues that require CEO attention.
• Manage expense reports, invoices, and reimbursements for both corporate and personal matters.

Business Partner Support

• Serve as an internal liaison between the CEO and the executive leadership team.
• Assist with coordinating and tracking CEO-driven initiatives and follow-ups.
• Lead as a partner with internal staff, current and prospective customers, and board members always with EDA’s Mission, Vision, Values and Leadership Standards
• Prepare briefing materials, agendas, and notes for key meetings, ensuring clarity on next steps.
• Help manage special projects, cross-functional tasks, and organizational communications.
• Support the CEO in maintaining alignment across priorities, deadlines, and commitments.

Confidential Personal Business Support

• Assist with personal scheduling, appointments, and coordination with external service providers.
• Handle sensitive personal documents, financial materials, and logistics with utmost confidentiality.
• Support personal tasks that affect the CEO’s bandwidth and availability.
• Support efforts related to philanthropic partners, boards and organizations.

Communication & Coordination

• Draft emails, notes, and updates on behalf of the CEO with a consistent and professional voice.
• Coordinate with internal departments, external partners, Board members, clients, and vendors.
• Prepare weekly summaries and briefing information to keep the CEO informed and prepared.
• Serves as main point of contact for Public Relations internal and external matters, in conjunction with internal Marketing, Communications, Public Relations partners.

Operational & Organizational Support

• Support planning and logistics for executive meetings, Board meetings, leadership offsites, and company events.
• Maintain up-to-date organizational systems, processes, and tools for the CEO’s office.
• Track high-priority tasks and ensure timely completion by relevant stakeholders.

Qualifications

Education & Experience

• 7+ years of experience supporting senior-level executives in an Executive Assistant, Chief of Staff, or Operations role.
• Experience handling confidential personal and professional matters for an executive is strongly preferred.
• Exceptional organizational and time-management skills.
• Strong business acumen and the ability to understand executive-level priorities.
• Outstanding written and verbal communication skills.
• Highly professional presence with strong judgment and discretion.
• Ability to anticipate needs and proactively resolve issues.
• Comfortable multitasking in a fast-paced environment with shifting priorities.
• Proficiency with Microsoft Office Suite, scheduling tools, and project management programs.
• Presence and Representation.
• Operates with a high degree of confidentiality and integrity.
• Handles both administrative and leadership-support tasks with equal professionalism.
• Maintains a flexible schedule, providing support outside traditional hours as needed.
• Exercises tact, diplomacy, and emotional intelligence in all interactions.

Physical & Travel Requirements

• Ability to travel occasionally as needed.
• Ability to work extended hours during peak periods or events.

https://youtu.be/xN_qKcxUCvA

This information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications.

EDA Contractors is an equal opportunity, affirmative action employer dedicated to diversity and the strength it brings to the workplace. All qualified applicants will receive consideration for employment regardless of race, color, age, religion, sex, national origin, protected veteran status, sexual orientation, gender identity, genetic information, disability status, or any other protected characteristic.

For more information about EDA, please visit our website at www.edacontractors.com