Executive Business Partner

Pacific West Site Services, Inc.; Dallas (TX); On-site; USD 150,000 - 160,000; Full time

Benefits offered by this job

Benefits package

Equal opportunity employer

Job summary

Pacific West Site Services, Inc. is seeking an Executive Business Partner to provide strategic support to the CEO and executive team. The role requires top-tier communication, flexible problem-solving, and executive-level advisement.

Expect on-site duties with a demanding calendar and travel coordination. Qualifications include a Bachelor's in Business Management and 3–5 years of executive administrative experience, plus proficiency with MS Office and confidentiality.

Qualifications

• Superb written and verbal communication skills.
• Ability to coordinate multiple projects simultaneously.
• Proficiency in MS Office and willingness to learn new software.
• Maintain high level of confidentiality and discretion.
• Strong time management and organizational abilities.

Responsibilities

• Manage complex, multi-time zone calendars and screen contacts.
• Draft professional correspondence and liaise with internal/external partners.
• Coordinate detailed domestic and international travel itineraries and scheduling.
• Maintain day-to-day books and assist with financial tracking for personal entities.
• Coordinate with external accounting/finance teams and legal counsel.
• Provide high-level notetaking and follow-up in executive meetings.

Skills

Communication

Project coordination

MS Office

Confidentiality

Time management

Education

Bachelor’s degree in Business Management

Tools

MS Office

Job description

Title:Executive Business PartnerJob Description:NOW HIRING: Executive Business PartnerCompensation: $150,000-$160,000 per yearThis role will require 24/7 and on-site availabilityJob OverviewThe Executive Business Partner will be responsible for providing strategic support, collaboration and advisement to the executive team as directed to ensure that company goals and objectives are accomplished. The EBP's primary role will be supporting the CEO, and will require great communications skills, flexibility, critical thinking, efficiency, change management and executive consultation along with expectations prone to changing on a day-to-day basis.Roles & ResponsibilitiesExecutive Business & Administrative SupportCalendar & Gatekeeping: Manage complex, multi-time zone calendars, screen contacts, and prioritize meetings.Communication & Correspondence: Triage incoming communications, draft professional or personal correspondence, and act as a liaison to internal/external partners.Travel & Logistics: Coordinate detailed domestic and international travel itineraries, private transportation, and high-level scheduling.Accounting & BookkeepingTransaction Management: Maintain day-to-day books for personal entities and households.Reconciliation & Reporting: Categorize daily expenses, reconcile bank, and credit card statements monthly, and track cash flow.Accounts Payable: Manage personal bill payments, vendor invoicing, and monitor household or personal operating budgets.Advisor Collaboration: Coordinate with external accounting / Finance / Bank managers, legal counsel, and estate vendors.Manage professional scheduling for CEO and other executives, including agendas, mail, email, calls, travel arrangements, client management, and other company logisticsParticipate and/or lead in various executive meetings and provide high level notetaking and follow-up post meetingCoordinate complex scheduling and extensive calendar management, as well as management of content and flow of information between executive and operational leadershipManage, coordinate, and arrange corporate executive travel and travel-related activities, including hotel, booking, transportation on an as needed basisPerform administrative and office support, such as spreadsheet creation, and maintenance of contacts databaseMaintain professionalism and strict confidentiality with all materials, and exercises discretion when interfacing with the businessOrganize team communications and plan events, both internally and offsiteOther duties as assignedQualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.Education and/ or ExperienceBachelor’s degree in Business Management, or a related field from a four-year college or university with at least 3-5 years of executive administrative experience.Certificates, Licenses, RegistrationsMay be required to have a valid driver’s licenseKnowledge, Skills, and AbilitiesSuperb written and verbal communication skills and the ability to organize and coordinate multiple projects at once.Proficiency in MS Office and other office productivity tools, with aptitude to learn new software systems.Flexible team player willing to do what it takes to get job done.; adaptable to high pressure and enjoys a challenge.Ability to maintain high-level of confidentialityBenefits:SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at:www.sbmmanagement.com/careers Careers – SBMSBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.