Executive Business Administrator - CoreAI

Davita Inc.; Redmond (WA); On-site; USD 75,000 - 110,000; Full time

Job summary

A leading company in technology seeks an Executive Business Administrator for the CoreAI division. This role involves supporting two Vice Presidents, managing budgets, and orchestrating team activities within a fast-paced environment. The ideal candidate will excel in time management and cross-functional collaboration to foster success in a dynamic setting.

Qualifications

• Proven experience in managing time-sensitive workloads and tasks.
• Ability to work independently in a structured manner.

Responsibilities

• Manage expense reports and operating budgets for team activities.
• Support onboarding new hires and maintaining headcount tools.
• Coordinate with HR and finance on staffing and space management.

Skills

Time Management

Organization

Cross-Collaboration

Cultural Awareness

Job description

Executive Business Administrator - CoreAI

Overview

Are you passionate about being at the forefront of the exciting Artificial Intelligence (AI) evolution at Microsoft? Do you thrive in a fast-paced and dynamic work environment? If you are a business support professional, we'd like to learn more about you. Foundry Product in CoreAI is seeking an experienced Executive Business Administrator to support a Vice President of Product and a Vice President of Applied Engineering.

As an Executive Business Administrator, you will:

• Effectively manage a high and time-sensitive workload, work independently, and deal with ambiguity.
• Have a passion for making managers and organizations great.
• Possess the ability to set priorities, handle multiple time-critical tasks simultaneously, and run the team in a structured way.

At Microsoft, our mission is to empower every person and every organization on the planet to achieve more. We foster a culture of growth mindset, innovation, collaboration, respect, integrity, and accountability, where everyone can thrive.

Responsibilities

• Reviewing and approving team Expense Reports.
• Partnering and cross-collaborating with the AI Platform Administrative team and various parts of the CoreAI organization.
• Partnering with HR, Staffing, Finance, and facilities for space management.
• Managing headcount, tracking open positions, creating requisitions, onboarding new hires, and maintaining headcount tools.
• Maintaining distribution lists.
• Managing space allocation, scheduling moves, and assisting with group relocations.
• Supporting team activities including space management, office moves, onboarding, and procurement.
• Purchasing equipment, tracking assets, cost centers, and equipment transfers.
• Managing operating budgets, monitoring spend, and partnering with Finance to ensure accuracy.
• Approving team expense reports, ensuring proper coding.
• Organizing and planning off-sites, morale events, and supporting org-wide events like Town Hall Meetings.
• Experience working with a global team and cultural awareness.