Executive Briefing Center (EBC) Coordinator

hitachi; Santa Clara (CA); On-site; USD 47,000 - 59,000; Part time

Job summary

Hitachi America, Ltd. in Santa Clara, CA is seeking an Executive Briefing Center (EBC) Coordinator for a part-time, 6+ month contractor role.

You will plan and execute visits for customers, partners, and executives, coordinating agendas, presenters, briefing materials, and logistics to deliver a professional, welcoming experience aligned with business objectives. Working with the EBC Manager, sales teams, and external partners, you will maintain center operations and support collaboration across

Qualifications

• Experience coordinating executive briefings, customer centers, or corporate events.
• Strong organizational skills with ability to manage multiple visits and priorities.
• Excellent written and verbal communication abilities.
• Experience developing agendas and coordinating with sales teams, executives, and presenters.

Responsibilities

• Visit Logistics and Onsite Support.
• Coordinate room reservations, catering, transportation, interpreters, audiovisual, signage, badges, and gifts.
• Serve as onsite contact for visiting customers, hosts, presenters, and vendors.
• Prepare meeting rooms and verify seating, materials, refreshments, and presentation readiness.
• Welcome guests, assist with registration, and guide attendees throughout the visit.
• Monitor agenda timing, coordinate room transitions, and respond to changes.
• Work with AV to arrange technical checks and assist with meeting readiness.

Skills

Event coordination

Executive support

Project management

Communication

Microsoft Office

Teams scheduling

On-site operations

Briefing sources

Tools

Briefing Source

Scheduling tools

Microsoft Office

Job description

Location:

Santa Clara, California, United States

Job ID:

R0148479

Date Posted:

2026-10-15

Company Name:

HITACHI AMERICA, LTD.

Profession (Job Category):

Sales, Marketing & Product Management

Job Schedule:

Part time

Remote:

No

Job Description:

Executive Briefing Center (EBC) Coordinator

Company: Hitachi America, Ltd.

Division: Americas Marketing and External Relations

Location: onsite in Santa Clara, CA

Status: Part time, t emp contractor (6+ months)

About Hitachi, Ltd.

Through its Social Innovation Business (SIB) that brings together IT, OT(Operational Technology) and products, Hitachi aims to be a global leader in continuously transforming social infrastructure through digital, contributing to a harmonized society where the environment, wellbeing, and economic growth are in balance.

Hitachi operates worldwide across four sectors - Digital Systems & Services, Energy, Mobility, and Connective Industries - as well as a Strategic SIB Business Unit focused on new growth areas. With Lumada at its core, Hitachi creates value by combining data, technology and domain knowledge to solve customer and social challenges. Revenues for FY2025 (ended March 31, 2026) totaled 10,586.7 billion yen, with 606 consolidated subsidiaries and approximately 290,000 employees worldwide. Visit us at www.hitachi.com.

Position Summary

The EBC Coordinator supports the planning and execution of customer, partner, and executive visits to Hitachi's Executive Briefing Center. This onsite role coordinates agendas, presenters, briefing materials, and visit logistics to deliver a professional, welcoming experience aligned with customer needs and business objectives.

Working closely with the EBC Manager, sales teams, executives, and service providers, the Coordinator helps maintain efficient center operations and supports opportunities for collaboration across One Hitachi.

Key Responsibilities

• Visit Logistics and Onsite Support
• Coordinate room reservations, catering, transportation, interpreters, audiovisual support, signage, badges, and corporate gifts, as appropriate.
• Serve as an onsite contact for visiting customers, internal hosts, presenters, and vendors.
• Prepare meeting rooms and verify seating, materials, refreshments, and presentation readiness.
• Welcome guests, support registration, and guide attendees throughout their visit.
• Monitor agenda timing, coordinate room transitions, and respond promptly to changes or unexpected needs.
• Work with AV support to arrange technical checks and assist with meeting readiness.

Qualifications

• Experience in executive briefing coordination, customer center operations, corporate events, hospitality, or executive support.
• Strong organizational skills and the ability to manage multiple visits and competing priorities.
• Excellent written and verbal communication skills.
• Experience developing agendas and coordinating with sales teams, executives, and presenters.
• A professional, service-oriented approach and confidence interacting with senior leaders and customers.
• Ability to remain calm, exercise sound judgment, and adapt to last-minute changes.
• Proficiency with Microsoft Office, Teams, and scheduling tools.
• Experience with Briefing Source or a similar briefing management platform preferred.
• Ability to work onsite, with occasional early starts or extended hours based on visit schedules.

Our Values

We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesn't impact your ability to do the job, including race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are proud of Japanese heritage, with our values expressed through the Hitachi Spirit:

• Wa - Harmony, Trust, Respect
• Makoto - Sincerity, Fairness, Honesty, Integrity
• Kaitakusha-Seishin - Pioneering Spirit, Challenge

Pay Transparency (California)

For California only (as required by California's Pay Transparency for Pay Equity Act ( SB 1162 ): A good faith estimate of the expected hourly rate for this position in our California office upon hire is $34.27 - $42.84 per hour. Pay is determined based on a variety of factors including, but not limited to, depth of experience in the practice area. Employees are eligible to participate in Hitachi America's variable pay program, subject to the program's conditions and restrictions.

Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Equal Opportunity Employer (EOE)

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to [e-mail]. Queries other than accommodation requests will not be responded to.