Executive Assistant - WVUH Administration

WVU Hospitals — Ruby Memorial Hospital; Morgantown (WV); On-site; USD 40,000 - 70,000; Full time

Job summary

An established health care provider is seeking a dedicated Executive Assistant to support the Regional Administrator or CEO. This role involves providing high-level administrative support, managing appointments, and ensuring confidentiality in all communications. The ideal candidate will possess strong organizational skills and proficiency in Microsoft Office. Join a dynamic team in a standard office environment where your contributions will enhance the efficiency of executive operations. If you thrive in a fast-paced setting and are committed to excellence, this opportunity is perfect for you.

Qualifications

• 4+ years of high-level administrative experience required.
• Ability to work independently with attention to detail.
• Experience in a high-level executive office setting.

Responsibilities

• Provides confidential administrative support to the CEO.
• Maintains daily appointment calendar and arranges travel.
• Types correspondence and records meeting minutes.

Skills

Confidentiality

Microsoft Office

Communication Skills

Organizational Skills

Transcription

Education

High School Diploma or Equivalent

Associate's Degree

Bachelor's Degree

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

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Provides administrative/secretarial support to the Regional Administrator or Chief Executive Officer and performs diversified administrative and secretarial functions.

Minimum Qualifications

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

• High School Diploma or Equivalent AND Four years of high level Administrative Experience OR Associate’s Degree AND Two years of high level Executive Office Experience OR Bachelor’s Degree.
  
  

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

• Provides confidential administrative support to the Regional Administrator or CEO.
• Maintains the Regional Administrator or CEO’s daily appointment calendar; Makes travel and lodging arrangements as required.
• Types correspondence, reports, memoranda, special projects, technical papers and related material for department staff as requested as approved by the Regional Administrator or CEO.
• Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures.
• Records meeting minutes to maintain an accurate record of decisions.
• Answers telephone and provides information in accordance with hospital policy.
• Collects and prepares information for the Regional Administrator or CEO’s use in discussions and meetings with executive staff members and outside individuals.
• Follows standard precautions at all times.
  
  

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit for long periods of time.
  
  

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Standard office environment.
  
  

Skills And Abilities

• Maintains a high level of confidentiality at all times.
• Strong computer skills, communication skills, writing skills, organizational skills, and transcription are required. Demonstrated proficiency in Microsoft Office software. (including but not limited to, Word, Outlook, Excel, and PowerPoint)
• Experience in a high-level executive office setting.
• Ability to work independently and exercise good judgment with exemplary attention to detail.
  
  

Additional Job Description

Scheduled Weekly Hours:

40

Shift

Day (United States of America)

Exempt/Non-Exempt

United States of America (Non-Exempt)

Company

WVUH West Virginia University Hospitals

Cost Center

500 WVUH Administration

Address

1 Medical Center Drive

Morgantown

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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