Executive Assistant, WMREF & 1693 MC

William & Mary; United States; Hybrid; USD 55,000 - 75,000; Full time

Job summary

William & Mary seeks an Executive Assistant for WMREF & 1693 MC to provide high-level administrative support to the CEO and Executive Director. The role manages calendars, travel, board coordination, and confidential communications to enable leadership on strategic priorities.

You will interact with senior university leadership and external partners, contributing to cross-functional initiatives and ensuring smooth operations in a hybrid Williamsburg, VA setting.

Qualifications

• Bachelor's degree or equivalent combination of education, training, and experience.
• Experience with executive-level administrative support (typically 5+ years).
• Strong calendar, travel, meetings, and executive communications management.
• Experience with financial or budgetary administrative tasks (invoices, reimbursements, reconciliation).
• Excellent organizational, time-management, and problem-solving skills.
• Strong written and verbal communication skills with meticulous attention to detail.
• Proven ability to handle confidential information with discretion and sound judgment.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and related systems.

Responsibilities

• 30% - Executive & Strategic Administrative Support: Ensure the smooth and efficient operation of the CEO-1693MC and ED-WMREF offices, anticipating needs and proactively managing priorities.
• Serve as a primary point of contact for internal and external stakeholders, exercising judgment, diplomacy, and confidentiality.
• Draft, edit, and format executive correspondence, briefings, presentations, and reports.
• Assemble, organize, and report information to facilitate decisions through research and collaboration with key stakeholders.
• Track follow-ups, action items, and deadlines across multiple initiatives and governance bodies.
• Support special projects, strategic initiatives, and cross-functional work led by CEO-1693MC and ED-WMREF.
• 25% - Calendar, Meeting & Board Coordination:

Skills

Executive support

Calendar management

Communication skills

Discretion

Time management

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Job Requisition:

JR102083 Executive Assistant, WMREF & 1693 MC (Open)

Job Posting Title:

Executive Assistant, WMREF & 1693 MC

Department:

CC00830 WM001 | WMCU | Investment Administration Office

Job Family:

Staff - Program Management

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

Discovery 1

Primary Job Posting Location:

Posting Location - William & Mary

Job Description Summary:

The 1693 Management Company provides institutional investment management services to organizations supporting the mission of William & Mary.

The William & Mary Real Estate Foundation is to acquire, hold, manage, sell, lease, and develop real properties that advance the university's educational goals.

The Executive Assistant supports both the Chief Executive Officer (CEO-1693MC) of the 1693 Management Company and Executive Director (ED-WMREF) of the W&M Real Estate Foundation.

This role serves as a trusted strategic partner, providing high-level administrative, financial, and operational coordination that enables the CEO-1693MC and ED-WMREF to focus on leadership, strategy, and execution of the priorities of their respective organizations. The Executive Assistant manages complex calendars and travel, supports board and committee activity, coordinates across teams to ensure the smooth execution of executive-level operations with discretion, accuracy, and professionalism. The Executive Assistant serves as a trusted partner, helping to streamline operations, manage communications, and support complex initiatives for both entities.

The position interacts regularly with senior university leadership, Foundation board members, external partners, auditors, investment managers, and University Advancement leadership.

The Executive Assistant will help foster a culture of belonging that provides opportunity for all people and perspectives. This is a hybrid position based in Williamsburg, VA, that offers a flexible work environment.

This position is classified as operational, meaning it is salaried and eligible for overtime (non-exempt). For benefits and leave purposes, this role falls under the "Operational" classification.

Learn more about University Advancement and view the full position description for this job on the University Advancement recruitment website: https://advancement.wm.edu/come-work-with-us/open-positions/index.php.

Salary:

$55,000 to $75,000, commensurate with experience and internal alignment.

Required Qualifications:

• Bachelor's degree or equivalent combination of education, training, and experience.
• Experience with executive-level administrative support. (typically 5+ years)
• Demonstrated experience managing complex calendars, travel, meetings, and executive communications. (typically 10+ years)
• Experience with financial or budgetary administrative support (invoices, reimbursements, reconciliation).
• Exceptional organizational, time-management, and problem-solving skills.
• Strong written and verbal communication skills with meticulous attention to detail.
• Proven ability to handle confidential information with discretion and sound judgment.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and related systems.
• Ability to work independently, manage competing priorities, and collaborate across teams.

Preferred Qualifications:

• Experience in higher education, foundations, real estate development, investment management or other nonprofit organizations.
• Familiarity with board governance processes and executive-level reporting.
• Experience with financial systems, procurement platforms, or CRM environments (e.g., Workday, Blackbaud CRM).
• Certification as an administrative professional (CAP, PACE, or similar).

Conditions of Employment:

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act.
• This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

Job Duties:

• 30% - Executive & Strategic Administrative Support:
  Ensure the smooth and efficient operation of the CEO-1693MC and ED-WMREF offices, anticipating needs and proactively managing priorities.
  Serve as a primary point of contact for internal and external stakeholders, exercising judgment, diplomacy, and confidentiality.
  Draft, edit, and format executive correspondence, briefings, presentations, and reports.
  Assemble, organize, and report information to facilitate decisions through research and collaboration with key stakeholders.
  Track follow-ups, action items, and deadlines across multiple initiatives and governance bodies.
  Support special projects, strategic initiatives, and cross-functional work led by CEO-1693MC and ED-WMREF.
• 25% - Calendar, Meeting & Board Coordination: