Executive Assistant, VP, Cloud + AI

Cisco Systems; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

Cisco Systems is seeking a highly skilled Administrative Assistant to support executive leadership in the Cloud + AI Infrastructure team. This role involves calendar management, travel coordination, and event organization, requiring strong interpersonal skills and attention to detail. The ideal candidate will have over 4 years of administrative experience and expertise in Windows applications, thriving in a dynamic team environment.

Benefits

Paid volunteer hours

Inclusive communities and employee resource organizations

Qualifications

• 4+ years' experience in an administrative environment.
• 2+ years supporting a director-level principal.
• Expert in Windows desktop applications.

Responsibilities

• Manage calendars and prioritize schedules for executives.
• Coordinate travel arrangements and meeting planning.
• Assist in organizing corporate events and special projects.

Skills

Communication

Initiative

Attention to Detail

Judgment

Tools

Outlook

Word

Excel

PowerPoint

Job description

The application window is expected to close on 6/7/2025.

Job posting may be removed earlier if the position is filled or if a sufficient number of applications are received.

Meet the Team

You will be an integral part of the Cloud + AI Infrastructure (CAI) team. The CAI team delivers one scalable strategy with local execution for data center customer transformation and growth, serving as the worldwide go-to-market compute, and data center networking engine. You will work closely with the worldwide CAI team (Platform Engineering and Sales, AI Engineering and Sales, Sales Acceleration team and Communications). You will also interface with the Global Partner Organization and our geo (AMER, APJC, EMER) Sales and Engineering leaders and teams.

Your Impact

You will be extremely forward-thinking with a professional and approachable demeanor in all interactions; possess outstanding communication skills with all levels of staff, executives, customers, vendors; and good judgment. This role supports the Cloud + AI Infrastructure VP and up to two Sr. Directors.

• Calendar Management: Handles calendars by prioritizing schedules and meetings. You may decide who gets on the principal’s calendar, which meetings are attended, and who can attend in their place.
• Event Speaking Engagement Coordination: Handles a running list of engagements and works closely with communications team to ensure content needs are understood and set in motion so they are prepared for each engagement.
• Meeting Planning and Organization: Assists in planning and organizing meetings by being responsible for the assembling of the agenda, location, meeting technology based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.
• Travel Briefing Preparation: Build travel packs for international trips as well as large domestic events such as Cisco Live and other industry events. This work includes combining all event information in addition to coordinated logistics of travel and customer/team asks.
• Correspondence/Approvals: Acts as proxy for communications and approvals as authorized. Answers general questions as needed and refers routine matters to appropriate parties and follows up to ensure accurate completion. Takes the initiative to resolve issues within specified policies and guidelines and provides mentoring to administrative community members on problem solving. Figures out when executive action is required and supplies a recommendation where appropriate.
• Travel and Expense Management: Responsible for making in-depth global travel arrangements. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while handling Cisco expenses. Works diligently to go above and beyond, working with the airlines directly to accommodate Global Services benefits for upgrades whenever they are available.
• Special Projects: Provides analytical support to assist executives on special projects. Research issues, analyzes problems, compiles data, and prepares reports.
• Large Corporate Events: Prepare and brief itinerary as well as accompany executive for large Corporate Events such as GSX, where EA's are used for executive support.
• Confidentiality: Candidate will deal professionally with sensitive and confidential matters and materials.

You have experience providing support at the VP level. You take initiative, can handle a full desk with ease and thrive in a lively environment. You have high-energy with a passion for thinking bigger and broader than the role itself. This position requires strong interpersonal skills, independent judgment, utmost integrity and ability to balance both strategic and tactical actions. You have outstanding attention to detail and the ability to handle confidential information. You enjoy a collaborative environment, are committed to improvement, solve problems and make decisions.

Minimum Qualifications

• 4+ years’ experience in administrative environment. A minimum of 2 years of experience supporting a principal who was at the director level or above.
• Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.

Preferred Qualifications

• Past work experience in the high-tech industry is desired, prior Cisco experience preferred.

#WeAreCisco

#WeAreCisco where every individual brings their unique skills and perspectives together to pursue our purpose of powering an inclusive future for all.

Our passion is connection—we celebrate our employees’ diverse set of backgrounds and focus on unlocking potential. Cisconians often experience one company, many careers where learning and development are encouraged and supported at every stage. Our technology, tools, and culture pioneered hybrid work trends, allowing all to not only give their best, but be their best.

We understand our outstanding opportunity to bring communities together and at the heart of that is our people. One-third of Cisconians collaborate in our 30 employee resource organizations, called Inclusive Communities, to connect, foster belonging, learn to be informed allies, and make a difference. Dedicated paid time off to volunteer—80 hours each year—allows us to give back to causes we are passionate about, and nearly 86% do!

Our purpose, driven by our people, is what makes us the worldwide leader in technology that powers the internet. Helping our customers reimagine their applications, secure their enterprise, transform their infrastructure, and meet their sustainability goals is what we do best. We ensure that every step we take is a step towards a more inclusive future for all. Take your next step and be you, with us!

About the company

Cisco Systems, Inc. is an American multinational technology conglomerate headquartered in San Jose, California, in the center of Silicon Valley.

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