Executive Assistant -TSV

Triple-S; San Juan (PR); On-site; USD 30,000 - 45,000; Full time

Job summary

Join a leading healthcare provider as an Executive Assistant, where you'll support top executives and manage various administrative tasks. This role is crucial for maintaining efficient operations and ensuring effective communication within the organization. Ideal candidates will possess a Bachelor's degree and have relevant experience, demonstrating strong collaboration and organizational skills.

Qualifications

• 1-3 years of relevant experience in administrative roles.

Responsibilities

• Assist executives with administrative functions and scheduling.
• Conduct research and prepare data for meetings.
• Manage correspondence and communications in English and Spanish.

Skills

Collaboration

Agility

Accountability

Education

Bachelor’s Degree in Business Administration

Job description

Join to apply for the Executive Assistant -TSV role at Triple-S

About Us

At Triple S, we are committed to providing meaningful job experiences for Valuable People (Gente Valiosa). We foster an environment of high ethical standards, excel in service, emphasize collaboration, demonstrate agility to deliver timely results, and embrace accountability.

When you join Triple S, you will be key to our efforts in delivering high-quality, affordable healthcare and contributing to our purpose of enabling healthier lives. We serve over 1 million consumers in Puerto Rico through our Medicare Advantage, Medicaid, Commercial, Life, and Property & Casualty businesses.

Let's build healthier communities together. Join us now!

About The Role

The Executive Assistant provides administrative support by conducting research, handling information requests, and performing responsibilities that require knowledge of policies, procedures, and general operations. This includes clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The role involves developing specific goals and plans to prioritize, organize, and accomplish work.

What You'll Do

• Assist the President, Vice President, or Director in administrative functions.
• Greet visitors and determine access permissions.
• Handle complex and sensitive situations, resolve conflicts involving clerical and administrative functions.
• Coordinate and monitor special projects to meet goals and targets.
• Follow up on issues, schedule appointments, coordinate meetings, and maintain the supervisor’s agenda.
• Conduct research, prepare data, and draft papers for executives, committees, and boards.
• Prepare correspondence in English and Spanish.
• File and retrieve documents, records, and reports.
• Review and proofread emails, letters, memos, and reports to determine significance and plan distribution.
• Manage mailing, emails, and calls, most in English.
• Prepare requisitions for materials, services, and resources; handle expense reimbursements.
• Perform general office duties like ordering supplies, maintaining records, and basic bookkeeping.
• Make travel arrangements for executives.

What You'll Bring

Bachelor’s Degree in Business Administration or related field; 1-3 years of relevant experience.

CLOSING DATE: 5/16/25

Triple S is an equal opportunity employer, committed to diversity and inclusion. We are a drug-free workplace and E-Verify employer. We encourage Veterans and individuals with disabilities to apply.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industry: Insurance