Executive Assistant -TSV

Sssvida; San Juan (PR); On-site; USD 30,000 - 45,000; Full time

Job summary

A leading company in Puerto Rico seeks an Executive Assistant to provide vital administrative support to executives. This role involves managing schedules, handling correspondence, and coordinating special projects. The ideal candidate will have a Bachelor's degree and relevant experience, contributing to a collaborative and agile work environment.

Qualifications

• 1-3 years of relevant experience or training.

Responsibilities

• Provide administrative support to executives.
• Coordinate and monitor special projects.
• Prepare correspondence in English and Spanish.

Skills

Collaboration

Agility

Accountability

Education

Bachelor’s Degree in Business Administration

Job description

Executive Assistant

San Juan, PR

ABOUT US

At Triple S, we are committed to providing meaningful job experiences for Valuable People (Gente Valiosa). We foster an environment of high ethical standards, excellence in service, collaboration, agility to deliver timely results, and accountability.

Joining Triple S means contributing to high-quality, affordable healthcare and helping us enable healthier lives. We serve over 1 million consumers in Puerto Rico across Medicare Advantage, Medicaid, Commercial, Life, and Property & Casualty businesses.

Let's build healthier communities together—join us!

About the Role

Provide administrative support by conducting research, handling information requests, and performing independent administrative responsibilities that require knowledge of policies, procedures, and general operations. Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Develop specific goals and plans to prioritize, organize, and accomplish work.

What You'll Do

• Assist the President, Vice President, or Director with administrative functions.
• Greet visitors and determine access permissions.
• Handle complex and sensitive situations, resolving conflicts involving clerical and administrative tasks.
• Coordinate and monitor special projects to meet goals and targets.
• Follow up on outstanding issues, schedule appointments, and maintain the supervisor’s agenda.
• Conduct research, complete data, and prepare papers for executives, committees, and boards.
• Prepare correspondence in English and Spanish.
• File and retrieve corporate documents, records, and reports.
• Read, analyze, and proofread emails, letters, memos, and reports to determine significance and distribution.
• Manage mailing, emails, and phone calls, primarily in English.
• Prepare requisitions for materials, services, equipment, and HR; handle expense reimbursements.
• Perform general office duties such as ordering supplies, maintaining records, and basic bookkeeping.
• Make travel arrangements for executives.

What You’ll Bring

Bachelor’s Degree in Business Administration or related field; 1-3 years of relevant experience or training.

Closing Date: 5/16/25

Our company values diversity and encourages applications from all qualified individuals, including veterans and persons with disabilities. We are a drug-free workplace and an E-Verify employer. We promote equal employment opportunity and affirmative action policies.