Executive Assistant - Tourism

Visit Denver, The Convention & Visitors Bureau; Denver (CO); On-site; USD 65,000 - 70,000; Full time

Job summary

Visit Denver, The Convention & Visitors Bureau is seeking an Executive Assistant to support the Vice President, Chief Tourism Development Officer in a dynamic Tourism department. The role encompasses coordinating global sales activities, travel trade, events, and center logistics to advance Visitor Information initiatives.

You will assist with reports, calendars, vendor relations, and staff scheduling, while ensuring accuracy and timely communications across departments.

Qualifications

• Bachelor’s degree in Marketing, Communications, Hospitality, English, or related field.
• Minimum of three years in a coordinator role; internship preferred.

Responsibilities

• Support Visit Denver’s vision and values through excellence, collaboration, and accountability.
• Coordinate departmental projects and assist with reports, minutes, calendars, and databases.
• Assist with staff scheduling, expense reports, invoices, and CRM usage.
• Liaise with internal departments and external vendors to support programs and events.

Skills

MS Office

Google Suite

English

Interpersonal skills

Organizational skills

Problem solving

Proactive

Analytical

Reliability

Education

Bachelor's degree

Tools

CRM system

Job description

Reports to: Vice President, Chief Tourism Development Officer

Department: Tourism

Salary Range: $65,000.00 - $70,000.00

FLSA Classification: Exempt

Job Summary:

The Executive Assistant reports to the Vice President, Chief Tourism Development Officer, supporting the team and working with specific projects, including:

• International Sales and Marketing activities
• Domestic Travel Trade and Leisure Groups
• Attraction Passes
• Restaurant Week, Denver Arts Week, and other events as needed.
• Tourism Information Centers logistics

In addition to these duties, The Executive Assistant will assist the Vice President, Chief Tourism Development Officer to recruit, retain, and/or advance Visitor Information employees and approve employees’ timecards.

Supervisory Responsibilities:

This position has no Supervisory Responsibilities.

Duties/Responsibilities:

• Support Visit Denver’s vision, mission, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect, personalization, commitment to community, accountability, and ownership.
• Support Visit Denver’s efforts related to Diversity, Equity, and Inclusion (DEI).
• Monitors several TIC (Tourism Information Centers) related items such as collateral needs. Assist with staff scheduling and other tasks as needed.
• Help coordinate Tourism Department projects as assigned, including Go the EXTRA Mile Hospitality Training Program, Denver Arts Week, tradeshow preparation, Mile High Culture Pass, City Pass etc.
• Assist with various weekly, monthly, quarterly, and annual administrative reports, monthly City reports, project activity details, calendars, meeting minutes, databases, etc.
• Help Vice President, Chief Tourism Development Officer track key projects’ status and key deadlines.
• Coordinate details for familiarization tours and site inspections as directed, including transportation, meals, appointments, amenities, and activities.
• Prepares and codes department expense reports, invoices and other financial transactions as assigned (e.g., purchase orders, invoice requests, check requests).
• Assist with review and proofing of Tourism website content, reports, collateral, etc. as directed.
• Act as a liaison with other departments and external vendors, including high-level staff and partner organizations.
• Assists with Local Branding Programs as assigned, including Denver Arts Week and Denver Restaurant Week.
• Assist with International programs such as missions, FAMs, and giveaways.
• Organize, track and order department client giveways and international lure brochures
• Work as an expert on our CRM system to support the department
• Attend and assist with company and departmental events as assigned.
• Monitor the Tourism and Visitor Information email box and respond to various Tourism clients including domestic travel trade and other leisure group requests as well as visitor questions.

Other duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Required Skills/Abilities:

• Proficient technology application skills; Advanced MS Office (Outlook, Word, Excel, and PowerPoint) and Google Suite (Docs, Sheets, and Slides)
• Excellent command of the English language, both oral and written.
• Effective interpersonal skills, maturity, good judgment and capable of communicating in a professional manner with a diverse range of individuals.
• Efficient and proven organizational skills; ability to prioritize and manage multiple projects/responsibilities simultaneously while meeting stringent deadlines in a fast-paced environment; detail oriented.
• Resourceful problem solving and proactive follow up skills,
• Proactive; solid analytical skills; detailed oriented.
• Reliable, dependable, flexible, and responsive.

Education and Experience:

• A Bachelor’s degree in Marketing, Communications, Hospitality, English, and/or a relevant field of study is required.
• Minimum of three (3) years of experience in a coordinator role; internship is preferred.

Physical Requirements:

• Must be able to remain in a stationary position, such as sitting or standing, for an extended period.
• Must be able to bend, stoop, and reach.
• Must be able to lift a minimum of 40 pounds on an occasional basis.
• Medical Insurance
• Dental Insurance – 100% employer paid
• Vision Insurance – 100% employer paid
• Basic Life Insurance – 100% employer paid
• Short-Term Disability (STD) – 100% employer paid
• 401(k) Retirement Plan
• Profit Sharing
• Paid Time Off (PTO)
• Three (3) Floating Holidays
• Nine (9) Paid Holidays
• Flexible Spending Accounts (FSA)
• Employee Discounts
• Professional Development Opportunities
• Supportive, Positive Work Culture

Application Deadline:

Applications will be accepted through October 1st, 2026. This position has also been posted internally in accordance with Colorado’s Equal Pay for Equal Work Act.

Equal Opportunity Statement:

Visit Denver is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.