Executive Assistant to Vice President

Analog Devices; Wilmington (MA); On-site; USD 86,000 - 119,000; Full time

Benefits offered by this job

Medical, vision and dental coverage

401k

Paid vacation

Holidays

Sick time

Discretionary bonus

Job summary

Analog Devices, Inc. seeking an Executive Assistant to support the Vice President of the Business Unit and senior leaders. The role requires handling sensitive information with tact, managing a complex calendar, coordinating extensive travel across US, Europe and Asia, and liaising with internal and external stakeholders.

Strong communication and business acumen are essential. Ideal candidates have 5+ years of VP+ level EA experience, proficiency in Microsoft Office 365, SharePoint, and modern

Qualifications

• Bachelor's degree preferred; equivalent combination of education and relevant experience can be considered.
• Minimum 5 years of Executive Assistant support of VP+ level in a public enterprise organization.
• Excellent verbal and written communication skills, with emphasis on grammar and syntax.
• Experience working with international stakeholders and managing communications with a globally distributed team.
• Expertise with Microsoft Office 365 applications and enterprise technologies, such as device management and online collaboration tools.

Responsibilities

• Handle, interpret, organize, and prepare information and correspondence via email, Teams, and SharePoint; escalate to VP as needed.
• Manage a dynamic calendar for the VP and Business Unit; plan heavy travel and coordinate meetings across US, Europe, and Asia.
• Serve as liaison between VP, Senior VP, and staff; follow up on projects and deliverables.
• Analyze and present company data in partnership with HR, Finance, and others.
• Contribute to social media and web presence for the VP and Business Unit.

Skills

Executive presence

Communication skills

Organization

Time management

Discretion

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office 365

SharePoint

OneDrive

AI productivity tools (Copilot, Claude)

Job description

About Analog Devices

Analog Devices, Inc. (NASDAQ: ADI) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, AI, and software technologies into solutions that combat climate change, reliably connect humans and the world, and help drive advancements in automation and robotics, mobility, healthcare, energy and data centers. With revenue of more than $11 billion in FY25, ADI ensures today's innovators stay Ahead of What's Possible. Learn more at www.analog.com and on LinkedIn and X.

Position Summary

The Executive Assistant is responsible for a variety of complex executive responsibilities for the Vice President of the Business Unit and other key staff members of the leadership team. This position requires communication with high-level internal and external contacts, exposure to and management of sensitive information, and a high level of tact, diplomacy, initiative, planning ability, anticipation, discretion and sound judgment. This position frequently functions as an extension of the Vice President and presents \"the face of the Business Unit\" to ADI C-Suite leadership, customers and employees; therefore, the candidate must have strong executive presence and exceptional communication skills. The ideal candidate possesses solid business acumen, is able to connect multiple inputs and separate pieces of information into a cohesive picture and execute a set of actions in a timely and appropriate manner.

Principal Responsibilities

• Handles, interprets, organizes, and prepares information and correspondence coming in/going out on email, Microsoft Teams, and Microsoft Sharepoint sites. Screens incoming information and responds in a timely fashion, escalating to VP attention when appropriate.


• Manages a very dynamic calendar for the VP and for the Business Unit, in close coordination with ADI company meeting and communications cadences. Heavy travel planning, meeting scheduling, and periodic event coordination with internal and external participants from US, Europe and Asia.


• Serves as a liaison between the VP, Senior VP, and others as requested, following up with VP, Staff and other stakeholders on projects and deliverables, and prioritizing follow-ups and action items accordingly.


• Analyze and present company-reported data in partnership with HR, Finance, and other supporting departments.


• Contribute to the curation of social media and web presence for VP and Business Unit.


• Maintains Resource Directories, Sharepoint and OneDrive sites, organizational charts, and other reporting systems as required.


• Perform other duties, projects or special assignments as required. Light travel will be required for this role (10%).

Education And Experience

• Bachelor's degree preferred; equivalent combination of education and relevant experience can be considered.


• Minimum 5 (five) years of Executive Assistant support of VP+ level in a public enterprise organization.


• Excellent verbal and written communication skills, with an emphasis on grammar and syntax.


• Experience working with international stakeholders and managing communications with a globally distributed team.


• Expertise with Microsoft Office 365 applications, and demonstrated proficiency with current enterprise technologies, such as multiple device management, online collaboration tools and AI productivity tools such as Microsoft Copilot and Claude Cowork.


• Outstanding organizational and time management skills.


• Experience interacting with international executives and corporate entities outside of the U.S.


• Significant and demonstrated ability to manage multiple priorities and workflows, as well as to multi-task in a highly dynamic business environment.

Competencies And Skills

• Exhibits a commanding executive presence and can represent the Business Unit competently on behalf of the VP.


• Demonstrates sound business acumen and judgment, including the ability to make prudent decisions and advance initiatives.


• Is able to build an internal network of resources over time, and take initiative to build knowledge, find solutions and execute action plans.


• Possesses a high degree of discretion and savvy regarding highly sensitive or urgent business issues and can be trusted with confidential information.

Special Challenges

This position calls for a candidate with high situational adaptability who can pivot quickly and maintain composure in an environment of rapid change. The successful candidate will be able to anticipate challenges and proactively manage them, and will be proactive and independent in solving problems and finding ways to improve and expand the role.

For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position - except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) - may have to go through an export licensing review process.

Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.

EEO is the Law: Notice of Applicant Rights Under the Law.

Job Req Type: Experienced

Required Travel: Yes, 10% of the time

Shift Type: 1st Shift/Days

The expected wage range for a new hire into this position is $86,400 to $118,800.

• Actual wage offered may vary depending on work location, experience, education, training, external market data, internal pay equity, or other bona fide factors.


• This position qualifies for a discretionary performance-based bonus which is based on personal and company factors.


• This position includes medical, vision and dental coverage, 401k, paid vacation, holidays, and sick time, and other benefits.