Executive Assistant to Vice President

Northrop Grumman Corp. (AU); Baltimore (MD); Hybrid; USD 76,000 - 126,000; Full time

Benefits offered by this job

9/80 Work Schedule

Job summary

Northrop Grumman Mission Systems is seeking an Executive Assistant to support the AMS Vice President of Manufacturing and the Vice President of Business Management in Baltimore, MD. This on-site role requires managing confidential information, coordinating schedules and travel, and providing operational support to senior leaders.

The candidate should have a high degree of integrity, strong communication skills, and experience with Microsoft Office and travel/expense systems.

Qualifications

• High School Diploma/GED with eight+ years of administrative experience
• Experience supporting senior executives in large organizations
• Experience with MS Office and related software programs
• Experience with travel and expense reporting systems (Concur, ITRIP, I-Buy, SAP)
• Experience coordinating meetings, travel and calendar management
• Project management experience
• Ability to manage multiple priorities with tact and discretion
• Experience hosting in-person and remote teleconferences (Zoom, MS Teams)
• Ability to work with cross-functional teams

Responsibilities

• Serve as focal point for Vice Presidents’ office and professionally represent the corporation
• Arrange meetings, prepare materials, and set up meetings; answer calls and referrals
• Maintain collaboration sites and program folders; track open actions and deadlines
• Make domestic travel arrangements and prepare expense reports
• Assist in event planning and support major organization initiatives
• Operate independently to support leadership and provide guidance to others
• Support special projects with information gathering and follow-through
• Collaborate with administrative professionals across organizations
• Perform additional duties as assigned

Skills

Strong communication

Interpersonal skills

Discretion

Education

High School Diploma/GED

Associate’s or Bachelor’s degree (administrative)

Tools

Microsoft Office Suite

Concur

ITRIP

I-Buy

SAP

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems is a trusted provider of mission-enabling solutions for global security. We have awide portfolio of secure, affordable, integrated, and multi-domain systems and technologies. Our differentiated battlemanagement and cyber solutions deliver timely, mission-enabling information and provide superior situational awarenessand understanding to protect the U.S. and its global allies.

Northrop Grumman Mission Systems (NGMS) is seeking an Executive Assistant to Vice President to support the Airborne Multifunction Sensors (AMS) Vice President of Manufacturing and Vice President of Business Management in Baltimore, MD .

The Executive Assistant to the Vice President of AMS Manufacturing is at the center of day-to-day operations. Located on-site in Baltimore, Maryland, the Executive Assistant handles details of a highly confidential and critical nature, collects and prepares information and presentations for use in discussions of internal and external executives, plans and supports meetings, and manages the Vice Presidents’ calendars and travel and provides administrative support to other members of the leadership team. Requires a proven ability to handle contacts of a sensitive nature inside and outside the company and experience supporting senior level executives, as well as experience with customers, vendors and visitors.

The ideal candidate will be team-oriented, possess the ability to work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and demonstrate a capability to take on new and unfamiliar tasks/technologies. Strong project management and multi-tasking skills will be necessary as will emotional intelligence, integrity, and the ability to handle sensitive information with tact, diplomacy, discretion, and sound judgment.

What you will get to do:

• Serves as a focal point for the Vice Presidents’ office and communicates with internal and external customers and executives, professionally representing the corporation.

• Performs office functions such arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering correspondence; maintaining office supplies and office equipment.

• Assists in maintaining collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments.

• Makes domestic travel arrangements and prepares expense reports.

• Assists in event and meeting planning as well as the activities associated with major organization initiatives and reviews and customer visits.

• Operates independently to meet requirements of leadership team and offers expertise to assist others.

• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

• Collaborates with administrative professionals in related organizations as required.

• Additional duties as assigned

The selected individual will be adept in the use of the Microsoft Office Suite and other software productivity tools and have the ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through.

They will also possess:

• Demonstrated business acumen and analytical skills

• High level of integrity and interpersonal skills to handle sensitive and confidential situations

• The ability to interact successfully with individuals at all levels of the organization

• Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines

• Ability to work collaboratively across functional boundaries, ensuring deadlines are met

The position is located on-site in Baltimore, MD and is eligible for a 9/80 work schedule. The position may also require occasional nonstandard work hours.

Basic Qualifications:

• High School Diploma/GED with eight or more years of relevant administrative experience

• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements for senior executives in large organizations

• Experience with Microsoft Office applications (MSWord, Excel, Access, PowerPoint, Teams, OneDrive) and related software programs

• Experience with travel and expense reporting systems as well as other enterprise systems (such as Concur, ITRIP, I-Buy, SAP)

• Experience participating in and hosting in-person and remote teleconference meetings (using as Zoom, MS Teams)

• Project management experience

• Experience managing complex and overlapping priorities effectively

Preferred Qualifications:

• Associate’s or Bachelor’s degree and/or professional certification related to an administrative discipline, business administration

• Experience using, editing and maintaining file storage sites and collaborative webpages such as SharePoint

What We Can Offer You:

Northrop Grumman provides a comprehensive benefits package and a work environment which encourages your growth and supports the mutual success of our people and our company. Northrop Grumman benefits give you the flexibility and control to choose the benefits that make the most sense for you and your family.

Your benefits will include the following: Health Plan, Savings Plan, Paid Time Off and Additional Benefits including Education Assistance, Training and Development, 9/80 Work Schedule (where available), and much more!

#MPR

Primary Level Salary Range: $75,500.00 - $125,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Job Category: Administrative Services