Executive Assistant to Three Executives | Strategic Proactive

Ciocca Automotive; York (York County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO and holidays

401(K) retirement plan with company m

Top insurance program (medical, dental

Advancement within Ciocca Automotive

Employee discounts

EAP

Job summary

Ciocca Automotive is seeking a highly organized Executive Assistant to provide high-level support to three executive leaders in a fast-paced automotive environment. The role requires managing calendars, travel, meetings, preparing materials, and handling confidential information with discretion.

You will liaise with dealerships, corporate teams, and external partners, anticipating needs and keeping leadership aligned and prepared.

Qualifications

• 5+ years of experience supporting senior executives.
• Experience supporting multiple executives preferred.
• Automotive, dealership, or fast-paced environment experience a plus.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication with attention to detail.
• Ability to prioritize competing demands and handle confidential information.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide day-to-day support to executive leadership.
• Manage complex calendars, meetings, and travel.
• Coordinate executive meetings, leadership meetings, and special events.
• Prepare agendas, meeting materials, presentations, reports, and correspondence.
• Track follow-up items, deadlines, and action items to ensure commitments are completed.
• Screen and prioritize calls, emails, and requests requiring executive attention.
• Oversee confidential and sensitive information with a high level of discretion.
• Assist with executive projects, initiatives, and special assignments.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Tools

Microsoft Office

Job description

Ciocca Automotive is seeking a highly organized Executive Assistant to provide high-level support to three executive leaders in a fast-paced automotive environment. The role requires managing calendars, travel, meetings, preparing materials, and handling confidential information with discretion.

You will liaise with dealerships, corporate teams, and external partners, anticipating needs and keeping leadership aligned and prepared.