Financial Services Coordinator (Administrative Support Coordinator II)

California State University, Chico; Fullerton (CA); On-site; USD 49,000 - 51,000; Full time

Benefits offered by this job

Health plans including prescription

Dental and Vision coverage

Income protection including life and 


Disability

Retirement plan through CalPERS

Tuition waiver for employees and their

Job summary

California State University, Fullerton is hiring a Financial Services Coordinator to handle financial transactions, reconciliation packages, and provide support to departments across Contracts and Procurement, e-Business, Accounts Payable, and Travel Operations. The role requires strong office skills, ERP familiarity (PeopleSoft, SAP Concur), and excellent customer service.

It is a temporary, full-time position in Fullerton.

Qualifications

• High School diploma or the equivalent and three years of experience in general office, clerical or administrative support work.

Responsibilities

• Coordinate financial transaction reconciliation packages and follow-up.
• Provide operational and technical support to department management and staff.
• Communicate and apply CSU policies, regulations, and procedures.

Education

High School diploma or equivalent

Tools

PeopleSoft

SAP Concur

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job no: 563570
Work type: Staff
Location: Fullerton
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Title

Classification

Auto Req. ID

563570

Salary Range

(Hiring range depending on qualifications, not anticipated to exceed $4,367 - $4,543 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM. This is a temporary position to end on or before June 30, 2027, with a possibility of renewal on an annual basis if funds and/or program needs exist.

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

The Associate Vice President of Financial Services department within the Division of Administration and Finance is committed to providing exceptional financial stewardship, customer service, and operational support to the university community. The Financial Services Support Hub serves as a central resource for financial guidance, transactional services, and support to faculty, staff, and campus departments. We seek an exceptional individual to join our team as Financial Services Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

Under general direction, the Financial Services Coordinator is responsible for performing a broad range of program coordination, technical, operational, analytical, and customer service functions with an emphasis on the coordination of financial transaction reconciliation packages and follow-up, and application of relevant policies and procedures. Provides essential operational and technical support to department management and staff within Contracts and Procurement, e-Business, Accounts Payable, and Travel Operations in addition to providing excellent customer service to Academic Affairs colleges, division departments, and campus community. Coordinates scheduled activities, projects, and reports using a variety of technology and systems, including an Enterprise Resource Planning (ERP) Financial System (Concur and PeopleSoft). Processes financial transactions.

This position requires handling multiple work priorities utilizing independent, sound judgment, and discretion in handling sensitive situations that are complex in nature and making recommendations of resolution. Communicates, interprets, and applies federal, state, CSU and CSUF policies, regulations, procedures, and compliance to successfully perform the job, and address general inquiries. The output of work is accountability, consistency, and ability to make independent decisions and exercise sound judgment. Provides support to CSUF departments, employees, and vendors to address and problem-solve open issues. As a member of the Financial Services Team, supports efforts in promoting an inclusive environment of teamwork and will contribute towards goals related toward department operations, programs, and services. The Financial Services Coordinator works well in a team environment and understands the balance of sharing duties, taking ownership, and taking the initiative to complete tasks as needed. This role represents the team by establishing and maintaining good working relationships with individuals throughout the campus community and providing exemplary customer service while working under multiple demands and time constraints to support the needs of the campus community. Other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and three years of experience in general office, clerical or administrative support work or the equivalent. Training at a vocational school or full-time college education may be substituted for the required experience on a year for year basis. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

The candidate should have the technical ability to effectively use an integrated ERP finance system such as PeopleSoft or Systems, Applications, and Products (SAP) Concur, with familiarity in the PeopleSoft finance module and data warehouse queries. Demonstrate proficiency in using internet/intranet resources and business software applications, including Microsoft Word, Excel, and Outlook. Previous experience working in a university setting business environment.

• An array of health plans that include prescription drug coverage
• Dental and Vision coverage
• Income protection benefits including life insurance and disability
• Retirement plan through CalPERS
• Tuition waiver for employees and dependents if eligible

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

California State University, Fullerton is not currently sponsoring anynewH-1B petitions for staff, management, or faculty positions.

Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.

Advertised: Oct 29 2026 Pacific Daylight Time
Applications close: Nov 12 2026 Pacific Standard Time