Executive Assistant to the President/CEO and Board

YKHC Yukon Kuskokwim Health Corporation; Bethel (CT); On-site; USD 37,000 - 53,000; Full time

Benefits offered by this job

Generous PTO

School Loan Repayment Eligibility

11 Paid Holidays

Healthcare Coverage

Retirement Plans

Life and Disability Insurance

Employee Wellness Center

FSA

Job summary

YKHC in Bethel, Alaska seeks an Executive Assistant to the Board of Directors and CEO to provide high-level administrative and governance support. You will manage complex calendars, plan travel, prepare materials, and coordinate board activities with discretion.

This role requires five years of executive assistant experience, strong Microsoft Office skills, and the ability to work independently in a Tribal healthcare environment, coordinating with leadership and external partners to advance

Qualifications

• Minimum of five (5) years of progressively responsible Executive Assistant experience.
• Must be able to travel within the Region and State.
• Experience with board governance and meeting management is highly preferred.

Responsibilities

• Manage and maintain the CEO's calendar, appointments, meetings, and travel arrangements.
• Coordinate all Board of Directors and committee meetings, including scheduling and meeting logistics.
• Prepare board packets, reports, and supporting documentation; record and maintain meeting minutes.
• Screen, prioritize, and respond to communications on behalf of the CEO as appropriate.
• Serve as a liaison between the CEO and internal/external stakeholders; support governance initiatives.

Skills

Executive support

Board governance

Schedule management

Travel coordination

Communication

Discretion

Education

Associate's degree or certification in Business Management/Office Technology

High School Diploma or GED with relevant experience

Tools

Microsoft Office 365

Job description

We are working together to achieve excellent health. Come join us! The Yukon-Kuskokwim Health Corporation is a Tribal health care organization, serving nearly 30,000 people living across rural, southwest Alaska in villages with populations from about 10 to more than 1,000. Bethel, the regional hub and location of the only hospital in the region, has a population of nearly 7,000. The Yukon-Kuskokwim Delta is home to thousands of lakes and two primary rivers—the Kuskokwim and Yukon. We offer a broad range of employment opportunities and the chance to make a meaningful impact on the health of people in the region.

Position Summary

The Executive Assistant to the Board of Directors and CEO provides high-level administrative, operational, and governance support to the CEO and Board of Directors. This position serves as a trusted partner, ensuring effective communication, coordination, and execution of executive and board-related activities. The Executive Assistant manages complex schedules, board governance processes, meeting logistics, confidential information, and strategic projects while maintaining professionalism, discretion, and organizational efficiency.

Essential Duties and Responsibilities

Executive Support to the CEO

• Manage and maintain the CEO's calendar, appointments, meetings, and travel arrangements.
• Prioritize and coordinate requests for the CEO's time and attention.
• Prepare correspondence, reports, presentations, briefing materials, and meeting agendas.
• Screen, prioritize, and respond to communications on behalf of the CEO as appropriate.
• Coordinate leadership meetings and ensure timely follow-up on action items.
• Support strategic initiatives and special projects as assigned by the CEO.
• Serve as a liaison between the CEO and internal and external stakeholders.

Board Governance Support

• Coordinate all Board of Directors and committee meetings, including scheduling, agenda development, and meeting logistics.
• Prepare and distribute board packets, reports, and supporting documentation.
• Record, prepare, and maintain accurate board and committee meeting minutes.
• Track board actions, resolutions, policies, and follow-up items.
• Maintain official board records and governance documents.
• Ensure compliance with organizational bylaws, policies, and applicable governance requirements.
• Assist with onboarding and orientation of new board members.
• Coordinate annual board calendars, retreats, strategic planning sessions, and training activities.

Communication and Relationship Management

• Serve as the primary point of contact between board members, executive leadership, and key stakeholders.
• Facilitate clear and timely communication between the Board and CEO.
• Maintain positive and professional relationships with board members, community partners, vendors, and staff.
• Support organizational events, public meetings, and executive functions as needed.

Administrative and Operational Support

• Manage confidential and sensitive information with the highest level of discretion.
• Coordinate travel, accommodations, and expense reporting for the CEO and Board members as required.
• Maintain organizational records, electronic files, and document management systems.
• Assist with policy development, document preparation, and organizational reporting.
• Support grant reporting, strategic planning, and organizational initiatives when assigned.
• Perform other duties as assigned.

Position Qualifications

Minimum Education

• Associate's Degree or certification in Business Management, Office Technology, or a related field; or High School Diploma/GED with relevant experience.

Minimum Experience

• Minimum of five (5) years of progressively responsible Executive Assistant experience.
• Must be able to travel within the Region and State.

License, Certification, Registration

• Valid Alaska Driver's License required for local driving.

Specialized Knowledge and Skills

• Knowledge of nonprofit, tribal, healthcare, or corporate governance principles.
• Strong understanding of board relations, meeting management, and executive administration.
• Excellent written, verbal, and interpersonal communication skills.
• Exceptional organizational and time-management abilities.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to exercise sound judgment, initiative, and discretion.
• Strong project coordination and problem-solving skills.
• Ability to work independently and collaboratively.

Benefits

• Generous PTO beginning at 4.5 weeks
• School Loan Repayment Eligibility
• Eleven (11) Paid Holidays
• Tort Claims Coverage
• Comprehensive Healthcare Coverage
• Retirement Plans
• Life and Disability Insurance
• Employee Wellness Center
• Flexible Spending Account (FSA)
• And More

Compensation Pay Range Minimum: 32.88

Employment Type: Regular Time Type: Full time Hours Per Week: 40 FLSA Exempt: No Yukon Kuskokwim Health Corporation is an Affimatively Action/Equal Opportunity Employer.

All qualified individuals will receive consideration for employment without regard to race, ethnicity, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status and any other basis protected by law. Individuals with disabilities needing assistance in the recruitment process are encouraged to contact Human Resources directly. Under P.L. 93-638, preference is given to Alaska Native/American Indian applicants. For more information, please contact the YKHC Recruitment Department at [e-mail].

Join YKHC, a Tribal Health Organization serving 58 tribes in southwest Alaska. We offer comprehensive healthcare, from community clinics to a regional hospital, dental, behavioral health, and more. Come be part of our team!