Executive Assistant to the President/CEO

COORDINATED CARE service inc; Town of Webster (NY); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

PTO & vacation

Health insurance

Wellness program

401(k)/403(b)

Tuition reimbursement

Referral program

Job summary

CDS Monarch in Webster, NY seeks an Executive Assistant to the President/CEO to provide high level administrative support, ensuring efficient day-to-day operations and acting as a key coordinator across the organization. The role manages and maintains official records for CDS Life Transitions, CDS Monarch, and the CDS Wolf Foundation, including board activities.

Responsibilities include coordinating board meetings, preparing agendas, minutes, executive-level meetings, and overseeing confidential

Qualifications

• Associates degree in Business Administration or related field; Bachelor's preferred.
• Experience supporting c-suite executives is a plus.
• Strong organizational and communication skills are essential.

Responsibilities

• Coordinate Board of Directors meetings for CDS Life Transitions, CDS Monarch, and the Wolf Foundation.
• Prepare agendas, materials, and minutes for executive meetings.
• Maintain confidential information with discretion and manage official records.

Skills

Organizational skills

Communication skills

Confidentiality

Meeting minutes

Typing 50 WPM

Travel coordination

Education

Associates degree in Business Administration or related field

Bachelor’s Degree preferred

Equivalent work experience accepted

Tools

MS Office Suite

Job description

CDS Monarch is a world-class organization that provides opportunities for individuals with intellectual and developmental disabilities to lead independent and fulfilling lives in their community.

At CDS Monarch we value our Employees by offering:

• Paid time off for Full and Part Time Employees (including your Birthday!), Vacation time, Personal time and Sick Time Accruals!
• Affordable health care coverage including health, dental, vision, starting as low as $10.00/month
• We invest in your Health! Get paid to stay healthy through our Employee Wellness Program
• 403(B) Retirement plans
• Tuition Reimbursement
• Generous Employee referral program
• So much more! Apply to find out more information

Summary:

The Executive Assistant to the President/CEO provides high level administrative support to senior leadership, ensuring efficient day to day operations and acting as a key point of coordination across the organization. This role is responsible for managing and maintaining official records for CDS Life Transitions, CDS Monarch, and the CDS Wolf Foundation, including all program operations and Board of Directors activities. This role supports meetings, prepares documentation, and handles confidential information with discretion.

Essential Job Functions:

• Directly coordinate all Board of Directors meetings and activities for CDS Life Transitions, CDS Monarch, and the Wolf Foundation.
• Coordinate and support Board of Directors meetings, including developing agendas, preparing materials, and recording minutes.
• Coordinate, prepare, and document executive-level meetings such as the CDSLT Scorecard Review, Executive Staff Meetings, Leadership Team Meetings, and other sessions as requested
• Manage CEO credit card reconciliation by tracking receipts and processing monthly statements in TravelBank.
• Perform and maintain all administrative record keeping functions required to support agency operations.
• Provide phone coverage and assist with calls to the Executive Office.
• Maintain strict confidentiality of all sensitive information.
• Collect, scan, and process incoming mail.
• Perform additional duties relevant to the role as assigned.

Knowledge, Skills, and Abilities

• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to capture and type detailed and professional meeting notes within 2 business days of meetings.
• Excellent typing skills with 50 WPM plus computer skills
• Proficiency with office software and productivity tools.
• Ability to maintain confidentiality and exercise sound judgment.
• Professional demeanor and strong interpersonal skills.

Education and Experience:

• Associates degree in Business Administration, Office Management, communications or a related field (minimum)
• Bachelor’s Degree preferred, especially for roles supporting c-suite executives
• Equivalent work experience may be accepted in place of formal education.

Physical Requirements/Working Conditions:

• Sedentary working environment
• Ability to work independently

Corporate Qualifications/Expectations:

• Must meet applicable Vehicle Operator Requirements.
• Adhere to all CDS Life Transitions, Inc. and affiliates policies and procedures.
• Adhere to the Agency Mission, Vision, Shared Values, and Customer Service Standards.
• Attend mandatory education and training modules as scheduled; obtain and maintain required certifications.
• Maintain all required certifications/training by State regulations and CDS policy
• Act as a professional representative of CDS Life Transitions, Inc. and affiliates in regards to appearance, behavior, temperament, communication, language, and dress.

The listed salary range represents the organization’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The offered salary will be determined by: Applicant qualifications and experience, education, position specific licensing/training and departmental budgets.

CDS Life Transitions is committed to equal employment opportunity. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law. CDS Life Transitions will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 585-341-4600