Executive Assistant to the President

Napahe; Elon (NC); On-site; USD 75,000 - 110,000; Full time

Job summary

Napahe is seeking an Executive Assistant to the President to provide high-level administrative and operational support, ensuring the president can lead strategically. You will manage the president's schedule, draft communications, and coordinate travel, while maintaining discretion on confidential matters.

The role requires independent judgment, exceptional organization, and the ability to interact with internal and external stakeholders with professionalism.

Qualifications

• Bachelor's degree required.
• Minimum of 10 years of related experience and/or training.
• Experience supporting senior executives or elected officials is highly preferred.
• Independent judgment and discretion in handling confidential information.
• Experience drafting executive communications and governance support.
• Experience coordinating domestic and international travel, including private transportation.
• Highly organized, detail oriented, and adaptable to changing schedules.
• Strong interpersonal skills and flexibility with hours.

Responsibilities

• Serve as primary gatekeeper and coordinator for the president's schedule.
• Draft and review presidential communications and support board/governance operations.
• Coordinate domestic and international travel arrangements.
• Manage confidential information and tactful communications on behalf of the president.

Skills

Executive support

Travel coordination

Calendar management

Discretion & judgment

Communication

Interpersonal skills

Organization

Flexibility

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Job description

The Executive Assistant to the President provides critical administrative and operational support that enables the president to focus on strategic leadership and institutional priorities. This position serves as the primary gatekeeper and coordinator for the president's schedule, collects information needed to deepen the president’s understanding before engagements, drafts and reviews presidential communications, and facilitates daily operations, ensuring seamless execution of presidential duties and maintaining effective relationships with internal and external stakeholders. The role requires independent decision-making and discretion in managing confidential information and tactful communication on behalf of the president, while contributing to the efficient operation of the president's office. This position exists to maximize the president's effectiveness and accessibility while protecting the principal’s time for the most impactful university leadership activities.

• Bachelor's degree required.
• Minimum of 10 years of related experience and/or training.
• Prior corporate, government, or higher education experience supporting senior executives or elected officials is highly preferred.
• Independent judgment and discretion; frequently responsible for high-level, confidential collaborations.
• Experience drafting executive-level correspondence, supporting board and governance operations, and handling sensitive-issue communications.
• Experience coordinating domestic and international travel, including private transportation.
• Highly organized, detail oriented, and adaptable to an ever-changing schedule.
• Strong interpersonal skills.
• Flexibility with hours as the president's schedule demands, including occasional evening and weekend work.
• Proficiency with calendar/office software (Microsoft suite, Outlook, etc.).
• Full-time, permanent, 12-month position.
• Monday through Friday, on campus during core hours 8:00 a.m. – 5:00 p.m.
• Some evening and weekend work may be required.
• On call: support as needed for presidential travel and meetings outside the typical workday.