Executive Assistant to the President

Georgia Tech; Atlanta (GA); On-site; USD 75,000 - 100,000; Full time

Job summary

Georgia Tech is seeking an Executive Assistant to the President to provide leadership in building relationships and managing special projects. You will complete a broad range of administrative tasks to enable the President to lead effectively, including goal setting, performance feedback, and pay recommendations.

Responsibilities include managing the President's daily activities, coordinating internal and external scheduling, processing travel requests and reimbursements, and supporting

Qualifications

• Educational requirements include a Technical Diploma, Associate's Degree, or two years of college coursework or equivalent.
• Five to seven years of job-related experience.
• Resume and cover letter required for consideration

Responsibilities

• Manage the daily activities of the President including calendar, appointments, and travel preparation.
• Serve as primary scheduling contact with the campus and external community.
• Compile information and documentation for the President; oversee travel authority requests and reimbursements.
• Act as point of contact for internal and external constituencies on all matters pertaining to the President, including confidential matters.
• Lead biweekly calendar reviews with Executive Leadership's assigned EA's.
• Provide administrative support for the President's spouse/partner including scheduling and travel reimbursements.

Skills

Executive support

Customer service

Multitasking

Attention to detail

Decision making

Teamwork

Written communication

PowerPoint

Excel

Word

Foreign language

Travel willingness

Education

Technical diploma

Associate degree

Two years college coursework

Tools

Microsoft Office

PowerPoint

Excel

Word

Job description

• Job ID: 303870
• Location: Atlanta, Georgia
• Full/Part Time: Full-Time
• Regular/Temporary: Regular

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

The Executive Assistant to the President will provide leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.

Complete a broad variety of administrative tasks that facilitate the President's ability to effectively lead the organization, including: Responsible for setting employee goals, assessing employee performance and providing feedback, and making pay recommendations. Provide executive administrative management to the Office of the President in the areas of office organization, communications, and event management. Manage activities to ensure a well-executed, highly complex schedule of daily activities.

Responsibilities

• Job Duty 1 - Manage the daily activities of the President including his/her board related activities, calendar and advise and prepare the President as appropriate regarding upcoming appointments, meetings, travel, events, etc.
• Job Duty 2 - Serve as primary scheduling contact with the campus and external community on the behalf of the President.
• Job Duty 3 - Compile information and other documentation required by the President; complete, submit travel authority requests and oversee the preparation of reimbursement statement.
• Job Duty 4 - Serve as point of contact for internal and external constituencies on all matters pertaining to the President, including grievances and highly confidential or critical matters. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect President's style and organization policy.
• Job Duty 5 - Compile information and other documentation required by the President; complete, submit travel authority requests, and oversee the preparation of reimbursement statement.
• Job Duty 6 - Manages/leads biweekly calendar review with Executive Leadership's assigned Executive Assistants
• Job Duty 7 - Provides administrative support for the President's spouse/partner including scheduling, domestic/international travel and related related expense reimbursements.
• Job Duty 8 - Provides oversight to President's involvement in mentor programs and consulting duties.
• Job Duty 9 - Serve as backup to Dir-Presidential Operations as well as Admin Professional to include but not limited to: Student Assistant training and reception coverage.
• Job Duty 10 - Perform other job-related duties as assigned

Required Qualifications

Educational Requirements

Technical Diploma, Associate's Degree, or two years college course work, or an equivalent combination of education and experience

Required Experience

Five to seven years of job-related experience

Resume and Cover letter required for consideration

Preferred Qualifications

Additional Preferred Qualifications

Preferred skills include administrative experience of increasing variety and/or complexity, excellent customer service skills with proven knowledge of how to work effectively and professionally with all levels of internal and external customers, proven ability to organize and prioritize multiple tasks and consistently meet deadlines, strong attention to detail with decision-making skills to respond to high-pressure situations, ability to establish effective working relationships to successfully accomplish objectives, expert in working independently and in a team environment, excellent written and verbal communication skills with knowledge of a foreign language desired, ability and temperament to work with sensitive information, strong proficiency in using the Microsoft Office Suite, especially PowerPoint, Excel, and Word, ability to learn and apply new software skills, and international travel a plus.

Preferred Educational Qualifications

Bachelor's Degree

Preferred Qualifications

Ability to take initiative and to work collaboratively and independently with minimal direct supervision;

Critical thinking skills to make last-minute decisions and to develop methods and strategies for completing tasks and projects;

Conflict management and problem resolution skills;

Familiarity with University System of Georgia, Georgia Tech, local, state, and international processes, policies and protocol.

Proposed Salary

Proposed Salary:$74,966 to $100,000. Commensurate with education and experience.

Knowledge, Skills, & Abilities

Skills

This job requires advanced knowledge and skills in executive office administration. Included are skills in organization, customer service and communications as is the use of office related and specialized computer applications.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel

This position does not require security clearance.

Working hours: Monday - Friday (8:00am - 5:00pm) Onsite (Atlanta, GA)

Background Check

A successful candidate must be able to pass a background check. Please visit: https://usg.policystat.com/policy/19298143/latest